November 23, 2021, at 12:00 PM
Present:
E. Peloza, J. Helmer, M. Cassidy, E. Holder
Absent:
P. Van Meerbergen, S. Turner
Also Present:
A. Pascual, J. Taylor
J. Fyfe-Millar, M. Hamou, S. Hillier, M. van Holst, G. Barrett, M. Bushby, J. Dann, U. DeCandido, M. Feldberg, D. MacRae, S. Maguire, S. Mathers, S. Miller, D. Popadic, C. Saunders, K. Scherr, J. Shaughnessy, B. Somers, J. Stanford, T. Wellhauser
The meeting was called to order at 12:01 PM with E. Peloza in the Chair, it being noted that the following Members were in E. Holder, M. Cassidy, J. Helmer.
1. Disclosures of Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Consent
Moved by J. Helmer
Seconded by M. Cassidy
That Items 2.1, 2.2, 2.3, 2.4, 2.5, and 2.6 BE APPROVED.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
2.1 Traffic and Parking By-law Process Improvement and Consolidation
2021-11-23 CWC-RPT-PS-113 Consolidation (1of37)v2
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A (2of37)v5
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S01 Administrative Criteria (3of37) v5
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S02 Non-Standard Signs (4of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S03 No Stopping (5of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S04 No Parking (6of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S05 Bus Stops (7of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S06 Taxi Zones (8of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S07 Loading Zones (9of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S08 Limited Parking (10of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S10 Angle Parking (12of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S11 Prohibited Turns (13of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S12 Designated Lane Movements (14of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S13 Reserved Lane (15of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S14 Stop Sign Locations (16of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S15 Yield Signs (17of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S16 One-way Streets (18of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S17 Through Highways (19of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S18 Pedestrian Crossovers (20of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S19 Heavy Truck Restrictions (21of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S20 Reduced Load Limits (22of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S21 School Bus Loading Zones (23of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S22-Vehicles Prohibited (24of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S23-Pedestrians Prohibited (25of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S24 Rate of Speed (26of37) - Access
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S25 Area Speed Limit (27of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S26 Community Safety Zones (28of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S27 Metered Parking (29of37) - Copy
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S29 Metered Lots (31of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S31 UnMetered Lots (33of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix A S32 Fire Route Agreement (34of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix B A-54 Amendment (36of37)
2021-11-23 CWC-RPT-PS-113 Consolidation v1-Appendix C (37of37).docx - Access
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 23, 2021, related to the Traffic and Parking By-law consolidation and process improvement:
a) the proposed by-law, as appended to the above-noted staff report as Appendix A, being a by-law to repeal and replace By-law No. PS-113 with a new Traffic and Parking By-law, to consolidate the multiple amendments which have been made to By-law PS-113 since its enactment and to implement the new administrative amendment process for routine matters, BE INTRODUCED at the Municipal Council meeting to be held on December 7, 2021;
b) the proposed by-law, as appended to the above-noted staff report as Appendix B, being a by-law to amend By-law No. A-54 entitled, “A by-law to implement an Administrative Monetary Penalty System in London”, BE INTRODUCED at the Municipal Council meeting to be held on December 7, 2021; and,
c) the proposed by-law, as appended to the Civic Works Committee Added Agenda, being a by-law to repeal By-law No. CPOL.-222-474, as amended, being a By-law with respect to the Council Policy entitled “Traffic and Parking By-law Amendments”, BE INTRODUCED at the Municipal Council meeting to be held on December 7, 2021; it being noted that a new administrative procedure will be put in place instead. (2021-T08/P01)
Motion Passed
2.2 RFT 21-101 Springbank Reservoirs Cell 1 and 2 Chlorination Modifications - Irregular Result
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 23, 2021, related to the Springbank Reservoir Cells 1 and 2 Chlorination Modifications:
a) the proposal submitted by Straightline Group Incorporated, 3030 Balmoral Avenue, Burlington, Ontario, L7N 1E2, in the amount of $305,000.00, including contingency ($30,000), excluding HST, BE AWARDED in accordance with Section 19.4 (b) and (c) and 8.10 (b) of the City of London’s Procurement of Goods and Services Policy;
b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,
c) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)
Motion Passed
2.3 Revised Joint Occupancy and Use Agreement for Elgin-Middlesex Pumping Station
2021-11-23 SR-CWC-Joint Occupancy and Use Agreement Elgin-Middlesex Pumping Station-Nov23
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Director, Water, Wastewater and Stormwater, the following actions be taken with respect to the staff report dated November 23, 2021, related to a revised Joint Occupancy and Use Agreement between Partner Municipalities and the Elgin Area Primary Water Supply System with respect to the Elgin-Middlesex Pumping Station:
a) the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 7, 2021, to approve a revised Joint Occupancy and Use Agreement between The Corporation of the City of London, the Elgin Area Primary Water Supply System, the Aylmer Area Secondary Water Supply System, and the St. Thomas Secondary Water Supply System with respect to the Elgin-Middlesex Pumping Station;
