Open Council

1st Meeting of the Strategic Priorities and Policy Committee

Open Council

1st Meeting of the Strategic Priorities and Policy Committee

November 16, 2022, at 4:00 PM

Original link

The meeting is called to order at 4:08 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.

1.   Disclosures of Pecuniary Interest

Mayor J. Morgan discloses a pecuniary interest in Item  4.21, having to do with appointments to the University of Western Ontario (UWO) Board of Governors, by indicating that he is currently employed by UWO, but also noting that he has submitted his resignation from UWO effective December 1, 2022.

Councillor S. Trosow discloses a pecuniary interest in Item  4.21, having to do with appointments to the University of Western Ontario (UWO) Board of Governors, by indicating that he is currently employed by UWO.

2.   Consent

None.

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Consideration of Appointment to the Civic Works Committee 

01-Civic Works Preference

That the following BE APPOINTED to the Civic Works Committee for the term ending November 14, 2023:

Councillor C. Rahman (Chair)

Councillor H. McAlister

Councillor P. Van Meerbergen

Councillor S. Trosow

Councillor P. Cuddy

Motion Passed

VOTING RECORD:

Moved by S. Lewis

Seconded by S. Hillier

That the following BE APPOINTED to the Civic Works Committee for the term ending November 14, 2023:

Councillor H. McAlister

Councillor P. Van Meerbergen 

Councillor S. Trosow

Councillor P. Cuddy

Councillor C. Rahman

Motion Passed (15 to 0)

Moved by A. Hopkins

Seconded by S. Hillier

That Councillor C. Rahman BE APPOINTED Chair of the Civic Works Committee.

Motion Passed (15 to 0)

4.2   Consideration of Appointment to the Community and Protective Services Committee 

02-Community and Protective Services

That the following BE APPOINTED to the Community and Protective Services Committee for the term ending November 14, 2023:

Councillor E. Peloza (Chair)

Councillor D. Ferreira

Councillor J. Pribil

Councillor S. Stevenson

Councillor C. Rahman

Motion Passed

VOTING RECORD:

Appointments to the Community and Protective Services Committee (Requires 5 Council Members)

Majority Winner: Councillor Ferreira; Councillor Peloza; Councillor Pribil; Councillor Stevenson; Councillor Rahman

Moved by H. McAlister

Seconded by S. Hillier

That the following BE APPOINTED to the Community and Protective Services Committee for the term ending November 14, 2023:

Councillor E. Peloza

Councillor D. Ferreira

Councillor J. Pribil

Councillor S. Stevenson

Councillor C. Rahman

Motion Passed (15 to 0)

Moved by S. Lehman

Seconded by C. Rahman

That Councillor E. Peloza BE APPOINTED Chair of the Community and Protective Services Committee.

Motion Passed (15 to 0)

4.3   Consideration of Appointment to the Corporate Services Committee 

03-Corporate Services Committee

That the following BE APPOINTED to the Corporate Services Committee for the term ending November 30, 2023:

Councillor S. Lewis (Chair)

Councillor D. Ferreira

Councillor S. Trosow

Councillor S. Stevenson

Councillor H. McAlister

Motion Passed

VOTING RECORD:

Moved by E. Peloza

Seconded by S. Hillier

That the following BE APPOINTED to the Corporate Services Committee for the term ending November 30, 2023:

Councillor Ferreira

Councillor Lewis

Councillor Trosow

Councillor Stevenson

Councillor McAlister

Motion Passed (15 to 0)

Appointment to the Corporate Services Committee (Requires 5 Council Members)

Majority Winner:

Moved by P. Cuddy

Seconded by J. Pribil

That Councillor S. Lewis BE APPOINTED Chair of the Corporate Services Committee

Motion Passed (15 to 0)

4.4   Consideration of Appointment to the Planning and Environment Committee

04-Planning and Environment Committee

That the following BE APPOINTED to the Planning and Environment Committee for the term ending November 14, 2023:

Councillor S. Lehman (Chair)

Councillor S. Lewis

Councillor S. Hillier

Councillor A. Hopkins

Councillor S. Franke

Motion Passed

VOTING RECORD:

Appointments to the Planning and Environment Committee (Requires 5 Council Members)

Majority Winner: Councillor Lehman; Councillor Hillier; Councillor Franke; Councillor Lewis; Councillor Hopkins

Moved by S. Hillier

Seconded by C. Rahman

That the following BE APPOINTED to the Planning and Environment Committee for the term ending November 14, 2023:

Councillor S. Lehman 

Councillor S. Lewis

Councillor S. Hillier

Councillor A. Hopkins

Councillor S. Franke

Motion Passed (15 to 0)

Moved by A. Hopkins

Seconded by S. Lewis

That Councillor S. Lehman BE APPOINTED Chair of the Planning and Environment Committee.

Motion Passed (15 to 0)

4.5   Consideration of Appointment to the Audit Committee 

That the following BE APPOINTED to the Audit Committee for the term ending November 14, 2026:

Councillor S. Lewis (Chair)

Councillor S. Stevenson

Councillor J. Pribil

Councillor P. Cuddy

Motion Passed

VOTING RECORD:

Moved by E. Peloza

Seconded by A. Hopkins

That the following BE APPOINTED to the Audit Committee for the term ending November 14, 2026:

Councillor S. Lewis

Councillor S. Stevenson

Councillor J. Pribil

Councillor P. Cuddy

Motion Passed (15 to 0)

Moved by C. Rahman

Seconded by S. Stevenson

That Councillor S. Lewis BE APPOINTED Chair of the Audit Committee.

Motion Passed (15 to 0)

4.6   Consideration of Appointment to the Covent Garden Market 

Moved by A. Hopkins

Seconded by S. Lehman

That the following BE APPOINTED to the Covent Garden Market Board for the term ending November 14, 2026:

Councillor S. Hillier

Councillor D. Ferreira

Motion Passed (15 to 0)

4.7   Consideration of Appointment to the County/City Liaison Committee

Moved by A. Hopkins

Seconded by P. Cuddy

That the following BE APPOINTED to the County/City Liaison Committee for the term ending November 14, 2026:

Mayor J. Morgan

Councillor J. Pribil

Councillor H. McAlister

Councillor D. Ferreira (Alternate)

Motion Passed (15 to 0)

4.8   Consideration of Appointment to the Dearness Home Committee of Management 

Moved by E. Peloza

Seconded by C. Rahman

That the following BE APPOINTED to the Dearness Home Committee of Management for the term ending November 14, 2026:

Councillor S. Hillier

Councillor E. Peloza

Councillor D. Ferreira

Councillor S. Lehman

Councillor H. McAlister

it being noted that the Fixing Long-term Care Act (FLTCA) states that no person who has been convicted of certain offences or found guilty of an act of professional misconduct as set out in the FLTCA may be a member of the Committee of Management. Therefore, before any person is permitted to be a member of the Committee of Management, they must satisfy screening measures as required by section 256 of the FLTCA, and must provide the City Clerk, or written designate, with a criminal record check in accordance with the FLTCA, as well as a signed declaration disclosing the prescribed offences or professional misconduct set out in the FLTCA or Regulation.

