Open Council

Community and Protective Services Committee

Open Council

Community and Protective Services Committee

December 15, 2020, at 4:00 PM

Original link

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by E. Holder

Seconded by A. Kayabaga

That Items 2.1 and 2.4 to 2.7 BE APPROVED.

Motion Passed (6 to 0)

2.1   3rd Report of the Accessibility Advisory Committee

2020-11-26 ACCAC Report

Moved by E. Holder

Seconded by A. Kayabaga

That the following actions be taken with respect to the 3rd Report of the Accessibility Advisory Committee, from the meeting held on November 26, 2020:

a)     Jay Menard BE APPOINTED as the interim Accessibility Advisory Committee representative to the Community Diversity and Inclusion Strategy (CDIS) Leadership Table; it being noted that a permanent representative will be appointed in early 2021;

b)     Jay Menard, Chair, Accessibility Advisory Committee (ACCAC) BE GRANTED authority to draft a summary of comments from ACCAC members with respect to the City of London 2021 Budget Update for submission to the Strategic Priorities and Policy Committee; and,

c)     clauses 1.1, 2.1 to 2.3 and 5.2, BE RECEIVED.

Motion Passed

2.4   Irregular Result - Request for Proposal 20-63 - Contract Award Recommendation for Homeless Prevention Resting Spaces 

2020-12-15 SR - RFP Resting Spaces

Moved by E. Holder

Seconded by A. Kayabaga

That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home and Manager, Purchasing and Supply, with the concurrence of the Director, Financial Services and the City Manager, the following actions be taken with respect to the staff report dated December 15, 2020 related to a Contract Award Recommendation for Homeless Prevention Resting Spaces:

a)     the Request for Proposal 20-63 BE AWARDED to the London Cares Homeless Response Service and Canadian Mental Health Association Elgin-Middlesex for a combined total funding amount of $992,000 in 2021 to provide Resting Spaces, with an option to renew for up to two (2) additional one (1) year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability throughout the City of London and/or other funding sources; it being noted that the proposals submitted by all proponents meet the City’s requirements and are in compliance with the Procurement of Goods and Services Policy;

b)     the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and,

c)     the approval, given herein, BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with the London Cares Homeless Response Service and Canadian Mental Health Association Elgin-Middlesex. (2020-S11)

Motion Passed

2.5   Update on Urgent Transitional and Modular Supported Housing Development Report on July 15, 2020  

2020-12-15 SR - Transitional and Modular Housing Update - Full

Moved by E. Holder

Seconded by A. Kayabaga

That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the staff report dated December 15, 2020 related to an update on urgent transitional and modular supported housing:

a)     the Civic Administration BE DIRECTED to continue advancing opportunities to develop additional properties to create up to 150 units;

b)     the financing for the modular housing development at 122 Baseline Road BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

c)     the Civic Administration BE DIRECTED to develop communication strategies to engage impacted communities including required communications from City of London, Development and Compliance Services as well as a ‘Get Involved’ survey for Londoners to provide feedback about affordable housing; and,

d)     the above-noted staff report BE RECEIVED. (2020-S11)

Motion Passed

2.6   345 Sylvan Street and Stabilization Space Update

2020-12-15 SR - 345 Sylvan Street and Stabilization Space Update

Moved by E. Holder

Seconded by A. Kayabaga

That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to the staff report dated December 15, 2020 related to an update on the 345 Sylvan Street and stabilization space:

a)     the Acting Managing Director, Housing, Social Services and Dearness Home, in partnership with the Housing Development Corporation, London (HDC), BE DIRECTED to prepare the property located at 345 Sylvan Street for a zoning by-law amendment which promotes a range of uses that conform to the Official Plan up to and including demolition of the existing structure as deemed necessary;

b)     the Civic Administration BE DIRECTED to pursue Federal and Provincial funding opportunities for preparing the property located at 345 Sylvan Street that promote a range of uses that conform to the Official Plan; and,

c)     the Civic Administration BE DIRECTED to continue to pursue operational funding opportunities and secure alternate locations for the operation of stabilization spaces, as intended within the scope of the Council approved Core Area Action Plan (CAAP). (2020-S11)

Motion Passed

2.7   Parkland Acquisition Costs Within Subdivision Plan 33M-757

2020-12-15 SR - Parkland Acquisition Costs - Subdivision Plan 33M-757

Moved by E. Holder

Seconded by A. Kayabaga

That, on the recommendation of the Managing Director, Parks and Recreation, on the advice of the Division Manager, Parks Planning and Operations and on the advice and with the concurrence of the Manager of Realty Services, the following actions be taken with respect to the Parkland Acquisition related to specific requirements within Subdivision Plan 33M-757, as shown on the Location Map appended to the staff report dated December 15, 2020, further described as Blocks 131, 135, 137, 138 and 147, in the City of London, County of Middlesex, for the purpose of parkland for the Edge Valley Subdivision and to ensure that the Thames Valley Parkway can continue to be extended along the river valley edge:

