April 20, 2022, at 12:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by M. van Holst

Seconded by P. Van Meerbergen

That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, and 2.8 BE APPROVED.

Motion Passed (5 to 0)

2.1   Appointment of Transportation and Mobility Big Data Provider - Irregular Result

2022-04-20 SR - Appointment of Transportation and Mobility Big Data Provider – Irregular Result (1of2)

2022-04-20 SR - Appointment of Transportation and Mobility Big Data Provider – Irregular Result (2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the appointment of a transportation and mobility Big Data provider:

a)    Streetlight Data Inc. BE APPOINTED the vendor to provide Transportation and Mobility Big Data per their submitted proposal, in the total amount of $168,935.00, including contingency, excluding HST, in accordance with Sections 12.2 (c) of the City of London’s Procurement of Goods and Services Policy; it being noted that this is an Irregular Result due to only one submission being received to the open call for proposals;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T05)

Motion Passed

2.2   Adelaide WWTP Climate Change Resilience Class EA - Notice of Completion 

2022-04-20 SR - Adelaide WWTP Climate Change Resilience Class EA – Notice of Completion (1of2)

2022-04-20 SR - Adelaide WWTP Climate Change Resilience Class EA – Notice of Completion (2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the Adelaide Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment - Notice of Completion:

a)    the Notice of Completion BE FILED with the Municipal Clerk; and,

b)    the Adelaide Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment report BE PLACED on public record for a 30-day review period. (2022-E05)

Motion Passed

2.3   Greenway WWTP Climate Change Resilience Class EA - Notice of Completion

2022-04-20 SR - Greenway WWTP Climate Change Resilience Class EA – Notice of Completion (1of2)

2022-04-20 SR - Greenway WWTP Climate Change Resilience Class EA – Notice of Completion (2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the Greenway Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment Notice of Completion:

a)    the Notice of Completion BE FILED with the Municipal Clerk; and,

b)    the Greenway Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment report BE PLACED on public record for a 30-day review period. (2022-E05)

Motion Passed

2.4   Construction Partnership with the County of Middlesex - 2022 Road Rehabilitation Program - Gideon Drive Rehabilitation

2022-04-20 SR - Construction Partnership with the County of Middlesex 2022 Road Rehab(1of2)

2022-04-20 SR - Construction Partnership with the County of Middlesex 2022 Road Rehab(2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the rehabilitation of Gideon Drive:

a)    the City’s share of a County of Middlesex tender in the amount of $393,445.50 BE APPROVED; it being noted that the funding is included in an approved City budget and the method of purchase is in accordance with Section 14.4 (g), (h) and (i) of the City of London’s Procurement of Goods and Services Policy, covering purchases with another public body;

b)    the financing for this project BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report; and,

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2022-T06)

Motion Passed

2.5   Unwanted Water: Addressing Overflows and Bypasses from London’s Wastewater Collection and Treatment System

2022-04-20 SR - Unwanted Water Addressing Overflows and Bypasses from London’s Wastewater Collection

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the staff report dated April 20, 2022, related to the quantifying of the impacts of the City’s unwanted water issues BE RECEIVED for information. (2022-E05)

Motion Passed

2.6   Contract Award: Tender RT21-121 Greenway UV Upgrade Construction - Irregular Result

2022-04-20 SR - Contract Award Tender RFT21-121 Greenway UV Upgrade Constructon - Irregular Results (1of2)

2022-04-20 SR - Contract Award Tender RFT21-121 Greenway UV Upgrade Constructon - Irregular Results (2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the award of the construction contract for upgrades to the UV disinfection system at the Greenway Wastewater Treatment Plant:

a)    the bid submitted by Kingdom Construction Limited at its tendered price of $3,372,250.00, excluding HST, for upgrades to the UV disinfection system at Greenway Wastewater Treatment Plant, BE ACCEPTED in accordance with Section 19.3 (a) of the City of London’s Procurement of Goods and Services Policy; it being noted that the bid submitted by Kingdom Construction Limited was the only bid received in response to RFT21-121;

b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT21-121); and,

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E03)

