March 9, 2021, at 4:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by S. Lewis

Seconded by E. Peloza

That items 2.1 and 2.2 BE APPROVED.

Motion Passed (15 to 0)

2.1   Transition Plan Progress Report - Housing Development Corporation, London (HDC)

2021-03-09 Staff Report - Transition Plan Progress Report - HDC

Moved by S. Lewis

Seconded by E. Peloza

That, on the recommendation of the Acting Managing Director, Housing, Social Services and Dearness Home, the Managing Director, Corporate Services and the City Treasurer, Chief Financial Officer, and concurrence of the Managing Director, Corporate Services and City Solicitor that the following actions be taken with respect to the proposed restructuring of the Housing Development Corporation, London (HDC), next steps and timelines:

a)       the staff report dated March 9, 2021 titled “Transition Plan Progress Report – Housing Development Corporation, London (HDC)”, BE RECEIVED; and,

b)       the Civic Administration BE DIRECTED to work and report back on the recommendations to winding up the Housing Development Corporation, (HDC) London when it has been confirmed that all commitments and functions of the HDC have been assumed by the City.

Motion Passed

2.2   2021 Assessment Growth Funding Allocation

2021-03-09 Staff Report - 2021 Assessment Growth Funding Allocation

Moved by S. Lewis

Seconded by E. Peloza

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2021 Assessment Growth Funding Allocation Report BE RECEIVED for information; it being noted that the Strategic Priorities and Policy Committee received a communication dated February 26, 2021 from C. Butler with respect to this matter.

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   (ADDED) Service Review: Audit and Accountability Fund Applications and Single Source 21-14 Procurement Process Assessment Review

2021-03-09 Staff Report-Service Review-Audit and Accountability Fund Applications

Moved by M. Cassidy

Seconded by J. Morgan

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken:

a)      the staff report dated March 9, 2021, entitled “Service Review: Audit and Accountability Fund Applications and Single Source 21-14 Procurement Process Assessment Review” BE RECEIVED for information; it being noted that the City of London is receiving funding through the Province of Ontario’s Audit and Accountability Fund to undertake the following reviews:

     i)  City of London Procurement Process Assessment Review, and;

     ii) City of London Parking Services Service Integration and Digital Modernization Review;

b)      the proposed by-law as appended to the staff report dated March 9, 2021 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on March 23, 2021 to:

     i)  approve the Ontario Transfer Payment Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing for the provision of funding to retain an independent third-party reviewer to undertake a procurement process assessment review;

     ii)  approve the Ontario Transfer Payment Agreement between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing for the provision of funding to retain an independent third-party reviewer to undertake a parking services integration and digital modernization review;

     iii) authorize the Mayor and Clerk to execute both Ontario Transfer Payment Agreements; and

     iv) authorize the City Treasurer to approve and sign any reports required by the Province pursuant to the Ontario Transfer Payment Agreements;

c)      a Single Source Procurement (SS 21-14) in accordance with section 14.4(e) of the Procurement of Goods and Services Policy BE AWARDED to Ernst & Young LLP (EY) to conduct the Procurement Process Assessment Review for the City of London at their proposed fee of $170,000 (excluding HST); and,

d)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter.

Motion Passed (15 to 0)

6.   Confidential (Enclosed for Members only.)

Moved by E. Peloza

Seconded by S. Turner

That the Strategic Priorities and Policy Committee convene, In Closed Session, for the purpose of considering a matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

Motion Passed (15 to 0)

The Strategic Priorities and Policy Committee convenes, In Closed Session, from 4:32 PM to 5:24 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by P. Squire

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 5:26 PM.