Motion Passed (15 to 0)

4.9   Consideration of Appointment to the Governance Working Group

Moved by S. Lewis

Seconded by P. Cuddy

That the following BE APPOINTED to the Governance Working Group for the term ending November 14, 2026:

Councillor S. Lewis

Councillor S. Trosow

Councillor A. Hopkins

Councillor D. Ferreira

Councillor S. Stevenson

Councillor C. Rahman

Councillor H. McAlister

Councillor S. Hillier

Councillor P. Cuddy

Motion Passed (15 to 0)

4.10   Consideration of Appointment to the London & Middlesex Community Housing 

Moved by S. Hillier

Seconded by S. Stevenson

That the following BE APPOINTED to the London & Middlesex Community Housing for the term ending November 14, 2026:

Councillor S. Lewis

Councillor H. McAlister

Motion Passed (14 to 1)

VOTING RECORD:

Appointment to the London & Middlesex Community Housing (Requires 2 Council Members)

Majority Winner: No majority

Pursuant to the Council Policy, Selection Process Policy for Appointing Members to Committees, Civic Boards and Commissions, the names of Councillors S. Trosow and H. McAlister written on pieces of paper and deposited (in full view of all persons present) in an open-end box.  The Clerk draws a name for the purpose of who shall be recommended for appointment and Councillor H. McAlister’s name is drawn.

4.11   Consideration of Appointment to the London Hydro Inc. 

Moved by S. Lewis

Seconded by S. Hillier

That Councillor C. Rahman BE APPOINTED to London Hydro Inc. for the term ending November 14, 2026.

Motion Passed (15 to 0)

VOTING RECORD:

Appointment to London Hydro Inc. (Requires 1 Council Member)

Majority Winner: Councillor Rahman

4.12   Consideration of Appointment to the London Police Services Board 

Moved by P. Cuddy

Seconded by S. Hillier

That the following BE APPOINTED to the London Police Services Board for the term ending November 14, 2026:

Mayor J. Morgan

Councillor S. Lehman

Councillor S. Stevenson

Motion Passed (13 to 2)

VOTING RECORD:

Appointment to the London Police Services Board (Requires 2 Council Members)

Majority Winner: Councillor Stevenson; Councillor Lehman

4.13   Consideration of Appointment to the London Public Library Board 

Moved by P. Van Meerbergen

Seconded by S. Lewis

That the following BE APPOINTED to the London Public Library Board for the term ending November 14, 2026:

Councillor S. Trosow

Councillor P. Cuddy

Motion Passed (15 to 0)

4.14   Consideration of Appointment to the London Transit Commission 

Moved by A. Hopkins

Seconded by S. Franke

That the following BE APPOINTED to the London Transit Commission for the term ending November 14, 2026:

Councillor J. Pribil

Councillor D. Ferreira

Motion Passed (15 to 0)

4.15   Consideration of Appointment to the Middlesex-London Emergency Medical Services Authority Board 

Moved by E. Peloza

Seconded by S. Hillier

That Councillor S. Stevenson BE APPOINTED to the Middlesex-London Emergency Medical Services Authority Board for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.16   Consideration of Appointment to the Middlesex-London Food Policy Council

Moved by P. Cuddy

Seconded by S. Stevenson

That Councillor H. McAlister BE APPOINTED to the Middlesex-London Food Policy Council for the term ending November 14, 2024.

Motion Passed (15 to 0)

4.17   Consideration of Appointment to the Middlesex-London Health Unit 

Moved by S. Lewis

Seconded by E. Peloza

That the following BE APPOINTED to the Middlesex-London Health Unit Board for the term ending November 14, 2026:

Councillor P. Cuddy 

Councillor S. Franke

Motion Passed (15 to 0)

4.18   Consideration of Appointment to the Museum London

Moved by S. Stevenson

Seconded by C. Rahman

That the appointment to the Museum London Board BE REFERRED to a future meeting of the Strategic Priorities and Policy Committee.

Motion Passed (15 to 0)

4.19   Consideration of Appointment to the RBC Place London 

Moved by S. Lewis

Seconded by S. Hillier

That the following BE APPOINTED to RBC Place London Board for the term ending November 14, 2026:

Mayor J. Morgan

Councillor D. Ferreira

Councillor S. Stevenson

Motion Passed (15 to 0)

VOTING RECORD:

Appointment to RBC Place London (Requires 2 Council Members)

Majority Winner: Councillor Ferreira; Councillor Stevenson

4.20   Consideration of Appointment to the Tourism London 

Moved by S. Hillier

Seconded by P. Cuddy

That the following BE APPOINTED to Tourism London Board for the term ending November 14, 2026:

Councillor S. Lewis 

Councillor E. Peloza

Motion Passed (15 to 0)

VOTING RECORD:

Appointment to Tourism London (Requires 2 Council Members)

Majority Winner: Councillor Lewis; Councillor Peloza

4.21   Consideration of Appointment to the University of Western Ontario Board of Governors 

Moved by S. Lewis

Seconded by S. Hillier

That Mayor J. Morgan BE APPOINTED to the University of Western Ontario Board of Governors for the term commencing December 1, 2022 to November 14, 2026.

Motion Passed (13 to 0)

4.22   Consideration of Appointment to the Western Fair Board of Governors 

Moved by S. Hillier

Seconded by S. Trosow

That Councillor S. Stevenson BE APPOINTED to the Western Fair Board of Governors for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.23   Consideration of Appointment to the Western Fair Programming Council 

Moved by A. Hopkins

Seconded by C. Rahman

That the following BE APPOINTED to the Western Fair Programming Council for the term ending November 14, 2026:

Councillor E. Peloza

Councillor S. Franke

Motion Passed (15 to 0)

4.24   Consideration of Appointment to the Argyle Business Improvement Area 

Moved by P. Cuddy

Seconded by S. Stevenson

That Councillor S. Lewis BE APPOINTED to the Argyle Business Improvement Area for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.25   Consideration of Appointment to the Hamilton Road Business Improvement Area 

Moved by S. Stevenson

Seconded by S. Hillier

That Councillor H. McAlister BE APPOINTED to the Hamilton Road Business Improvement Area for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.26   Consideration of Appointment to the Hyde Park BIA 

Moved by S. Lehman

Seconded by S. Trosow

That Councillor C. Rahman BE APPOINTED to the Hyde Park BIA for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.27   Consideration of Appointment to the London Downtown Business Association Board of Management 

Moved by A. Hopkins

Seconded by S. Hillier

That Councillor D. Ferreira BE APPOINTED to the London Downtown Business Association Board of Management for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.28   Consideration of Appointment to the Old East Village Business Improvement Area Board of Management 

Moved by P. Cuddy

Seconded by S. Hillier

That Councillor S. Stevenson BE APPOINTED to the Old East Village Business Improvement Area Board of Management for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.29   Consideration of Appointment to the Elgin Area Primary Water Supply System Joint Board of Management 

Moved by E. Peloza

Seconded by A. Hopkins

That the following BE APPOINTED to the Elgin Area Primary Water Supply System Joint Board of Management for the term ending November 14, 2026:

Councillor E. Peloza

Councillor S. Stevenson

Councillor S. Hillier

Councillor P. Van Meerbergen (Alternate)

Councillor H. McAlister (Alternate)

Motion Passed (15 to 0)

4.30   Consideration of Appointment to the Lake Huron Primary Water Supply System Joint Board of Management

Moved by S. Hillier

Seconded by A. Hopkins

That the following BE APPOINTED to the Lake Huron Primary Water Supply System Joint Board of Management for the term ending November 14, 2026:

Councillor S. Hillier

Councillor P. Van Meerbergen

Councillor S. Lehman

Councillor S. Franke

Councillor A. Hopkins (Alternate)

Councillor H. McAlister (Alternate)

it being noted that two additional Alternate appointments remain vacant.