Motion Passed

2.7   Single Source Appointment of Services for the Dingman Creek Surface Water Monitoring Program

2022-04-20 SR - Single Source Appointment of Services for the Dingman Creek Surface Water MonitoringProgram(1of2)

2022-04-20 SR - Single Source Appointment of Services for the Dingman Creek Surface Water MonitoringProgram(2of2)

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the appointment of Upper Thames River Conservation Authority (UTRCA) for the Surface Water Monitoring of the Dingman Creek Subwatershed:

a)    the UTRCA BE APPOINTED to complete the 2022 Dingman Creek Surface Monitoring Program in accordance with the estimate, on file, at an upset amount of $188,005.83, including 10% contingency, excluding HST, in accordance with Section 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E13)

Motion Passed

2.8   SS-2022-106 Supply and Delivery of Traffic Paint

2022-04-20 SR - SS-2022-106 Supply and Delivery of Traffic Paint

Moved by M. van Holst

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the supply and delivery of traffic paint:

a)    that approval hereby BE GIVEN to enter a two (2) year contract for the supply and delivery of traffic paint to Ennis Paint Canada ULC, at the quoted price of $177,092 per year; it being noted that the pricing was provided through participation in the Elgin/Middlesex/Oxford Purchasing Co-Operative (EMOP) and is therefore a single source purchase as per Section 14.4 (g) of the City of London’s Procurement of Goods and Services Policy;

b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

c)    the approval given, herein, BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Deputy City Manager, Environment and Infrastructure; and,

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2022-T06)

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Speed Reduction Petition - Dingman Drive

2022-04-20 PS - Speed Reduction Petition - Brockley

Moved by M. van Holst

Seconded by J. Fyfe-Millar

That the following actions be taken with respect to the speed reduction petition for Dingman Drive dated March 31, 2022 and on file in the City Clerk’s Office:

a)    the petition and resident correspondence, with respect to this matter, BE RECEIVED; and,

b)    the matter BE REFERRED to Civic Administration for a traffic study review with a future report, related to this matter, to be presented to the Civic Works Committee. (2022-T08)

Motion Passed (5 to 0)

5.   Deferred Matters/Additional Business

5.1   Deferred Matters List

CWC DEFERRED MATTERS as at April 11, 2022

Moved by J. Fyfe-Millar

Seconded by M. van Holst

That the Civic Works Committee Deferred Matters List as at April 11, 2022, BE RECEIVED.

Motion Passed (5 to 0)

6.   Adjournment

The meeting adjourned at 12:41 PM.

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (48 minutes)

Good afternoon. This is the sixth meeting of the Civic Works Committee, held virtually during the COVID-19 emergency. Please check the city website for current details of COVID-19 service impacts, and meetings can be viewed live streaming on YouTube and the city website. The city of London is committing to making every effort to provide alternate formats and communication supports for council, standing her advisory committee meetings, and information upon request.

To make a request specific for any city servers, please contact accessibility@london.ca for 519-661-2489, extension 2425. To make a request specific to this meeting, please contact CWC@london.ca. In chambers with me today, I have councilor Fife Malar, and virtually we have the rest of the committee, so we do have full quorum, looking to committee for disclosures of pecuniary interest. Seeing none, on our consent item today, there has been no add-ins to our agenda.

We have items 2.1 through to 2.8, 2.2 and 2.3 are companion reports. And 2.4 and 2.8 are purchase partnership agreements, and that’s why they’re with us today, ‘cause it was a cooperative purchasing power to get better deals, so we needed to do that through committee. So looking to committee to see if there’s anything that you would like called separate. Seeing none, councilor Van Holster, are you moving or would you like something pulled?

I’m happy to move the consent agenda, Madam Chair, the one, I do have quite a few questions on the items. Perfect. Seconder for item all consent, moved by councilor Van Holster, seconded by councilor Van Merbergen, and I will start my speakers list with councilor Van Holster. And staff is with us and can answer any technical questions or do a mini presentation if you think that’d be better for some of your questions, councilor.

Okay, thank you very much, Madam Chair. So I’ll start with 2.1. In terms of the data we’re getting and the price we’re paying for it, I think it’s definitely gonna be worth the money. However, there does seem like some people might be concerned about the data.

