July 27, 2021, at 12:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by J. Helmer

Seconded by P. Van Meerbergen

That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, and 2.8 BE APPROVED.

Motion Passed (5 to 0)

2.1   6th Report of the Transportation Advisory Committee

2021-06-29 TAC Report

Moved by J. Helmer

Seconded by P. Van Meerbergen

That the 6th Report of the Transportation Advisory Committee, from its meeting held on June 29, 2021, BE RECEIVED.

Motion Passed

2.2   Amendments to the Traffic and Parking By-law 

2021-07-27 SR - Traffic and Parking By-law Amendment

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the three proposed by-laws as appended to the staff report dated July 27, 2021 as Appendices A, B, and C, BE INTRODUCED at the Municipal Council meeting to be held on August 10, 2021, to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-T02/T08)

Motion Passed

2.3   Greenway Organic Rankine Cycle Project - Connection Agreement with London Hydro

2021-07-27 SR - Greenway ORC London Hydro Connection Agreement - Full

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to the execution of a Connection Agreement between The Corporation of the City of London and London Hydro for power generation at the Greenway Wastewater Treatment Plant:

a)         the proposed by-law, as included on the Added Agenda, BE INTRODUCED at the Municipal Council meeting to be held on August 10, 2021, to authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

b)         the Mayor and the City Clerk BE AUTHORIZED to execute any additional documents, if required, to give effect to the Agreement. (2021-E06)

Motion Passed

2.3.a   (ADDED) By-law

2021-07-27 SR - Greenway ORC London Hydro Connection Agreement - By-law

2.4   RFT 21-51 Supply and Delivery of Steel Guiderail and Accessories

2021-07-27 SR - Traffic Guide Rails Tender Award

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to tender RFT 21-51, Supply and Delivery of Steel Guiderail and Accessories:

a)         approval hereby BE GIVEN to enter into an eight-month contract, with four (4) one-year options for the Supply and Delivery of Steel Guiderail and Accessories to Royal Fence Limited at the quoted price of $478,840.00; it being noted that this is an irregular result where pricing exceeds the budget but award can proceed in accordance with Section 8.10 (a) of the City of London’s Procurement of Goods and Service Policy;

b)         the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations; and,

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract. (2021-T04)

Motion Passed

2.5   Emergency Purchase of a MagnaDrive Adjustable Speed Drive

2021-07-27 SR - MagnaDrive Adjustable Speed Drive - Full

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to the emergency, non-competitive purchase of a MagnaDrive Adjustable Speed Drive for the Southeast Reservoir and Pumping Station:

a)         the purchase order for the purchase of a MagnaDrive Adjustable Speed Drive from SCG Process at a total price of $94,382.00, excluding HST, BE CONFIRMED, in accordance with Section 14.2 of the City of London’s Procurement of Goods and Services Policy; and,

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report. (2021-E03)

Motion Passed

2.6   Renewal of the Lead Service Extension Replacement Loan Program

2021-07-27 SR - Lead Service Extension Replacement Loan Program

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as included on the Added Agenda, BE INTRODUCED at the Municipal Council meeting on August 10, 2021, to amend By-law No. A.-6123-196 entitled “A By-law to provide for a Lead Service Extension Replacement Loan Program Pilot Project for owner-occupied dwellings of three or less dwelling units”.

Motion Passed

2.6.a   (ADDED) By-law

2021-07-26 SR - Lead Service Extension Replacement Program - By-law

2.8   RFT 21-03 Rental of Winter Maintenance Equipment with Operator, Sander and Salters with Plow and Wing

2021-07-27-CWC SR - Winter Maintenance Equipment Rental

Moved by J. Helmer

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to tender RFT 21-03, Rental of Winter Maintenance Equipment with Operator, Sander and Salter with Plow and Wing:

a)         the bids submitted by Mobil Services Inc., S&B Construction Ltd., B and A Davies Paving and Construction Inc., Ferrari Concrete Ltd. and CH Excavating (2013) at their tendered prices BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

c)          the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or having a purchase order, or contract record relating to the subject matter of this approval. (2021-V01)

Motion Passed

2.7   Participation in the South London Air Monitoring Network Pilot Project

2021-07-27 SR - South London Air Monitoring Pilot Project - Full

Moved by J. Helmer

Seconded by E. Holder

That the staff report dated July 27, 2021 with respect to the South London Air Monitoring Network Pilot Project BE DEFERRED to the next Civic Works Committee meeting for consideration. (2021-E05)

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC DEFERRED MATTERS as at July 19, 2021

Moved by P. Van Meerbergen

Seconded by E. Holder

That the Civic Works Committee Deferred Matters List as at July 19, 2021, BE RECEIVED.