Motion Passed (15 to 0)

4.31   Consideration of Appointment to the Kettle Creek Conservation Authority 

Moved by A. Hopkins

Seconded by S. Hillier

That the following actions be taken with respect to appointments to the Kettle Creek Conservation Authority and the Lower Thames Valley Conservation Authority:

a)    pursuant to subsection 14 (1.2) of the Conservation Authorities Act, the Civic Administration BE DIRECTED to make application to the Minister of environment Conservation and Parks (MECP) for a Minister’s Exception in order to appoint individuals other than Members of Municipal Council to the Kettle Creek and Lower Thames Valley Conservation Authorities for the following reasons;

i.    current members of the Municipal Council are unable to fulfill the positions;

     ii.   Council of the City of London supports and recognizes the importance of citizen involvement in these important committees; etc.

b)    subject to the approval of the Minister, requested in part a), above, the Civic Administration BE DIRECTED to advertise in the usual manner, including the City’s social media channels, for applications from members of the public for appointment; and,

c)    the application BE INCLUDED on a future agenda of the Strategic Priorities and Policy Committee, for consideration and recommendation of appointment.

Motion Passed (15 to 0)

4.32   Consideration of Appointment to the Lower Thames Valley Conservation Authority 

See recommendation with item 4.31.

4.33   Consideration of Appointment to the Upper Thames River Conservation Authority 

That the following actions be taken with respect to appointments to the Upper Thames River Conservation Authority:

a)   the following members of Municipal Council BE APPOINTED to the Upper Thames River Conservation Authority for the term ending November 14, 2026:

i)    Councillor A. Hopkins

ii)   Councillor S. Franke

iii)  Councillor P. Cuddy; and,

b)   the Civic Administration BE DIRECTED to take the following actions with respect to appointments to the Upper Thames River Conservation Authority (UTRCA):

i)        advertise in the usual manner, including the City’s social media channels, for applications from members of the public for one appointment to the UTRCA;

ii)        the above-noted applications be brought forward to a future meeting of the Strategic Priorities and Policy Committee, on or before February 7, 2023, for consideration and recommendation to the Municipal Council for appointment;

it being noted that recent changes to the Conservation Authorities Act requires that a minimum of seventy percent of municipal appointees to an Authority are selected from among members of its Council.

Motion Passed

VOTING RECORD:

Moved by S. Trosow

Seconded by S. Lewis

That the following BE APPOINTED to the Upper Thames River Conservation Authority for the term ending November 14, 2026:

Councillor Hopkins

Councillor Franke

Councillor Cuddy

Motion Passed (15 to 0)

Appointment to the Upper Thames River Conservation Authority (Requires 4 Council Members)

Majority Winner: No majority

There is not majority following the first round of the selection process.  At this time, Councillor J. Pribil withdraws his name from consideration.

Moved by S. Franke

Seconded by A. Hopkins

That the Civic Administration BE DIRECTED to take the following actions with respect to appointments to the Upper Thames River Conservation Authority (UTRCA):

a)        advertise in the usual manner, including the City’s social media channels, for applications from members of the public for one appointment to the UTRCA;

b)        the above-noted applications be brought forward to a future meeting of the Strategic Priorities and Policy Committee, on or before February 7, 2023, for consideration and recommendation to the Municipal Council for appointment;

it being noted that recent changes to the Conservation Authorities Act requires that a minimum of seventy percent of municipal appointees to an Authority are selected from among members of its Council.

Motion Passed (15 to 0)

Moved by S. Franke

Seconded by A. Hopkins

That the Strategic Priorities and Policy Committee BE RECESSED at this time, for 30 minutes.

Motion Passed

The SPPC recesses at 6:31 PM and resumes at 7:02 PM, with all members present.

4.34   1st Report of the Striking Committee

2022-10-26 Striking Committee Report 1

Moved by S. Trosow

Seconded by S. Lewis

That the following actions be taken with respect to the Striking Committee:

a)  the 1st Report of the Striking Committee from its meeting held on October 26 and 27, 2022 BE RECEIVED; and,

b)  the memo dated November 4, 2022 from Z. Hashmi, M. Hernandez and P. Seale, Striking Committee Members, BE RECEIVED, with thanks for the Committee’s work.

Motion Passed (15 to 0)

4.35   Consideration of Appointment to the Audit Committee (Requires 1 Member with a designation of Chartered Accountant)

Moved by A. Hopkins

Seconded by S. Lewis

That Ibad Cheema BE APPOINTED to the Audit Committee, for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.36   Consideration of Appointment to the Committee of Adjustment (Requires 5 Members)

Moved by S. Hillier

Seconded by P. Cuddy

That the following BE APPOINTED to the Committee of Adjustment for the term ending November 14, 2026:

Mohamed Mohamed El Hadary    

Cheryl Miller       

Steve Polhill   

Daniela Schmidt      

John Fyfe-Millar

Motion Passed (12 to 3)

VOTING RECORD:

Appointment to the Committee of Adjustment (Requires 5 Members)

Majority Winner: John Fyfe Millar; Daniela Schmidt; Steve Polhill; Mohamed Mohamed El Hadary; Cheryl Miller

4.37   Consideration of Appointment to the Committee of Revision/Court of Revision (Requires 3 Members)

Moved by S. Hillier

Seconded by A. Hopkins

That the following BE APPOINTED to the Committee of Revision/Court of Revision for the term ending November 14, 2026:

Tariq Khan

Avdija Ramic

Donald Millar

Motion Passed (15 to 0)

4.38   Consideration of Appointment to the Covent Garden Market Corporation Board of Directors (Requires 7 Members)

Moved by C. Rahman

Seconded by P. Cuddy

That the following BE APPOINTED to the Covent Garden Market Corporation Board of Directors for the term ending November 14, 2026:

Tyrrell de Langley       

Claudio De Vincenzo

Justin Dias      

Zeba Hashmi       

Mike Marsman        

Donna Szpakowski

John Fyfe-Millar

Motion Passed (14 to 1)

VOTING RECORD:

Appointment to the Covent Garden Market (Requires 7 Members)

Majority Winner: Mike Marsman; Claudio De Vincenzo; Justin Dias; Donna Szpakowski; John Fyfe Millar; Zeba Hashmi; Tyrrel de Langley

4.39   Consideration of Appointment to Eldon House (Requires 9 Members)

That the following actions be taken with respect to appointments to the Eldon House Board of Directors:

a)    the following BE APPOINTED to Eldon House for the term ending November 14, 2026:

Mike Donachie       

Doug Fleming        

Rebecca Griesmayer       

Megan Halliday       

Louanne Henderson        

Joseph O’Neil

Donald Millar

Devinder Luthra

b)    the City Clerk BE DIRECTED to contact Bruce Duncan and invite Mr. Duncan to submit an application for consideration of appointment to the Eldon House Board of Directors; it being noted that Mr. Duncan had contacted the City Clerks office after the submission deadline for the SPPC agenda;

it being noted that the Strategic Priorities and Policy Committee received a communication dated November 14, 2022 from M. Donachie, Board Chair, Eldon House with respect to this matter.

Motion Passed

VOTING RECORD:

Moved by S. Hillier

Seconded by A. Hopkins

That the following BE APPOINTED to Eldon House for the term ending November 14, 2026:

Mike Donachie       

Doug Fleming        

Rebecca Griesmayer       

Megan Halliday       

Louanne Henderson        

Joseph O’Neil

Donald Millar

Devinder Luthra

it being noted that the Strategic Priorities and Policy Committee received a communication dated November 14, 2022 from M. Donachie, Board Chair, Eldon House with respect to this matter.

Motion Passed (15 to 0)

Moved by P. Van Meerbergen

Seconded by J. Pribil

That the City Clerk BE DIRECTED to contact Bruce Duncan and invite Mr. Duncan to submit an application for consideration of appointment to the Eldon House Board of Directors; it being noted that Mr. Duncan had contacted the City Clerks office after the submission deadline for the SPPC agenda.