It seems like it comes from citizens being tracked by their cell phones. And so perhaps we could ask staff about that and privacy concerns that somebody might have about where that data comes from and where it’s stored. Thank you for that question, to the staff. Through the chair, I’ll introduce Mr.

John Costenuk, who’s a traffic and transportation engineer on the transportation mobility team, is also our lead when it comes to modeling big data and it’s very knowledgeable on this topic. Thank you, please proceed, John. Thank you, Councillor Posey. Through the chair, to answer your question, Councillor Van Holster regarding the privacy aspect, you’re correct in that it does come from various location-based services and cell phone data.

However, with these different services, we are not getting raw data to the specific individual user level. This is something that is done aggregated or kind of brought together. So for example, the data would be taken, for example, in a geographic area, such as something like Byron or Westmount or any other defined geographic area of the city and brought together so we can’t, for example, see what neighbor A is doing or anything like this. This brings patterns in a larger sense together so you’re not getting into individual privacy issues and digging down to that level.

So it’s trying to anonymize the data but also look at the general patterns that we may see from say neighborhood to neighborhood across the city. Councillor. Okay, thank you very much now. I know that the green button program that London Hydro has promoted does a similar thing.

It collects your data and provides it to a third party without really letting them know who you are. It’s just they perform the analysis and then can tell you interesting things about your electricity usage. So I hope your answer follows any questions about that. I’m satisfied with it.

I think this will turn out to be quite valuable for us. I’m looking forward to seeing some of the results. I’ll look to 2.2 now, the climate change resilient class EA. So we’re looking at increasing the, we’re putting a berm around it in order to prevent a flood that might happen every 250 years from damaging the equipment.

Could I ask what the height of the berm is? I see that we want it to be 6.6 meters larger than the 250 year level, but what’s the actual height of the berm in this instance? Thank you, Ms. Chambers.

Yes, and through the chair, I am going to refer to Kirby Oda Kirk, who was the project manager on this environmental assessment for those details. Mr. Oda Kirk. Yes, thank you and through the chair.

It depends on certain areas of the plants for both Greenway and Adelaide. So 2.2 and 2.3, it depends on what the existing elevation of the ground is. So in some areas, we are hardly raising it at all. In other areas, the berm could end up being, four or five feet, say two meters tall in certain areas.

It really does depend. In most cases, especially around Adelaide, it’s not going to be that noticeable of a difference. Greenway may be a little bit more noticeable because there are certain areas that are low lying, a fence line, but for the most part, it’s going to be relatively minor. Councillor.

Yes, thank you. One thing I wanted to know was, if we don’t go in this direction, what would be the dollar amount of damage that could happen if there was one of the 250 year floods? Mr. Oda Kirk.

Or maybe you could just describe qualitatively the extent of the damage, but some sense of how much would be done versus the cost of taking on the project? Sure, and through the chair, there’s two aspects to the damage that could be done. The short term or the more immediate would be the damage to the plant itself. As you’re aware, we’ve managed significant value of capital assets and to replace, Greenway and Adelaide plants would probably cost in the order of maybe 750 million dollars if everything was destroyed.

Obviously, there’s varying degrees of the damage that could be done depends. But any galleries that are flooded, all of those pumps and anything else that’s electrical would be destroyed completely. It would be significant. And not to mention that leads to the second problem, which would be the lack of treatment capacity.

So if we did get flooded, it would take months or even years to replace everything and get it back up and running during which time we aren’t actually effectively treating our wastewater. So from an environmental protection aspect, there’s also that consideration for wine to protect these lower-lying plants. Councilor. - Okay, thank you very much.

Yes, Madam Chair, I think we see here how investing in the adaptation, which is a project like this is so very significant, more so than mitigation. If I can continue, the we’re adding an effluent pump. Now, my question was right now it’s gravity fed, will the normal operations make use of the effluent pump? In this case, or is that just gonna be an emergency measure?

Mr. Otterkirk. Through the chair, yes, the effluent pumping station will actually form a part of our typical operation. Not on a daily basis when the river is low and our flows are low, there really is no impact.