a)     the cost of land acquisition, as agreed between The Corporation of the City of London and Drewlo Holdings Inc., for the City to acquire lands to be used for parkland and open space purposes for the total sum of $712,746.10, BE ACCEPTED;

b)     the offers submitted by Drewlo Holdings Inc. (the “Vendor”), as appended to the above-noted staff report as Appendices “B”, “C” and “D”, to sell the subject property to the City, for the sum of $712,746.10, BE ACCEPTED, subject to the approval of the above-noted budget;

c)     the source of financing for this acquisition, as set out in the Source of Financing Report, as appended to the above-noted staff report, BE APPROVED; and,

d)     subject to the above-noted approvals, the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on January 12, 2021, to:

i)     authorize and approve the Agreements, as appended to the above-noted by-law, being Purchase and Sale Agreements between The Corporation of the City of London and Drewlo Holdings Inc. for Blocks 131, 135, 137, 138 and 147 in Registered Plan 33M-757; and,

ii)     authorize the Mayor and the City Clerk to execute the above-noted Agreements. (2020-D12)

Motion Passed

2.2   East Lions Community Centre Construction Update

2020-12-15 SR - East Lions Community Centre Construction Update - Full

Moved by S. Lewis

Seconded by S. Hillier

That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the Managing Director, Parks and Recreation and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the East Lions Community Centre Construction Update:

a)     the report dated December 15, 2020, with respect to the above-noted matter, BE RECEIVED;

b)     the existing contract with MacLennan Jaunkalns Miller Architects Ltd., BE INCREASED by $426,230.00, to an upset limit of $1,515,430.00 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; and,

d)     the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the project. (2020-R05B)

Motion Passed (6 to 0)

2.3   Single Source Procurement of Resting Spaces (Single Source SS20-29) and Programs (Single Source SS20-37) for Indigenous Individuals Experiencing Homelessness

2020-12-15 SR - Single Source Procurement of Resting Spaces and Programs

Moved by A. Kayabaga

Seconded by S. Lewis

That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, with the concurrence of the Director, Financial Services, the following actions be taken with respect to the staff report dated December 15, 2020, related to the Single Source Procurement of Resting Spaces and Programs for Indigenous Individuals Experiencing Homelessness:

a)     a contract BE AWARDED to Atlohsa Family Services, up to a maximum funding amount of $225,000 for the period up to March 31, 2021, to provide programs for Indigenous individuals and families experiencing homelessness with an option to renew for up to two (2) additional one (1) year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability through the City of London, and/or other funding sources;

b)     a contract BE AWARDED to Atlohsa Family Services for a total funding amount of $250,000 in 2021 to provide Resting Spaces for Indigenous individuals and families experiencing homelessness, with an option to renew for up to two (2) additional one (1) year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability;

c)     the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to these projects; and,

d)     that the approval given, herein, BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with Atlohsa Family Services. (2020-S11)

Motion Passed (6 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Core Area Free Parking - Request for Delegation Status - A. Valastro

2020-12-15 PS - Request for Delegation Status - A. Valastro

That the following actions be taken with respect to the communication from A. Valastro, as appended to the agenda, related to a request for delegation with respect to Core Area Free Parking:

a)     the above-noted request for delegation BE APPROVED; and,

b)     the above-noted communication and verbal delegation from A. Valastro BE RECEIVED.

Motion Passed

Voting Record:

Moved by M. Salih

Seconded by A. Kayabaga

Motion to approve the delegation request.

Motion Passed (6 to 0)

Moved by M. Salih

Seconded by A. Kayabaga

Motion to receive the communication and delegation.

Motion Passed (6 to 0)

4.2   Eldon House Board of Directors Membership - M. Donachie, Board Chair

2020-12-15 PS - Eldon House By-law Amendment - M. Donachie

Moved by S. Lewis

Seconded by E. Holder

That the City Clerk BE DIRECTED to bring forward to a future meeting of the Municipal Council a by-law to incorporate the proposed amendments to the Eldon House Corporation by-law, as requested by the Eldon House Corporation Board of Directors as outlined in the communication dated November 24, 2020, from M. Donachie, Eldon House Corporation. (2020-C12)

Motion Passed (6 to 0)

4.3   Priorities for This Council Year Discussion - Councillor J. Helmer

2020-12-15 Sub. - Priority Discussion - J. Helmer

Moved by S. Lewis

Seconded by J. Helmer

That the communication from Councillor J. Helmer, with respect to a discussion on the priorities of the Community and Protective Services Committee (CPSC) for the current Council year, BE RECEIVED; it being noted that the CPSC held a general discussion with respect to this matter. (2020-C04)

Motion Passed (6 to 0)

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CPSC DEFERRED MATTERS as at December 7, 2020

Moved by S. Lewis

Seconded by A. Kayabaga

That the following actions be taken with respect to the Deferred List for the Community and Protective Services Committee, as at December 7, 2020:

a)     items 1, 2, 13 and 14, on the above-noted Deferred Matters List, BE REMOVED; and,

b)     the above-noted Deferred Matters List BE RECEIVED.

Motion Passed (6 to 0)

6.   Adjournment

The meeting adjourned at 4:59 PM.