Motion Passed (15 to 0)

4.40   Consideration of Appointment to the London Police Services Board (Requires 1 Member)

Moved by C. Rahman

Seconded by S. Trosow

That Susan Toth BE APPOINTED to the London Police Services Board for the term ending November 14, 2026.

Motion Passed (14 to 1)

VOTING RECORD:

Appointment to the London Police Services Board (Requires 1 Member)

Majority Winner: Susan Toth

4.41   Consideration of Appointment to the London Public Library (Requires 7 Members)

Moved by C. Rahman

Seconded by S. Lewis

That the following BE APPOINTED to the London Public Library Board for the term ending November 14, 2026:

Brian Gibson     

Zeba Hashmi        

Heather Jack

Beth Allison   

Scott Andrew Collyer      

Jeremy McCall

Sharon Desserud

it being noted that the Strategic Priorities and Policy Committee received a communication dated October 26, 2022 from M. Ciccone, CEO and Chief Librarian with respect to this matter.

Motion Passed (12 to 3)

VOTING RECORD:

Appointment to the London Public Library (Requires 7 Members)

Majority Winner: Brian Gibson; Jeremy McCall; Ryan O’Hagan; Scott Andrew Collyer; Ken Baldwin; Zak Rahim; Zeba Hashmi

Moved by S. Hillier

Seconded by P. Cuddy

That the following BE APPOINTED to the London Public Library Board for the term ending November 14, 2026:

Brian Gibson     

Zeba Hashmi        

Ken Baldwin      

Scott Andrew Collyer      

Jeremy McCall

Ryan O’Hagan

Zak Rahim

it being noted that the Strategic Priorities and Policy Committee received a communication dated October 26, 2022 from M. Ciccone, CEO and Chief Librarian with respect to this.

Moved by S. Lewis

Seconded by S. Stevenson

That the candidates to be appointed to the London Public Library Board BE AMENDED to remove Ken Baldwin and add Heather Jack.

Motion Passed (9 to 6)

Moved by S. Hillier

Seconded by P. Cuddy

As Amended:

That the following BE APPOINTED to the London Public Library Board for the term ending November 14, 2026:

Brian Gibson     

Zeba Hashmi        

      

Scott Andrew Collyer      

Jeremy McCall

Ryan O’Hagan

Zak Rahim

Heather Jack

it being noted that the Strategic Priorities and Policy Committee received a communication dated October 26, 2022 from M. Ciccone, CEO and Chief Librarian with respect to this.

Motion Failed (7 to 8)

Moved by S. Lewis

Seconded by S. Stevenson

That, notwithstanding the Council Policy, an additional selection process BE UNDERTAKEN whereby each candidate from the previous selection process who received five votes or more, be included on a new selection ballot for consideration of appointment to the London Public Library Board.

Motion Passed (13 to 2)

Selection #2 - London Public Library Board

Majority Winner: No majority

Selection #2 - London Public Library Board

Majority Winner: No majority

Selection #2 - London Public Library Board

Majority Winner: Brian Gibson; Zeba Hashmi; Heather Jack; Jeremy McCall; Beth Allison; Scott Andrew Collyer; Sharon Desserud

4.42   Consideration of Appointment to the London Transit Commission (Requires 3 Members)

Moved by S. Stevenson

Seconded by H. McAlister

That the following BE APPOINTED to the London Transit Commission for the term ending November 14, 2026:

Sheryl Rooth

Scott Andrew Collyer

Stephanie Marentette

Motion Passed (15 to 0)

Appointment to London Transit Commission (Requires 3 Members)

Majority Winner: Sheryl Rooth; Stephanie Marentette; Scott Andrew Collyer

4.43   Consideration of Appointment to the Middlesex-London Health Unit Board (Requires 1 Member)

Moved by E. Peloza

Seconded by S. Lehman

That Matthew Reid BE APPOINTED to the Middlesex-London Health Unit Board for the term ending November 14, 2026; it being noted that the Strategic Priorities and Policy Committee received a communication dated November 14, 2022 from K. Elliot, Vice Chair and E. Williams, Secretary, Middlesex-London Board of Health with respect to this matter.

Motion Passed (15 to 0)

VOTING RECORD:

Appointment to the Middlesex-London Health Unit Board (Requires 1 Member)

Majority Winner: Matthew Reid

4.44   Consideration of Appointment to the Plumbers’ and Drain Layers’ Examining Board (Requires 3 Members)

Moved by S. Stevenson

Seconded by A. Hopkins

That Scott Atchison BE APPOINTED to the Plumbers’ and Drain Layers’ Examining Board for the term ending November 14, 2026.

Motion Passed (15 to 0)

4.45   RBC Place London Board Appointment Recommendations

2022-11-16 Submission - RBC Place London

Moved by S. Hillier

Seconded by S. Franke

That the following actions be taken with respect to the appointments to the RBC Place London Board of Directors:

a)  Jenny Diplock and David Smith - Class 1 - term ending November 14, 2023;

b)  Jeffrey Floyd - Class 2 - term ending November 14, 2024; and,

c) Susan Judd, Garrett Vanderwyst, Eunju Yi, Ross De Gannes and Linda Nicholls - Class 3 - term ending November 14, 2025.

Motion Passed (14 to 1)

4.46   London & Middlesex Community Housing Tenant Resignation

2022-11-16 Submission - LMCH

Moved by S. Lewis

Seconded by S. Trosow

That the City Clerk BE DIRECTED to bring forward applications to be considered to fill the tenant vacancy at a future meeting of the Strategic Priorities and Policy Committee; it being noted that the Strategic Priorities and Policy Committee received a communication dated October 20, 2022 from P. Chisholm, Chief Executive Officer, London & Middlesex Community Housing with respect to this matter, outlining the resignation of a tenant member.

Motion Passed (15 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Confidential

Moved by S. Hillier

Seconded by A. Hopkins

That the Strategic Priorities and Policy Committee convene, in closed session, in order to consider a matter related to solicitor-client privileged advice.

Motion Passed

The Strategic Priorities and Policy Committee convenes, in closed session, from 5:25 PM to 5:38 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by S. Hillier

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 9:18 PM.

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (5 hours, 7 minutes)

[4:24] We’ll start the meeting in just a moment. We’re just waiting for everyone to get logged in. Is anybody not logged in?

[11:05] Okay, I think we’re all good. Okay, thank you for your patience. I think with this being our first meeting, everybody is logging in some for the first time under this platform, and so it does take a little time, the first time you log in to get everything set up. So I’ll call the first meeting of the Strategic Priorities and Policy Committee to order. I’m gonna start by reading a short land declaration. The city of Lenin is situated on the traditional lands of the Anishnabek, Haudenosaunee, Lene Peiwach, and Adawandran.

[11:38] We honor and respect the history, languages, cultures, of the diverse indigenous people who call this territory home. The city of Lenin is currently home to many First Nations, Métis, and Inuit people today. As representatives of the people of the city of Lenin, we are grateful to have the opportunity to work and live in this territory. I would also note that the city of Lenin is committed to making every effort possible to provide alternate formats and communications supports for our meetings upon request. To make a request specific to this meeting, public in contact, sppc@london.ca, or 519-661-2489, extension 2425.

[12:15] I’ll start with the disclosures of pecuniary interest. I have one to disclose on item 4.21 consideration of appointment to the University of Western Ontario Board of Governors. Although I have formally submitted my resignation of my staff position at Western University, does not come into effect until November 30th. So that means I cannot vote on, nor could I be appointed to serve until December 1st and on.

[12:53] So I won’t be voting on that particular appointment, and I will have Councillor Palosa chair that section of the meeting. Councillor Trossa. Similarly, I will not be participating in that particular item for the same reason, for similar reason. Any other disclosures? Okay, we have no consent items on our agenda, and we now have no schedule items, but good news. We have a whole lot of items for direction.