So our treatment process can proceed entirely by gravity. But what happens is even if the river isn’t to an elevation that could flood the plant, it still could impact the hydraulics of the plant. In fact, most recently, I think around 2018, we had an event where the river was quite high and it actually backed up the level of the water inside the plant to be flooding not over the top, but impacting our treatment process two steps up. So if you can imagine that’s the impact that we’ve tried to avoid.

So even if it’s not catastrophic flooding, it still can impact our operations. And so I expect that we will be using this periodically, typically through the spring and fall of every year. Councillor. Okay, thank you very much.

The, and I wonder if you could just describe briefly the materials used in a flood wall. I think it’s from the name, it’s obvious what it is, but how do we get that to work? What’s that like? And through the chair, yeah, that’s, it will depend on a lot of things, most particularly the space that’s available in the different areas.

So in certain areas, if you’re familiar with the greenwood plant, the access road to the dog parks in the park space and behind the plant passes right next to the, right next to the plant infrastructure. And so in order to provide a wall in that area, we’ll have to go with something near vertical, like a sheet pile wall or something very small profile. As you get more space, you could go, you could transition to precast concrete blocks or something like that. And then the preferred option, of course, in terms of the trusiveness of it and the cost is an earthen berm.

So it could, you know, with either the use of geotextiles or reinforcing, you can go with steeper sides on those and have them vegetated, or you can go with a broader grass, basically would look like a glorified hill effectively. So depending on the space that we have available and the design or the aesthetic considerations that will come out during the detail design process, that’s the, those are the parts that we couldn’t necessarily nail down in terms of the consultation that we did for these EA’s. But that’s what will be established as we go into design. Counselor, a follow up?

Yes, thank you. And so we’re also building a raised entrance way. Is that basically something to drive over the berm and without creating any challenges for deliveries? No, again, through the chair.

That would just be, it’s not a major rise that we’re gonna be lifting the road by. It will be a gentle slope. And effectively the road then ends up replacing the berm in certain areas. So as the road comes up, you know, and I think in the instance of Adelaide, it’s only a couple feet.

It will be raised along that whole length of it, but then it effectively becomes the berm that protects the plant. Counselor, anything further? Yes, Madam Chair. Now connected to this is 2.5.

We’re looking at the unwanted water addressing overflows and bypasses from London’s wastewater collection and treatment system. I had a question regarding the dilution of overflows. And I see the information you put in there, I think is quite helpful. And you described that for us to capture all the bypasses and sewage at Greenway, we would need 70 Olympic-sized swimming pools to do that.

So I’m gonna visualize that, that we actually built those. And I guess I do have to joke that, wow, how many more world-class swimmers could we train if we did it? But let’s imagine that there’s a wet water day where the bypasses and the sewage are captured by the pools and there are no overflows. So we’re happy about that.

The question is this, how many of the pools for what portion of pool would have been raw sewage versus the water that was infiltrating and coming from the ground and from other sources like weeping beds? Ms. Chambers, I’ll let you answer this one or put it to your staff. Through the chair, I’ll also refer this over to Kirby, it would occur as well, thank you.

I guess so through the chair, yeah, we do identify that as significant portion of those flows are rainwater or unwanted water. Of course, it’s unfortunate that we can’t separate them, but if you were to talk about them on a percentage basis, given the peak flows that we typically see, you can estimate anywhere from 50 to 80% of that flow is unwanted water. So on, let’s say for example, 70 Olympic-sized swimming pools that would put us somewhere where 56 of them, somewhere in there would be unwanted water and the remainder would only be the ones that would be a portion to wastewater. Now, unfortunately, because we can’t separate them, if it was not for the unwanted water portion, we would not have bypassed anything at all.

But if we’re talking about it on a percentage basis, that’s a good visualization. Thank you, Mr. Chair. - Okay, thank you well.

Councillor, one moment, please. You are at your five minutes just to make you aware of that. If there’s either any committee members that have joined us today that would like to speak or visiting Councillors, as we do have Councillor Humu and Councillor Hillyer, just please raise your virtual hand. In the meantime, Councillor Vanholst, please just be mindful of your time, but I know you have more questions.