Motion Passed (5 to 0)

6.   Confidential (Enclosed for Members Only)

Moved by M. Cassidy

Seconded by P. Van Meerbergen

That the Civic Works Committee convene, In Closed Session, for the purpose of considering the following:

6.1 Litigation / Solicitor-Client Privileged Advice

A matter pertaining to litigation or potential litigation; advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation with respect to litigation currently before the Superior Court of Justice, Court file No. 2278/18 and 2278/18-A1 affecting the municipality in relation to the Bradley Avenue West Extension and Wharncliffe Road South Improvements.

6.2 Litigation / Solicitor-Client Privileged Advice

A matter pertaining to litigation or potential litigation; advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation with respect to litigation currently before the Superior Court of Justice, Court file 783/19 affecting the municipality in relation to the 2016 Sarnia Road Improvements.

Motion Passed (5 to 0)

The Civic Works Committee convenes, in Closed Session, from 12:20 PM to 12:46 PM.

6.1   Litigation / Solicitor-Client Privileged Advice

6.2   Litigation / Solicitor-Client Privileged Advice

7.   Adjournment

The meeting adjourned at 12:47 PM.

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (27 minutes)

Good afternoon committee, we’re just giving a moment for a couple more people to log in and then we’ll commence. Good afternoon committee, we do have quorum. The city of London is committed to making every effort to provide alternate formats and communication supports for council, standing our advisory committee meetings and information upon request. To make requests for any city service, please contact accessibility@london.ca or 519-661-2489 extension 2425.

To make a request specific to this meeting, please contact CWC@london.ca. For the public, please note city hall is open with a limited capacity. So please call ahead to make sure we could service you on your arrival. For our committee’s information, we are just waiting for councilor Cassidy to join us and councilor Turner will be absent today, but we do have quorum.

So we can proceed and I will now look to committee for disclosures of the culinary interest. Seeing no disclosures, I will now turn to our consent items. We have eight items before us on the consent docket and item 2.7 is going to be pulled due to staff request, which we’ll discuss when we get to it. Looking to committee to see if there’s anything else from 2.1 to 2.8 that you would like to deal with separate.

Okay, so that leaves us items 2.1 through to 2.8 with the exclusion of 2.7. Looking to committee for a mover and a seconder or if you would like a discussion beforehand, councilor Helmer will move. Councilor Van Merbergen will second. Okay, and opening it up now for committee’s questions, comments or concerns or stuff is with us and are on standby to answer what we need.

Okay, my speaker’s list will now commence with councilor Helmer. Thank you. Through the chair, I had a question about item 2.5, which is the emergency purchase for the magnet drive. Obviously not great to see those components failing, especially in the southeast reservoir, which for many years has just come online and up and running and then we have this problem.

My question is whether the equipment is being used in any of the other pumping stations or if it’s just limited to the southeast reservoir and do staff have any concerns about any other locations and vulnerabilities related to this issue. Thank you for that question as it is a critical piece of equipment. And I believe Mr. Otterkirk is my go-to on that one.

So the floor is yours. Thank you, Madam Chair. Actually, that’s a drinking water side. I can speak to the fact that we do have magnet drives installed in our plant as well, but I’ll let Mr.

Simon handle that question. Thank you. Yes, I certainly can. Through the chair, southeast reservoir is the only location that we have magnet drive units.

So there are four in total there. Follow up questions, Councilor Helmer? Yeah, well, since Mr. Otterkirk has volunteered it.

What’s the extent of the magnet drives on the wastewater side? They are, sorry, through the chair, the magnet drives are installed on two of our low lift pumps at Greenway. Those are the only location that we have or not typically we use VFDs, but in this location, they made sense. And they’ve, sorry to follow up or clarify, that’s been since 2004.

They’ve been installed for quite some time. So our success rate with them is fairly high. Mr. Helmer?