[13:27] So let me just, for those doing this for the first time, just add just a couple of words. I know for existing Councillors, as well as the new ones, you’ve all had training and experience on the voting system. Oftentimes, there might just be five people interested in a five member committee, and that’s easy, we can proceed right to a motion to appoint them, where there are more people than there are spots. We do have the preferential system of voting that you’ve all experienced within the E-Scribe system.

[14:01] I will remind you a couple of things. First, this is just to establish preferences. It is not an election. That means after we determine what the top preferences are, we still have to have a motion to approve the individuals for appointment to those committees. All of our appointments today will be recommendations to Municipal Council, and what we sit next week is Municipal Council, we will make the final decision. The other thing is, when there are five members, let’s say on a committee, and there are 10 potential candidates, that means you can vote for up to five members.

[14:34] Within our procedures, you’re not required to vote for five members, you can vote for less. However, I will say, just as a piece of information, it is always helpful when you vote for as many of those positions as possible, so that it determines the preferences. Sometimes, if you only vote for one, and it’s a committee of five, it can skew the preferential results, but it is certainly legitimate within our rules if you don’t want to pick the whole slate. I would just strongly encourage you to try to choose as many members as there are spots for these positions. I have received a request, at some point, sometimes we would say, let’s nominate however many there are, see however many are on the list, and then vote with them.

[15:16] I’ve received a request that we consider all of the candidates who are before us, so that everybody has an equal chance of voting, which means we can skip the whole, I’m gonna ask for an nominations process, and we will move to voting through the preferential system on the full slate of both those which were recommended by strike and committee, as well as others. And I’ll remind you, the strike and committee’s recommendations are just that, recommendations to council. We’ve also, I know, received communications from perhaps other boards and commissions with suggestions. Those are all recommendations. This body has the final say on who we’d like to appoint, and so you’re more than welcome to vote for whoever you like, but that striking committee and those other pieces of information are meant to give you additional information, as you consider your decision-making.

[16:02] I will go slow through the process, particularly for the first time. The other thing I will say, having experienced this before, is we, as councilors, all submitted blind preferences. So we didn’t know who else was picking what, and now that we see all those preferences together, it is very, very expected that people may want to add their names. In some cases, we need some of you to add your names, or you might want to remove your names from a committee that you’ve signed up for. That is very normal. I would say, please give everybody their full consideration, whether they signed up a couple weeks ago and expressed their preferences, or whether tonight they say I’d really like to serve on the corporate services committee, for example.

[16:43] Everybody should be given equal weight and equal consideration, whether they were on the list or whether we’ve added them to the list, especially for us, councilors who, again, submitted this blindly without knowing or understanding maybe our full workloads, and as you go through, you’ll find that as you get appointed to a couple of boards and commissions, you may say, I gotta watch how much I’m taking on, and you may want to remove your name from a couple. So just feel free as we enter into any of these before a vote, if you’d like your name added, or you’d like your name removed, that can happen on any one of these. So maybe I’ll just see if there’s any questions for me before we begin our process.

[17:21] Hopefully I’ve explained it, okay. Great, again, we’ll go slow. The other thing I’ll add is we will take a mandatory break at 6.30. People will need nutrition as well as their own biobrakes. And so I will stick pretty clearly to that, unless we’re on the very last item I might push through, but if we’re not near the end of the agenda at all, I’m going to ensure that we stick pretty clearly to that particular break. So with that saying, we have items for direction, items 4.1, and one final tip maybe, if colleagues are clicking on the, in the e-scribe, if you click on that current item, so that’s where you click the three lines and the current item.

[18:07] If for some reason you don’t have your hard copy agenda before you or your digital copy with you, when you click on that item, there is an attachment under the details section, which is a dropdown section, where you can actually get the committee report and preferences for that particular item. That exists for pretty much every item in here. So if you’re looking for some information, please don’t try to scramble through your papers. If you don’t have something in front of you to make a decision, please just ask me to slow it down. I don’t want to call any votes unless people are ready to vote. So that’s the most important thing to me. But I just want to draw your attention that the CivicWorks committee preferences are right there.

[18:43] So if you’re looking to look at them, you can flip over to that screen and see where colleagues submitted their preferences right in the agenda items. Okay, so with that, if we’re on consideration of appointment to the CivicWorks committee and you look at the preferences, we have two colleagues who submitted first preferences, a good number who submitted second preferences, and then a number of others who submitted a third and fourth preferences. At this time I’d see if anybody wants to either add their name or remove their names from consideration.

[19:17] Councillor Layman. I would like to remove my name from consideration, please. I would like to remove my name as well. In this situation, we basically have one, two, three, four, five, six colleagues who’ve submitted first and second preferences. If the colleagues who were on the third and fourth preferences are not looking to try to jump in on this committee, we could consider a preferential vote of those six members unless someone really wants to be considered in the preferential vote.

[20:03] Councillor Frank. Here we go. Could I also remove my name then? Yes, you could. Thank you. Okay. Councillor Frank’s name removed. We have Councillor McAllister, Councillor Vameer-Bergen, Councillor Trossau, Councillor Cuddy, and Councillor Ramen remaining, and that’s five. Does anybody willing to put that slate on the floor for consideration and we can just have a vote right away?

[20:40] Okay, I have Councillor Lewis and Councillor Hillier willing to move that slate of five. Any Councillor McAllister, Councillor Van Mirbergen, Councillor Trossau, Councillor Cuddy, Councillor Ramen, for consideration of appointment to the Civic Works Committee. Moved and seconded, any discussion? So colleagues, this will not be for a preferential vote.

[21:16] This will be for appointment to the committee because we only have five names before us who are considering, okay? Are we good to open this vote? Yes. Absolutely. In fact, what we’ll do, Councillor, is we’re gonna put the motion actually up on the screen so you can read the actual motion we’re voting on and that’ll be up in a second. And when you refresh, it will show. That might be the easiest way. Okay, so if you wanna see the motion and you click the three lines and then current item, under votes, if you scroll down, you’ll see a motion, motion number three, even though we don’t have the other motions, that the following be appointed the Civic Works Committee for a term ending November 30th, 2023.

[22:34] And then the Councillor names listed there. Does everybody see that? I want everybody to be able to see it this way because this will speed things up even if we take a little time this time. So if you’ve got a Councillor who’s done this before, beside you, maybe ask them to show you how to refresh your screen. And the reason why I’m encouraging this is because the way it is on the screen is the motion we’re actually voting on.

[23:15] And so this is a good tool for you to be aware on how to get to because you can assume what a motion is, but the one on the screen that’s gonna pop up is the one that is in this box. I think everybody’s good. Everybody sees the motion now. They all see how to do that. Okay, so now the clerk, what’s gonna happen is, of course, it’s gonna open this for voting and then we’ll actually have a vote on this motion. So I’ll open the motion for voting. Closing the motion is passed, 15 to zero.

[24:13] The next motion we have to make on each of these committees is to choose a chair. No one in that group expressed a preference to be chair in the selection process. So I would look for someone to be nominated to serve as chair from that group of Councillors. Councillor Hopkins. So you’re looking for nominations and I would put a Korean ramen. It’s named forward.

[24:47] Okay, ask the Councillor if you accept the nomination. Thank you, I’ll accept. Any other nominations from that group before chair of this committee? Seeing none, then we will open a motion. Oh, I need a mover and a seconder for that. Councillor Hopkins moves, Councillor Hillier seconds. Any discussion on the appointment for chair? Okay, we’ll open that for voting.

[25:31] Sometimes I say that, but it’s not actually written yet. So it’ll take a moment for the clerk to pop that up. Councillor Cuddy, closing the vote.