So if there’s anything further, please proceed. Yes, I’m happy to answer questions after someone else, Madam Chair, but I’ll continue as you suggested. Thank you for that question. So it does seem that there’s still a pretty substantial amount of sewage coming from our wastewater treatment system.

My next question then that’s also tied into this is to 2.6 is just in terms of partial treatment, which is also something that came up in the report. We’ve got this UV system that we’re replacing. What role would that play in the event of a wet water day? Thank you, staff.

Through the chair, that’s also over to Kirby, very much. Thank you and through the chair. So we typically do not disinfect our overflow or bypasses and that’s because of just the flow rate that would have to be accommodated. If we were to size that UV system to treat the full rate of flow that we have in wet weather events, it would be four to five times as much as large and as much.

So fitting it in is a challenge as well as paying for it. We pre-purchase the UV equipment that’s gonna be installed as part of the tender that’s for item 2.6. And the purchase price was over a million dollars. So in order to put in a UV system that could disinfect those wet weather flows the few times that they happen, it would be significant capital expenditures.

So four or five times that. Not to mention the fact that the amount of E. coli that’s which is what the disinfection treats in wet weather events, it ends up being a fairly small portion of what is already present either in terms of like the background in the river, any of those things. So the percentage of flows as an idea overflows and bypasses are only responsible for about 0.15% of the total flows that we treat in any given year.

So on a percentage basis, given the shortcomings that you have with over sizing that equipment to that extent, the benefit is not there. Counselor, you’re almost at six minutes, just mindful that you are the only speaker still on my list. And if there’s anything that’s relevant at this time, please do ask it and if not, please receive. Madam Chair, I do believe the questions are relevant despite the five minutes.

I’m happy to, you know, I encourage someone else to ask a question so that I can begin again at another five minutes. But certainly this, thank you, Councilor Van Buren. Okay, Councilor Van Buren, perfect. Yes, thank you, thank you, Chair.

My question and comment is on 2.5, the unwanted water. I think there’s actually quite a good news story here, especially when you focus on the bottom of page 29, and then you look at the top of page 30, the graph, the visual graph that’s going along with that. It’s quite apparent that we certainly are improving with overflow and bypass events. If you look, and as stated in the report, 2011 seems to be the peak, and then it comes down substantially.

So up to 2011, there was consistent increasing. And now we’ve come right down and certainly the last three years are a very good news story in terms of reduction in overflows in wastewater bypasses and so forth. So my question to staff is, is this a reduction in intensity of rain events, or is this an improvement in terms of piping and infrastructure that we’ve done as a city, or perhaps is it a combination of both? I’d like to ask staff, thanks.

Thank you, Ms. Chambers. I’ll let you direct it as you see that. Through the chair, essentially, it’s a bit of a combination of both in the sense that you’ll note that we’ve had primary treatment of 200,000 cubic meters there.

And we are subject to the response of what the rain that we do receive. So I’d say, well, the more rain we have, the more overflows we’ll have, but we have done those other infrastructure. So it is a combination of both. Follow up, Councilor Van Merbergen?

Yeah, again, I do think this is, considering the length of time, this is a very good news story, and I just wanted to point that out. So thank you. Thank you. Thank you for that, Councilor Vanholst.

Thank you, Madam Chair. And also thanks to Councilor Van Merberg and this is good news that was encouraging to see that. And also we’re moving in directions that are just gonna make this better and better. So my question now is following up on where we were last.

We’re discussing the UV system and how we don’t treat the overflows with that. Now we put in the UV system, I believe, in order to avoid paying the costs and the environmental impacts of adding chlorine. And I suspect and staff can confirm that over the years that we’ve had this system, we must have saved a great deal of money for that. What I’m wondering is that in the event of an overflow, is there an opportunity or have we considered having on hand some chlorination possibility in order to treat the E.

coli that, as you said, is smaller, but yet still present. So is that something that we could look at in the future? To staff. Through the chair over to Mr.