b) the Mayor and the City Clerk BE AUTHORIZED to execute the Agreement, substantially in the form as appended to the above-noted by-law, and satisfactory to the City Solicitor, and all documents required to fulfill its conditions; and,
c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this Agreement;
it being noted that the Boards of Management for the Elgin Area Primary Water Supply System and both Secondary Water Supply Systems are concurrently undertaking similar actions to enter into this Joint Occupancy and Use Agreement. (2021-E03)
Motion Passed
2.4 Contract Award: Tender No. 21-98 - Downtown Loop and Municipal Infrastructure Improvements Phase 2
2021-11-23 SR - Downtown Loop and Municipal Infrastructure Improvements Phase 2
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 23, 2021, related to the award of contracts for the Downtown Loop and Municipal Infrastructure Improvements Phase 2 Project:
a) the bid submitted by J-AAR Excavating Limited at its tendered price of $17,170,499.96, excluding HST, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of 3 bids received and meets the City’s specifications and requirements in all areas;
b) Dillon Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $1,532,614.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;
c) the financing for this project BE APPROVED as set out in the Source of Financing Report as appended to the Civic Works Committee Added Agenda;
d) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;
e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 21-98); and,
f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T10)
Motion Passed
2.5 Commemorative Naming of City Assets - Terms of Reference
2021-11-23 -SR- CWC - Commemorative Naming of City Assets ToR - MF
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report dated November 23, 2021, related to the Commemorative Naming of City Assets – Terms of Reference:
a) the proposed Terms of Reference, as appended to the above-noted staff report, for reviewing the City’s commemorative naming process(es) BE APPROVED; and,
b) any further requests to change the names of facilities, parks, streets or other City assets BE DEFERRED until a public engagement process is complete, a tool for selecting names has been developed, and administrative process(es) have been updated;
it being noted that funding for physical changes to signage or other re-naming costs must be considered as part of the Multi-Year Budget process through business case submissions, pending Council approval of the new policies and procedures. (2021-T00/R05)
Motion Passed
2.6 Contract Award Amendment - RFP 21-37 Supply and Delivery of CNG Split Stream Rear Loading Waste Collection Trucks
Moved by J. Helmer
Seconded by M. Cassidy
That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated November 23, 2021, related to the contract award amendment for RFP 21-37 – Supply and Delivery of CNG Split Stream Rear Loading Waste Collection Trucks:
a) the Civic Administration BE AUTHORIZED to undertake a contract award amendment in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy as follows:
i) the award of RFP 21-37 to London Machinery Inc. (LMI) 15790 Robin’s Hill Road, London, Ontario N5V 0A4, at a total purchase price of $10,755,520.00, excluding HST, BE CANCELLED;
ii) the next highest scoring submission from Team Truck Centre, 795 Wilton Grove Road, London, Ontario N6N 1N7, at a total purchase price of $10,705,210.00, excluding HST, BE ACCEPTED;
b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;
c) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, purchase order, or contract record relating to the subject matter of this approval; and,
d) the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report.
Motion Passed
3. Scheduled Items
None.
4. Items for Direction
4.1 New Sidewalks in Established Neighbourhoods
2021-11-23-SR- New Sidewalks in Established Neighbourhoods
Moved by M. Cassidy
Seconded by J. Helmer
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Civic Administration BE DIRECTED to develop a Neighbourhood Sidewalk Connectivity Plan approach, including a community engagement strategy, for new sidewalks on neighbourhood road and underground reconstruction projects as proposed in the staff report dated November 23, 2021, on a trial basis in 2022 to inform the 2023 Renew London Construction Program.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
4.2 New Sidewalk Project List 2022
2021-11-23-SR-New Sidewalk list 2022
That the following actions be taken with respect to the staff report dated November 23, 2021, related to the New Sidewalk Project List 2022:
a) the installation of the sidewalk on Imperial Road BE REFERRED BACK to Civic Administration for consideration of including Imperial Road as part of the Neighbourhood Sidewalk Connectivity Plan, and,
b) the above-noted staff report BE RECEIVED.
Motion Passed
Voting Record:
Moved by M. Cassidy
Seconded by E. Peloza
Motion to approve part a) of the clause.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
Moved by J. Helmer
Seconded by E. Holder
Motion to approve part b) of the clause.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
5. Deferred Matters/Additional Business
5.1 Deferred Matters List
CWC DEFERRED MATTERS as at November 15, 2021
Moved by M. Cassidy
Seconded by J. Helmer
That the Civic Works Committee Deferred Matters List as at November 15, 2021, BE RECEIVED.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
5.2 (ADDED) 10th Report of the Cycling Advisory Committee
Moved by J. Helmer
Seconded by E. Holder
That the following actions be taken with respect to the 10th Report of the Cycling Advisory Committee, from its meeting held on November 17, 2021:
a) the following actions be taken with respect to the Notice of Public Information Centre #2, dated October 28, 2021, from P. Yanchuk, City of London and K. Welker, Stantec Consulting Ltd., related to the Windermere Road Improvements, City of London - Municipal Class Environment Assessment Study:
i) the Civic Administration BE REQUESTED to consider including a southbound bicycle lane on the west side of Richmond Street, north of Windermere Road to the Thames Valley Parkway south of the bridge, to facilitate uni-directional bicycle lanes and to allow for easy access to the properties located on the west side of Richmond Street; and,
b) clauses 1.1, 2.1 to 2.6 and 3.1 to 3.3, BE RECEIVED.
Vote:
Yeas: Absent: J. Helmer S. Turner,P. Van Meerbergen M. Cassidy E. Peloza,E. Holder
Motion Passed (4 to 0)
6. Adjournment
The meeting adjourned at 12:47 PM.