[26:24] The motion’s passed, 15 to zero. Congratulations. The next vote is item 4.2. It’s consideration to appointment for the community and protective services committee. If you look to the preference list, we have six members of council expressing a first preference to expressing a second preference. I tend to in this look to that first and second preference group to see who would like to be considered.

[27:03] And if someone who is in the third and fourth is really keen, we can kind of move your preference up and along there. So I’ll look to see if there’s anybody looking to add their name to that list of either first or second preferences, which means we would have a vote on eight members of council for this committee, for a committee of five, or anybody would like to remove their names who are in the second or first preference list. Okay, as anybody else want to be added to that list, if we have a preferential ballot for everybody in the first and second list, if you’re not in that, those two lists and you want to be considered now is the time to let me know.

[27:46] Councillor Hopkins. I’ll remove my name from the second preferential list. So at this point, we’re moving towards a vote for with the list of everybody who has a first preference and Councillor McAllister who has a second preference will all be considered together. And this is one of those votes where you’ll be able to pick up to five individuals. So I’ll just wait for the clerk to have that vote loaded. So is everybody ready to proceed with this preferable?

[28:35] Again, this is not an election. At the end, we will determine the top five preferred people, but then we’ll have to have a motion to appoint them. Okay, we’ll open this ballot. And again, you can pick up to five. Closing the selection and the five members with the most votes are Councillor Palosa, Councillor Ferrera, Councillor Pribble, Councillor Stevenson and Councillor Raman.

[30:31] Okay, I’d like to see if someone wants to move a motion to appoint those five vote getters to the committee. Councillor McAllister, seconded by Councillor Hillier. Any discussion on the motion? And again, it’s Councillor Palosa. Oh, actually, we’ll put the motion up and then everybody can see it. Okay, so that vote’s refreshed.

[32:08] If you need to look at it, it’s vote number one, now under item 4.2 and it’s Councillor Palosa, Councillor Ferrera, Councillor Pribble, Councillor Stevenson and Councillor Raman. Any discussion or questions? Or can I open that for voting? I don’t see any discussion. I’ll open this for voting. Closing the vote, that motion is passed 15 to zero.

[33:11] And now we need to choose a chair for this particular committee of the successful candidates. I think Councillor Palosa expressed her interest in being a chair, but any other member who was selected there can express their interest as well. Councillor Layman. I will put Councillor Palosa’s name forward. Councillor Palosa, I assume you accept giving you, put that on. Anybody else who’s on that committee? No. Okay, so there’s a moved and seconded, seconded by Councillor Raman.

[33:45] Any discussion on appointing Councillor Palosa as chair? No, okay, we’ll open that for voting as soon as it’s up. She’s gonna cancel the vote.

[34:19] There’s a small piece missing and that’s the Councillor’s name. So that vote should be up now. Councillor Palosa.

[35:11] I will indicate that yes vote on your behalf, closing the vote and the motion is passed 15 to zero. Okay, the next is the Corporate Services Committee. I will say this is a committee I’ve served on my entire term of council. Irrespective of that, there’s nobody with that as a first preference. And there’s a couple of colleagues with a second preference.

[35:46] I’m looking to see how many people would like to add their names for consideration. Councillor, so does everybody who have their hand up want to add their name? Councillor Trossau, Councillor Stevenson, Councillor McAllister, we’re all looking to address interest in this committee. Anyone else? That actually magically gives us five, nice work. So I’m gonna put a motion together for those five Councillors and the clerk will type that in and then we’ll get that up on the screen so everybody can see it before we open the vote.

[36:54] I need a mover and a seconder for this motion. Councillor Palosa, Councillor Hillier. Actually, I’ll come to you next time, Councillor Cady. Any discussion on this motion to point these Councillors? Okay, we’ll open that for voting. Closing the vote, the motion’s passed 15 to zero.

[37:45] Now we move into, I was gonna say selecting a chair. We move into selecting a chair. The clerk didn’t trust me to get that right. For this committee, Councillor Lewis is the only one from that list who selected an initial preference for the chair. Is there anybody who would like to add their name for consideration from the chair? I see Councillor Lewis is still willing to service chair. Okay, anybody else from that group want to consider chairing? Okay, if I don’t see any, then I’ll look for a mover and a seconder for Councillor Lewis, Councillor Cady and Councillor Perbault.

[38:19] Any discussion? Okay, as soon as that’s ready, it’ll open for voting. Two-point Councillor Lewis is chair of the Corporate Services Committee. Closing the vote, the motion’s passed 15 to zero. Next one is the planning committee.

[39:02] So for all the people who didn’t want to be on Corporate Services, there were certainly many who wanted to be on planning. We have six with a first preference, two with a second preference, it’s a total of eight. Is there anybody who would either like to remove themselves from that group of eight or add themselves in for consideration to that group of eight? Councillor Palosa. Thank you, you can remove me from the second preference. Remove me from the group eight.

[39:39] Anyone else want to be removed or added? We’re going to bring up a preferential ballot that contains all of the people listed in first preferences, as well as Councillor Perbault from the list of second preferences for consideration to the planning committee. I just want to ask colleagues so that we’re aware, is there any colleague who isn’t on any committees yet before we take this vote?

[40:34] Is it everybody with their hand up or someone’s trying to point it out? Councillor Hopkins. I am not on a standing committee. Councillor Hillier. I am not on yet. Councillor Layman. Councillor Frank. Nope. Well, people can take that into consideration as they vote. I think it’s just important to note who’s not on a committee yet. Father voting ‘cause we’re going to cancel this vote ‘cause we missed one name from the list.

[42:32] Okay, this should be the full list of names now. So the Councillors with the most selections are Councillor Layman, Councillor Hillier, Councillor Lewis, Councillor Hopkins, and Councillor Frank.

[43:50] Okay, is there someone willing to move a motion for those Councillors to be appointed? Councillor Hillier is willing. Seconder, Mr. Raman, any discussion on the appointment of these Councillors? Okay, we’ll get that on the screen and I’ll let you know when we’ll open the vote. Okay, that motion’s ready for voting.

[44:49] Is there any other discussion on it? We’ll open it for voting. Go ahead.

[45:38] I’ll just vote yes. My voting is kind of glitchy here. Sure. Councillor Cuddy, you’re having the same. You see a voting in progress near the top. Try clicking on that. Sometimes it doesn’t pop up and that’s where it lands when it doesn’t pop up. Posing the vote, that motion has passed 15 to zero.

[46:22] The successful candidates, there were two who chose our indicated chair, Councillor Layman and Councillor Lewis. I’d like to see, okay, Councillor Lewis. Thank you, Your Worship, through you. I will withdraw my name as chair. Councillor Layman was the vice chair in the last year of the previous term and I’m happy to support him for chair of this time. Does anybody else want to, so we’ll remove Councillor Lewis and the fact that consideration, does anyone want to add their name to be consideration for chair?

[47:02] No, then I’d look for a motion to a point, Councillor Layman as chair. Got Councillor Hopkins and Councillor Lewis. Any discussion on that? As soon as that’s ready, we’ll open for voting. Posing the vote, the motion is passed 15 to zero.

[48:26] That brings us to appointments for the audit committee. The audit committee requires the deputy mayor and three members of council. There are four members of council who indicated a preference. So at this time, I would look to see if there are anybody who wants their name removed or anybody who wants their name added Councillor Flosa. Thank you. You can remove my name, please. Okay, that leaves us with three. Is there anyone who would like their name added? Councillor Ferrera.

[49:03] I would also like my name removed, please. Sure, it went. Go back on Councillor Flosa. I’ll ask anybody else. Does anybody want to add their name? We’re a short one member for the audit committee at this time. Say I’ve served and shared the audit committee. It’s a very important committee. You get to meet our internal and external auditors, value for money audits, internal process audits.