Odekerk. Yes, and through the chair, Councilor Vanholst, that is something that we have looked at, especially with the storage tanks that we’ve implemented at Greenway as an example, there would be an opportunity to use some of them as a contact chamber to provide that disinfection. What we’re faced with is with the high rate of treatment, getting enough contact time to make it effective is a challenge and something we would have to look at. And on top of that, there are certain, there’s chlorination, but there are other substances, disinfectants that could be looked at, but some have been approved, some have not.

So we are still looking at it. This is one of those ones where it was not the highest priority. So we are doing our best to capture as much as we can. And then disinfection is going to be the next step that we look at.

So there is a potential for it, but it’s not easily implemented. So it’s something that we are pursuing. Thank you, Councilor Vanholst. Okay.

Thank you for that. I had a question about 2.7 with the Ding and Creek water routine and monitoring program. The, and I’m wondering if most of the work there is most of the work physical, the measuring and capturing the information or is most of the work involved in this in, say, coding and the data, the data analysis and what I mean is the, you know, the technical aspects of making the data analysis possible. Ms.

Chambers. Through the Share, the monitoring program is a bit of both. It requires collecting the data. So that involves setting up and maintaining the water quantity and quality station throughout the system.

So staff have to go out into the field and actually set those up, make sure they’re working. And then there’s also a component of fish collection and basically noting which species are in the creek. So that’s also a physical situation. Once those data are collected, then they can summarize it into a report and upload it into a shared database.

So yeah, it’s a bit of both physical and analytical. Councillor van Hoelst. Yes, thank you. So it looks like there’s some work being done on the database.

And so I guess my question is if we did the same thing, if we did the same thing next year, would it be cheaper because a bunch of the coding and stuff was already done? Yep, this continues to be a cost-effective means rather than going out to a private consultant to, we have already engaged upper times in the past to look at Dingman. So there’s already a wealth of a historical database. So we already are seeing some of those savings by engaging with them.

Councillor. My last question was on 2.8. I see that we’re getting the delivery of traffic paint, but the cost has gone up about 41% and then one of staff would comment on that and I’m pleased that it’s the same price for both years. But we seem to be now getting hit harder and harder with cost increases and I see that they affected 2.6 as well.

Maybe just a comment on those implications. Is this gonna be pretty much system-wide now for us? Thank you for that question, Mr. McCray.

I know it was a partnership purchase and it is around 40, 41% higher. And I believe it was also the same supplier. So you can just speak to how that came about. And then if you think this is gonna be something we see coming forward as per the Councillor’s question.

Certainly, through the chair. Yeah, it’s a cooperative procurement through the Elgin Middlesex Office for purchasing cooperative. So the city experiences economies of scale by partnering up. There was a three year contract in place established a year ago.

And as per the terms of that contract, the supplier informed us that they were no longer able to meet the pricing and they’d submit it. And they were exiting the contract as per the terms of the contract. So the work was re-tendered and only received one bid and ended up being the same better but with different pricing. And as mentioned by Councillor Van Holst that the new pricing is 41% higher.

And we don’t know the entire background behind that than it seems to be a reflection of COVID supply chain disruptions and increased material costs. So it’s logging in the prices going forward and it’s a cost pressure that we’ll manage within the current budget. But it alone with some other operational contracts. Like another example recently is signed lengths like at the aluminum backing of signs.

We’re seeing costs increases on materials like that and some other operational needs. So something that we’ll have to keep an eye on and inform council as we learn more through the budget process. Thank you. Thank you.

And Madam Chair, I appreciate the comments. The 41% seems like a large percentage. The absolute value is not great. And I can see that that would be easily absorbed but having asked questions on the items here, thanks to staff for the clarifications and some great work.

And I’m pleased to see what’s happening here. The climate change resilience actions are gonna protect us from what could be great loss. And so I think we’re taking some really wise steps in pursuing these measures. Thank you.

Thank you. I’ll recognize Councillor Halmer next. Thank you just on the flood protection for the wastewater treatment plants. Really glad to see the EA reaching this point and I look forward to getting some feedback on the proposed solutions.

