May 31, 2022, at 12:00 PM
Present:
E. Peloza, J. Helmer, P. Van Meerbergen, J. Fyfe-Millar, E. Holder
Absent:
M. van Holst
Also Present:
A. Pascual, J. Taylor
M. Hamou, S. Hillier, M. Butlin, S. Chambers, J. Dann, K. Edwards, G. Irwin, D. MacRae, A. Rozentals, K. Scherr, M. Shepley, J. Stanford, B. Westlake-Power
The meeting was called to order at 12:00 PM with E. Peloza in the Chair, it being noted that the following Members were in E. Holder, J. Helmer, P. Van Meerbergen.
1. Disclosures of Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Consent
Moved by J. Fyfe-Millar
Seconded by E. Holder
That Items 2.1, 2.2, and 2.3 BE APPROVED.
Vote:
Yeas: Absent: J. Helmer M. van Holst E. Peloza P. Van Meerbergen E. Holder,J. Fyfe-Millar
Motion Passed (5 to 0)
2.1 Northcrest Drive Municipal Watermain Servicing Budget Increase
2022-05-31 SR - Northcrest Drive Municipal Watermain Servicing Budget Increase (1of3)
2022-05-31 SR - Northcrest Drive Municipal Watermain Servicing Budget Increase (2of3)
2022-05-31 SR - Northcrest Drive Municipal Watermain Servicing Budget Increase (3of3)
Moved by J. Fyfe-Millar
Seconded by E. Holder
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 31, 2022, related to the Northcrest Drive municipal watermain servicing project:
a) the budget increase of $909,645.00 to EW374322 Extension of Water Servicing BE APPROVED for the subject project;
b) the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; and,
c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2022-F05A)
Motion Passed
2.2 Metamora Stormwater Outfall Replacement Contract Amendment - Addition of Metamora Bridge Repairs
Moved by J. Fyfe-Millar
Seconded by E. Holder
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 31, 2022, related to the extension of the Metamora Stormwater Outfall Replacement contract to include the Metamora Pedestrian Bridge Rehabilitation works:
a) the contract amount for Blue-Con Construction BE INCREASED to undertake additional works required for the Metamora Pedestrian Bridge Rehabilitation as part of the existing RFT21-91 contract, in accordance with the estimate on file to an upset amount of $255,000.00 including 20% contingency, excluding HST, from $1,200,386.00 to a total of $1,455,386.00, in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy;
b) the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;
c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;
d) the approvals given, herein, BE CONDITIONAL upon the Corporation amending the original contract; and,
e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T04)
Motion Passed
2.3 Closing Part of Upper Canada Crossing
2022-05-31 SR - Closing part of Upper Canada Crossing
Moved by J. Fyfe-Millar
Seconded by E. Holder
That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated May 31, 2022, BE INTRODUCED at the Municipal Council meeting to be held on June 14, 2022, for the purpose of closing part of Upper Canada Crossing;
it being noted that subject to the passing and registration of the above-noted by-law in the Land Registry Office, the City will retain a municipal services easement over the road allowance and reserve Block 186, 33M-624 for a watermain and for the purposes of prohibiting the erection of any structures on the subject lands. (2022-T09)
Motion Passed
3. Scheduled Items
None.
4. Items for Direction
None.
5. Deferred Matters/Additional Business
5.1 Deferred Matters List
CWC DEFERRED MATTERS as at May 20, 2022
Moved by J. Helmer
Seconded by J. Fyfe-Millar
That the Civic Works Committee Deferred Matters List as at May 20, 2022, BE RECEIVED.
Vote:
Yeas: Absent: J. Helmer M. van Holst E. Peloza P. Van Meerbergen E. Holder,J. Fyfe-Millar
Motion Passed (5 to 0)
6. Adjournment
Moved by J. Helmer
Seconded by J. Fyfe-Millar
That the meeting BE ADJOURNED.
Vote:
Yeas: Absent: E. Holder M. van Holst E. Peloza J. Fyfe-Millar J. Helmer,P. Van Meerbergen
Motion Passed (5 to 0)
The meeting adjourned at 12:03 PM.
Full Transcript
Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.
View full transcript (18 minutes)
Good afternoon. This is the 8th mean the Civic Works Committee held virtually during the COVID-19 emergency. The City of London is committed to making every effort to provide alternate formats of communication supports for council standing or advisory committee meetings and information upon request. To make requests for any city service please contact accessibility@london.ca or 519-661-2489 extension 2425.
To make a request specific to this meeting please contact cwc@london.ca. For everyone’s information I have Councillor Fife Mallar in chambers with me today, Councillor Van Holst is absent and sent his regrets and Councillor Helmer and Councillor Van Merbergen is online. Looking to committee to see if there’s any disclosures of preliminary interest then. Consistent items we have three items before us today as nothing has been added to our agenda.
Looking to see if anyone would like anything pulled separate. Okay I would look for a mover and a seconder to move consent items 2.1 through to 2.3. Moved by Councillor Fife Mallar seconded by Councillor or Mayor Holder. Perfect.
Looking for any questions or comments in regards to our consent agenda today. Noting that item 2.2 is a contract award and an increase in that one due to efficiencies that we can gain and work that needs to be done. Okay last call for anyone on the speakers list for all the consent items 2.1 through to 2.3. Okay calling the vote.
Councillor Van Merbergen would you like to vote? Yes I’ll vote yes. Closing the vote the motion carries five to zero. Now where have any scheduled items or items for direction.
Looking for any deferred matters questions or additional business committee members would like to bring up visiting Councillors or members of committee. Okay I need a motion to make to accept the deferred matters list moved by Councillor Halmer seconded by Councillor Fife Mallar calling the question. I’m in favor. Thank you.
All vote yes. Thank you Councillor Van Merbergen. Closing the vote the motion carries five to zero. Well I think we’ve set a record looking for a motion to adjourn moved by Councillor Halmer seconded by Councillor Fife Mallar a hand vote or verbal vote of all in favor.
Councillor Halmer that’s yes Councillor Van Merbergen. I’m in favor yes. Motion carries. Thank you everyone and I hope you have efficient day just like this meeting.
Congratulations Chair. Couldn’t do it without you. Wow.