[49:38] It’s very exciting. Am I selling this? Make eye contact with me. I’m going to try to eye contact you into it. Meets four times a year. That’s it. Does that help committee? Councillor McAllister. Willing to serve, yes? Yeah, I’ll put my name forward. Thank you. Oh, Councillor Cuddy. So I mean, you don’t want to do it.

[50:10] Councillor McAllister, you would like to. Did you see your hand up? Okay, so what we have now is so far now in the list, Councillor Privel, Councillor Cuddy, Councillor Stevenson, and the Deputy Mayor as well. Nobody want to jump in now? Okay, all right. I better open this one for voting before anybody changes their mind. I’m leaving a mover and a seconder to appoint the Audit Committee. Councillor Ploza, enthusiastically, and Councillor Hopkins will second that. Any discussion?

[50:43] Okay, we’ll open the motion for appointment to the Audit Committee. All right, we’re going to open this for voting now.

[51:56] Closing the vote, the motion’s passed, 15 to zero. Thank you. We’ve been having the Deputy Mayor share the Audit Committee. However, it’s not in the terms of reference that that’s the case, so it’s just been something we’ve done. So given that’s the case, I would seek nominations to chair the Audit Committee. This is where someone could actually nominate the Deputy Mayor if they don’t want to do it, but I needed a chair of the Audit Committee. Councillor Ramen. Happy to nominate the Deputy Mayor as the chair.

[52:32] Councillor Stevenson, you want a second? Do you accept? I’m not sure that I have a choice, so I will, with thanks to my nominators, accept. All right, anybody else want to jump in on this race? No? Okay, we have a mover and a seconder to appoint Councillor Deputy Mayor Lewis as the chair of Audit Committee. We’re going to open that for voting. Closing the vote, the motion is passed, 15 to zero.

[53:22] Next, we have consideration for appointment to the carbon-guided market. There are two spots on this appointment. There are three Councillors who have indicated their early interest. Councillor Layman. I will remove my name for consideration. Okay, we now have two Councillors for two spots, but would someone like to add their name? Okay, seeing none, then I look for a motion to appoint Councillor Hillier and Councillor Ferrera to the carbon-guided market.

[54:01] Councillor Hopkins and Councillor Layman moved and seconded. Any discussion on that? Okay, that’ll open for voting momentarily. Closing the vote, the motion is passed, 15 to zero.

[54:40] Next, we have item 4.7, which is consideration of appointment to the City County Liaison Committee. Requires the mayor, two Councillors, and one alternate Councillor. I will say, having served on this committee, the mayor and two Councillors who vote, but the alternate Councillor is always invited along for the meetings, they just don’t vote. So we have three, we have three Councillors, which means we could do this one of two ways. First off, I’ll ask if anybody else would like to be added to this list of City County Liaison Committee.

[55:20] Okay, so there’s two ways to approach this. Someone could volunteer to be the alternate member, or we could have a vote, and then we could just take the two highest vote getters as the Councillor. Volunteering to be the alternate. Okay, so that means we have a Councillor Pribble volunteering to be the alternate, the other two Councillors will be the voting members in addition to myself, Councillor Ferrera. I’m not sure if I can say the same, but I was gonna say the same as Jerry there as the alternate, but if Jerry got it first, then I’ll go with Jerry.

[56:01] I reversed my decision, and I will stand. I gave the big speech about collaboration last night. This is kind of what I was talking about. So, okay, so we have a Councillor Ferrera willing to be the alternate on that, Councillor Pribble and McAllister, to join me as the voting member appointments to the City County Liaison Committee. I’ll need to move her in a seconder for that. Councillor Hopkins, Councillor Cuddy, any discussion on that for voting in a moment?

[57:16] Opposing the vote, the motion is passed, 15 to zero. Next, 4.8, consideration of appointment to the Deerness Home Committee of Management. We have five council members required. We have four who have expressed an interest so far. Is anybody looking to add or even remove their name from this list preferentially adding and not removing, but you certainly have the right to do either. And if you need maybe Councillor Palosa, if there’s no one jumping in as the chair of the Deerness Home Committee of Management, would you like to share, would you like to make the pitch to get an additional committee member?

[57:53] My shameless pitch is this is a lovely committee that meets currently remotely. It’s well run. It’s the city’s long-term care home, which is essential. We offer an adult day program really well run. We only meet once quarterly. You get to spend more time with Mr. Kevin Dickens, who’s also great. And it’s a really well run board about caring for seniors and making place in our community for others. So who would like to add their name? Councillor McAllister, willing to add your name, yes? Okay, we now have a full slate. Would anybody else like to add their name after hearing what Councillor Palosa had to say?

[58:28] No, okay, then I’ll look for a mover and a seconder for that full slate of appointments to the dearest committee. Councillor Palosa, seconded by Councillor Raman. Any discussion? Okay, we’ll open that for voting momentarily. Oddly, my phone just looked up all the McAllisters in the world.

[59:08] So there you go. This is open for voting now. Closing the vote, that motion is passed, 15 to zero. We don’t have to pick a chair for this because that’s done by the committee.

[59:44] So that will happen later. Thank you for all those who are willing to serve. Consideration of appointment to the governance working group. The governance working group can take as many members as are interested, it is a working group of council, which means it operates like a standing committee but with relaxed rules and reports in through SPPC, then into council, so SPPC gives it direction with the support of municipal council on the items to work on.

[1:00:15] So we have a list of one, two, three, four, five, six, seven names so far, but again, we can take as many as are interested for this working group, Councillor Hillier. I would like to add my name to the list please. Anybody else like to add their name to the list? I’d like to add my name to the list please. Councillor Cuddy, I’d like to add, I wanna drop their name from the list. Any other ads for a mover and a seconder for that? Councillor Lewis, Councillor Cuddy seconds.

[1:00:50] Any discussion on the appointments, the governance working group, open a motion momentarily for that. Just make sure your name’s on it. The vote’s open.

[1:01:34] Closing the vote, the motion is passed, 15 to zero. The next vote is for appointment to the London Mental Sex Community Housing Board. There are one, two, three, four, five, six, seven Councillors interested in the two spots on that board. So I’ll look at this time to see if anybody’s willing to withdraw or add their name to this list. Councillor Pribble. I would like to withdraw my name. Councillor Cuddy.

[1:02:08] I’d like to withdraw my name please. Councillor Stevenson. I would like to withdraw my name. Councillor Ferrera. These are my Councillor Stevenson. I’d also like to withdraw. Councillor Lewis. Thank you, Your Worship, and through you, I just wanna take this opportunity to say on my own behalf, and for whoever else joins this committee, housing obviously is going to be a very important issue.

[1:02:52] I’m asking colleagues support to remain on this board. I took over a vacancy after Councillor Squire resigned his position in the last term. So I’ve served for about 10 months on this board. I will say that it is some pretty heavy lifting. There are four subcommittees. Board members are expected to serve on the subcommittees as well as attend the board meetings themselves. But of course, the work is very, very, very important as we look at our housing situation in the city, how we move forward in managing our own rent-care to income units is going to be a key component of our success on the housing file.

[1:03:33] So I hope to continue the work that I’ve started. It did take a couple of months to get up to speed and wrap my head around some of the complexities that we’re dealing with at the corporation. But I think it’s a really critical role for the next four years that housing function very smoothly and that we have some success in not only getting our RGI units occupied, but also expanding the inventory, the reimagined Southdale project is coming forward. That’s going to be a very exciting thing. But it’s also going to be an important bit of the work that we’re doing around the housing issue for the city as a whole.