I want to recognize the federal government for funding for this really important work in terms of protecting these treatment plants from flooding covering 40% of the cost is a tremendous help. And I’m looking forward to seeing the measures actually built over the next few years so we can address that potential risk in the longer and the sort of medium and longer term. I wish it wasn’t necessary, but it does seem like it is. And hopefully the projects are executed really well.

Thanks to the staff who’ve been working on that, those two files, very important work. On the bypasses and overflows report, I wanted to just ask briefly about what kind of potential opportunities there might be for maybe smaller storage capacity to be built, not necessarily at the plants, but throughout the stormwater system, collecting sort of the wastewater that’s coming down, sorry, in the sanitary system, collecting a lot of the wastewater that’s headed towards the plants and providing maybe an opportunity to slow it down and store some on its way to the plants rather than constructing the storage at the plants, which, you know, just envisioning how many vats that would be, I’m thinking sort of like underground mid-system kind of storage that might provide sort of surge capacity. Ms. Chambers?

Through the chair, Councillor Hummer, I think you’ve hit the nail on the head there with source controls is another approach to prevent the water from getting to the end of pipes, so to speak, with the treatment plant. One component of that is through implementing things like low impact development. So soaking up the rain where it falls, that helps some of this. And then the pollution prevention control plan is undergoing an update to be released for 2023 that may also look at these kind of smaller storage as sort of the system that could be put along the storm sewer system itself.

We run into similar issues there as well with space constraints, ‘cause obviously they’re in highly developed areas, but it definitely does form part of a holistic strategy to try to combat the overflow situation. Can you follow up, Councillor Hummer? Thank you, hello. Ms.

Chambers, if you just make a brief comment in regards to item 2.5 and how we think tiles, realizing the city has a disconnection program, if that could be of service here and how residents should maybe take advantage of it. Indeed, that’s, you know, through the chair, another component of the weather strategy is disconnecting the weeping tiles on the private side. Yes, of course, we have the grant program through the city to fund those weeping tile disconnections. And we are seeing uptake, typically through folks that experience based on flooding themselves.

But, you know, further efforts and I think getting the message out there that many homes that were constructed in the 80s and before our contributing kind of wet weather flow to the system. And, you know, kind of doing our best to market that campaign to disconnect weepers is certainly goes a long way to getting water to the system. Thank you for that plug of our weeping tile disconnection program. And hopefully it will create some interest that we have even more uptick.

I am doing a final call for questions or comments from committee or visiting counselors as I don’t have any one at the moment. Seeing as it’s already been moved and seconded, opening the vote in eScribe. Councilor Feynholst. Sorry, my vote didn’t seem to come up.

I vote yay. Closing the vote, the motion carries five to zero. For that, item three scheduled items, there are none. Four items for direction.

We have 4.1 being a speed reduction petition that’s been received in regards to Digman Drive of residents asking for perhaps a variety of things of speed reductions to different degrees in different areas and concerns to put their safety. I’m going to start this one by referring to Councilor Hillier as this is in word 14 in his ward. And then we can open it up for other questions or comments from staff and committee and visiting counselors. Councilor Hillier.

Thank you for receiving me today. Yes, just a question through you to the two staff. What is the long-term plan for Digman Drive? We’ve had some concern residents of that area and we have trucking company right on the corner.

And I’m just curious, what is the long-term plan for Digman and the timeline for that? Thank you, Mr. McCrae. Digman Drive through the residential area in the area of the railway crossing and the residential east of Wellington Street.

It’s outside of the urban growth boundary. So it’s classified in the London plan as a rural thoroughfare and as such, combined with being outside of the urban growth area, not a lot of development is anticipated. The road would continue to be managed in accordance with the corporate asset management plan and west of that area, so closer to Wellington. It’s identified as a civic boulevard.

That section is within the urban growth area. And so development is anticipated. Council is likely aware that there’s a large development under consideration, sort of further adjacent to Digman on the north side, a little further west of Wellington and work their progress and to support that development growth. There is a project planned for major construction in 2023.

This commencement of utility relocations and also some intern development work in the current year. So there’s near-term plans, but that is west of Wellington. So little removed from the area that’s, I think, the focus of this petition, which is outside of the urban growth area. And so on that, we’re all through the section and it’s also a 24-hour truck route as per the violence.