That’s it for me, thanks. To Councilor Cassidy, welcome to committee. All items of consent are currently on the floor with the exception of 2.7. So we’re just going through questions now.

So if you have anything, I will come to you in a moment, looking to committee for other questions in regards to the consent items. Councilor Cassidy, please proceed. Thank you, Madam Chair. My apologies for being late.

And hopefully I’m not going to cover any items that have already been covered, but I’m wondering for the, for 2.4, the steel guide rail and access and accessories. I wonder why it is so much the two bids that we received were so much over the expected budget. Thank you for that. And to Councilor, the only item that we’ve actually discussed so far was 2.5.

So every other question will be new. So Mr. McCray, I will turn it over to you for item 2.4 and the Councilor’s questions. Yeah, thank you through the chair.

It is a function of a couple of things. One is a lot of these are addressed on a flow through basis where the funds are recovered from insurance claims. So there is no impact to the city budget. And the other is, it’s just based on assumed quantities in the contract to help contractors bid, but really the work and the quantities of the work under this contract are somewhat unpredictable and certainly scalable as it’s a unit price contract.

And the quantities were estimated to be with some conservatism to allow the city flexibility in the future, but it certainly doesn’t commit us to that level of expenditure. So there’s no concerns on the budget side. Okay, great. Three, Madam Chair.

I also have a, I do have some questions on 2.5. What is the, so there were four years of these mechanisms in use it looks like. And so I’m wondering what’s a normal or what would be expected lifespan on these mechanisms? Okay, to staff.

Thank you. It’s John Simon here through the chair. The expectation would be somewhere between 10 and 20 years if things functioned well. We’re not entirely sure why they failed or were on their way to failure.

So we pulled them out of service to do the investigation, conduct some forensics to see what could have been the problem. We’re working with the manufacturer presently. We do have the, of course, through this council submission, a new unit being prepared for us. And we’ll see how it works and go from there after that.

Okay, thank you. And through you, Madam Chair, some follow up questions. Did the smaller pumps use a similar mechanism? And I see in the report there’s, we wanna get one of the larger pumps back online to mitigate any risk of the smaller ones.

But do they have a similar mechanism in use? Through the chair, it’s John here again. No, they are on standard variable frequency drive electrical units. So they are somewhat different on the smaller units and they’re functioning perfectly.

So two more questions and I’ll ask them at the same time. Number one, does this, the adjustable speed drive, does it slow the water down before coming into smaller systems so that it doesn’t like blow something or overload the system? So that’s just a question of what does this mechanism actually do? And secondly, is there a warranty?

Are they under warranty in any way? Through the chair, John Simon again, there was a warranty, we’ve lapsed the warranty period. We are trying to negotiate with the manufacturer of the peculiarity of this failure or impending failure and to see if there’s something available there. So there’s no news on that yet.

The way they do function is they do ramp up and they do ramp down to control flow and pressure and they’re completely adjustable and run by SCADA systems as they operate. So there’s lots of diversity as they operate. Thank you, thank you, Madam Chair. And welcome, Councillor Lewis to committee, looking to committee and guest Councillors if there’s any further questions in regards to the consent items 2.1 through to 2.8 with the exception of 2.7.

I’ll recognize Councillor Lewis. Thank you, Madam Chair. I wanted to just join today to ask about the area speed limits in the traffic and parking by-law changes and primarily while I support moving the residential areas to 40 kilometers an hour, the six that are being recommended for implementation, I certainly have no problem with those. What I kind of have a concern about though is that we’ve got the first one that’s in the agenda, the East London bounded by Highbury, Oxford, Clark and Dundas, and then we move down to the fifth one, the South East London area bounded by Highbury, CN Rail, Clark and Goar and Veterans Memorial.

We’re actually leaving out, well, pretty much more too. And it is actually a little bit of a concern to me that we’re gonna have a South area and a North area with different speed limits than the central part of the East End and one of the things that I’ve heard from feedback from residents on speed limit changes is, can you be consistent? On my commute, I’m going through three or four different speed zones. I’d like it to be something consistent.

So I’m just through you wondering if staff can comment on when the rest of the East End and specifically South of Dundas to Trafalgar or to the north side of the CN rail line will be addressed. Thank you for those questions. Mr. McCrae, for your response, please.

Yeah, thank you. Through the chair, so the area speed limits just by virtue of the magnitude of the program is being phased in and the phasing is constrained by the previous direction to consider operating impacts to the London Transit Commission. And with some minor exceptions that we talked through with London Transit, we were currently limited to implementing in areas that they’ve identified as no to minimal impacts or potential impacts to their operating until they are able to review and assess the actual impacts to rationalize against what they had predicted earlier. So that unfortunately is somewhat dictates which areas we can expand to in the contiguous nature of them.

So we’re in continuous dialogue with LPC on that. Their analysis unfortunately is delayed somewhat by the pandemic impacts on their service and trying to compare this while there’s other external factors at play. So that guides the implementation of it. That said, we certainly are open to your feedback and we’ll specifically review the area that you mentioned for future implementation phases.

Councillor Lewis to follow up or are you okay? I’ll just a brief comment then Madam Chair and I appreciate everything just McCrae said and it makes a lot of sense with the ARGAL while being a transit hub. And I certainly know that the West and sorry, the number seven and the number two are busy transit routes that we want to be careful about impacting as well and those run right through the board. So understanding those considerations and certainly the impact pandemic has had on transit ridership and what that might mean in the future.

Hearing that, I’m more than content to wait and staff will get to it when they get to it. Thank you. Thank you for that and I’ll recognize Councillor Cassidy. Madam Chair, thank you for recognizing me again.

I forgot a question that I had as well for the 2.6 renewal of the lead service extension replacement loan program. So I’m wondering what happens upon the sale of a house if they have not yet repaid the total loan as it’s phased out over 10 years. Thank you for that one and I will go to I believe Ms. Chair as for comment.

Thank you, Madam Chair. Mr. Odekirk is here to speak to lead service replacement project. I’m sorry, Mr.

Simon is here. My people. Mr. Simon.

Yes, through the chair. I believe all outstanding charges are discharged at the time of sale. I’d have to look into the details. It’s a legal matter, but I think it’s encompassed within the by-law itself.

Councillor Cassidy, did you have a follow-up? Are you okay? Okay, perfect. Okay.

Last call for questions on the consent items that are on the floor at the moment. Seeing nothing further, it’s been moved and seconded and the vote will now be opening in the ascribe. Closing the vote, the motion carries five to zero. Regress item 2.7 being participation in the South London Air Monitoring Network Pilot Project.

Really excited for this one, but the wording that we’re looking at considering due to a reporting procedural issue is that staff, the staff reported dated July 27th with respect to the South London Air Monitoring Network Pilot Project be deferred to the next civic works committee meeting for consideration. I will go to Mr. Stanford just for comment on why we need to defer it, and then I will look for a mover and a seconder of deferral. Thank you, Madam Chair.

The procedural piece here is one on staff side. We must have completed an information security check to the satisfaction of our right information technology services director according to the purchasing by-law. So this is a step that is underway right now, but it must be completed before we start the committee and council process. So as a result, we’re gonna be delayed a couple of weeks and that process that I just described is underway right now.

Thank you for that, looking to committee for any questions they have of Mr. Stanford. In regards to that item or someone to remove and second, receive the report and defer it to the next CWC cycle. I have a mover and councilor Halmer, a seconder in the mayor holder.

Any further comments or questions before the vote opens in the East Guard? Seeing none, we’ll save that wholesome discussion and exciting opportunities for the next committee cycle, and you are now able to vote. Closing the vote, the motion carries five to zero. We scheduled items, no items for direction.

Looking, we do have our deferred matters list, which has been updated and the mayor’s conflict has been removed from it. So looking to committee to a mover and a seconder for the deferred matters list and looking to see if there’s any additional business. So I have a mover and councilor Van Merberg and a seconder and mayor holder looking to see if there’s any comments in the deferred matters list. Seeing none, we can open that for voting.

Closing the vote, the motion carries five to zero. Not aware of any additional business for committee, but we do have two items to be considered in confidential session relating to litigation, SAC, solicitor client privileged advice. Looking to committee for a mover and a seconder to move into closed session. Moved by councilor Cassidy, seconded by councilor Van Merberg and the vote is now opening.

Closing the vote, the motion carries five to zero. For the public, we will adjourn in public session once we come out of closed session, but you will not see us again. So if you’re watching, thank you. And to members of committee, just give us a moment while we get the correct people in the room and we’ll commence.

So.