So this section in Dunwood Drive is a 24-hour truck route. That’s correct. Thank you very much. Okay, looking for other committee or visiting councilor comments, I would note that draft wording has been circulated in advance.

So if you have not seen that, please check it. Councilor Vanholst, I don’t know if you wanna hear the draft wording first or if you’d like to make comment first. Madam Chair, I’ve read the draft wording, so I’m happy to put that on the floor, but you’re also welcome to have that read for the people listening. If you have it up, would you be okay reading it for those viewing from home?

I’m sorry, I would have to dig for it again. That’s okay. Oh, Councilor Malar, five, Malar has it up. Yeah, I’d like to read the draft motion that the following actions be taken with respect to the speed reduction petition for Digman Drive, A, the petition and residence correspondence with respect to this matter be received and B, the matter be referred to civic administration for a traffic study review with a future report to be presented to the civic works committee in regards to this matter.

So I had a mover on that of Councilor Vanholst, a thumbs up from Councilor Hillyer, though he has no power at this committee, and a second by Councilor, five, Malar. Mr. McCray, I’ll ask you, is that adequate for what you believe for wording to take on the petition and residence concerns in this area? Yes, Madam Chair, that sounds fine to me.

We can, we monitor the network on a broad basis. We’re not aware of any concerns with this area, but we’ll certainly take a more focused look and get back to the committee. Perfect, thank you for that. Looking for any further questions or comments?

Seeing none, calling the question. Closing the vote, the motion carries five to zero. I’m keen to see if there’s any additional business from committee members that I’m not aware of. Councilor Vanholst.

Madam Chair, maybe if I can, I just received communication from the business owners on River Road that we’re considering putting together a petition. There’s some, the potholes there have got to the point where it’s almost the one lane now. So I just thought perhaps I could take the opportunity to ask staff about how that, how repairs might be going forward this spring and particularly how that road might be looked at. Thank you, Mr.

McRae, if you could just mention when the concrete plant opens, I know lane paint, road line painting is about to commence as well in the city. Street sweepers are going out of just how can residents report potholes and what are their options for having them fixed? And it’s specifically the area that Councilor Vanholst has mentioned. Yes, thank you.

It’s the town’s in here for payments. It’s the time of year when the frost comes out of the ground and the frost melts from the surface. And so the top layer thaws, but underneath it, it’s still frozen so there’s no where for that water to go. And so that really weakens payments at that top asphalt layer.

And most everybody in the city is aware that it’s an annual occurrence. So it’s something that we keep up with as best possible through the late winter spring months with pothole patching using the best materials that are available considering that the hot asphalt plants are closed. I’ll be reopening very soon within the next week or so. But until then we fill potholes.

And the most effective way for residents to communicate their concerns to us is via service London. There is a box on that webpage to click on and there’s also a phone number for those that don’t have computer access or by they can report things like potholes and other concerns. And it’s an efficient system that routes the location, the exact location that the resident can pin on a map and it gets that information to the crews and we’re usually there in a relatively short timeframe to manage that. So if the counselor wants to send me information on River Road, we can take a specific look there.

All of our payments are managed on that network corporate asset management basis whereby we evaluate different sections on an annual basis and program them for long-term rehabilitation. And so the program results in a combination of very short-term holding measures like pothole filling right up to major capital projects to give them full life cycle renewal. And I can’t, we can make that sort of review if more information is provided and I’m happy to do that offline. Councilor Van Holst.

I’m very pleased to work with Mr. McRae offline on that. Thank you, Madam Chair. Thank you, looking for another additional business.

Okay, we do have a deferred matters list. There’s no questions on that. I would need a mover and a seconder for that list. Moved by Councilor Fijmalar, seconded by Councilor Van Holst.

Seeing no questions or hands raised, I will call the question. Closing the vote, the motion carries five to zero. Includes the agenda for the six meeting the Civic Works Committee. We can do a hand vote of all those in favor of adjournment.

Motion carries. Thank you everyone and have a wonderful day.