[1:04:09] That’s our trust sound. Yes, I want to say that this is a very important committee for me. I’ve really thought about this heart. There are other boards and commissions I’d like to serve on. But going back to my law school days, housing, justice, housing issues has been first and foremost for me. And my law practice stays in Berkeley. I was fundamentally housing lawyer. And I saw a lot of things that weren’t nice. And I think I’m very, very prepared to take this committee on.

[1:04:48] My academic work the last few years has not been in the area of housing, but it’s something I would plan to return to. And furthermore, when I served as the chair of the London Housing Advisory Committee in 2006 to 2010, it became clear to me that the public housing was something that needed a lot more attention. And I believe it still does. So I just wanted to express my very, very keen interest in this subject area. Thank you, Councillor McCallister. I’d also like to express this is a very important file for me as well as the only tenant on council.

[1:05:34] I also think I’d be a strong voice on this committee. I think the east also, there’s a very strong focus on housing as well. And I’d like the opportunity to serve on this committee. Thank you. Does anybody else want to put their name forward and make some remarks? Then we have three candidates for two spots. You’ve heard from each of them. So I will look to open our preferential voting system for that.

[1:06:44] The result of the selection process indicates Councillor Lewis receiving the most votes. And Councillors Troso and McCallister receiving equal number of votes.

[1:07:18] So in accordance with our policy, we would then draw a lot from the two with the fewer votes. And that would— the name drawn will be the name of the candidate, be appointed. Pieces of paper that are the same.

[1:08:46] I have written the names Councillor Troso and Councillor McCallister. The name selected is Councillor McCallister.

[1:09:32] OK, so I need a motion for Councillor Lewis and Councillor McCallister to be appointed to the housing board. Councillor Hillier, seconded by Councillor Stevenson. Any discussion? We’ll open that for voting. Closing the vote, the motion is passed 14 to 1.

[1:11:11] Next item is item 4.11, consideration of appointment to London Hydro. There is one Councillor, Member Spot. There are three Councillors interested. I look to either those Councillors who might want to remove their names or anybody wants to add their name. Councillor Hillier. I will withdraw my name. I just want to add their name or withdraw their name. Then we will have a selection process for the two Councillors.

[1:11:42] There is one spot. That selection is open for voting. Closing the selection and the Councillor with most votes is Councillor ramen.

[1:12:31] I need a motion to appoint Councillor ramen to this board. Councillor Lewis, seconded by Councillor Hillier. Any discussion? OK, we’ll open that for voting in a moment. Closing the vote, that motion is passed 15 to 0.

[1:13:23] OK, next 4.12, consideration of appointment to the London Police Services Board. It requires the mayor and two Councillors. So we are selecting the two Councillors. There are two spots and four names. Is anybody looking to either remove their name or add their name to this list? Councillor Layman. I would like to add my name to the list for consideration. Councillor Lewis. And I would like to withdraw my name from consideration, please, with housing to two boards with this kind of workload is more than more than I’m going to find time for in the week.

[1:14:11] Anybody else either add or remove? That will leave us— there will be two spots and four Councillor Stil, Councillor Privel, Councillor Ferrera, Councillor Stevenson, Councillor Layman for consideration. And again, you can pick two— we’ll open that for voting. I forgot to ask for anybody who wanted to speak to that one, just like we had for the other ones.

[1:14:47] Councillor Privel. I would like to speak to this one. I did rank this one as number one board. I wanted to join the reason for that are the various initiatives. I’ve been involved in, honestly, close to 20 years, both as a small business owner and managing hotels. And there are not just the service part for the citizens, but also the part I got involved a couple of years ago was the police board in terms of the PTSD issues. But one of our officers, Omar, passed away. And I got involved on various levels with St. Joe’s veterans and also the provincial government in terms of setting up and initiatives for the PTSD residential units for the police officers.

[1:15:30] And I’ve been involved with them intensively on these issues. So yes, it is my number one board rank, because I do feel that I have a lot to add to this board through my experiences and activities. Thank you. Anyone else I can speak? Councillor Ferrera. So as a downtown ward, Councillor, we have a high incidence of police involvement with a lot of things going on. So just to properly represent the constituency here, I feel like I should be on this board. I’ve spoken to many, many, many cops on the ground.

[1:16:03] I hear what they’ve had to say. I have a good understanding of what’s going on. So I feel like I could bring all that to the table and just to properly represent the constituency here too. Councillor Stevenson. Similar to David, my ward with Old East Village and the ward in general, policing is the number one issue and to represent the businesses there and the residents, I’d really, this is my number one board. Councillor Lehman.

[1:16:36] Thank you. I’ve had experience downtown, conservatively obviously with the business downtown for the last 30 years, but also as a member of the RBC Convention Center on the Board of the Coven Garden and a member of the Board of LDBA. But on that as well, I also have a perspective police services needed in our suburban areas and I’m speaking particularly about my ward, which I believe that represents concerns felt across the city. Certain about our policing services was a high issue that was discussed at the door by myself and the speaking of the Councillors.

[1:17:24] I understand that the same concern in other cities as well. So I believe I’m able to bring a mixed perspective that will be of value on this board. So colleagues you’ve heard from everybody under consideration will now open this for voting and there are two spots and four candidates. Closing the selection, the Councillors receiving the most votes are Councillors Stevenson and Lehman.

[1:19:01] Okay, I’ll look for a motion to point those two Councillors. Councillor Cuddy, seconded by Councillor Hillier. Any discussion on the appointment to this board? Seeing none, we’ll open this for voting. As soon as it’s ready. Closing the vote, the motion is passed, 13 to two.

[1:20:35] Next, we have 4.13 consideration of appointment to the London Public Library Board. There are two members of council required. There are four candidates currently. Is anybody looking to remove or add their name for appointment to the London Public Library Board? Councillor Pervall. I would like to have zero my name or removes. Councillor Plaza.

[1:21:12] This is a wonderful board, serves our community so well. It’s been an honor to serve on it the last term, but I will make space for new colleagues now with remove my name. Thank you. We now have two candidates remaining for two spots. Is there anybody looking to add their name? Makes it easy. Then I’ll look for a motion to make an appointment of Councillor Troso and Councillor Cuddy to the London Public Library Board. I see Councillor Vameerberg and moving and Councillor Lewis seconding.

[1:21:52] Any discussion? Okay, we’ll open that for voting. Closing the vote, the motion is passed, 15 to zero.

[1:22:38] Next item one, 4.14 is consideration of appointment to the London Transit Commission. There are two council members who will serve on the London Transit Commission. We have five names currently. Is anybody looking to add their name or withdraw their name? Councillor Cuddy. I’d like to withdraw my name from consideration. Councillor Stevenson. I’d like to withdraw my name from consideration. I’d like to withdraw my name. Okay, that brings us down to two for two spots.

[1:23:14] Anybody looking to add their name? Okay, if there’s no one who wants to add their name since we have two Councillors for two spots, we can move right to a motion of appointment. Councillor Hopkins, I assume you’re willing to move. Councillor Pribble and Councillor Ferreira to the London Transit Commission. I’ll look for a seconder, Councillor Frank. Any discussion? That’ll open for voting momentarily.

[1:23:47] Closing the vote, the motion is passed. Seconded. Seconded. Seconded. Seconded. Closing the vote, the motion is passed. 15 to zero.

[1:24:23] 4.15 consideration of appointment to the Middlesex London Emergency Medical Services Authority Board requires one council member. There’s currently one who indicated an interest in this. Councillor Stevenson. Is there anybody who’d like to add their name for a motion to appoint Councillor Stevenson to the board? Councillor Palosa and Councillor Hillier move and seconded. Any discussion? Seeing none, we’ll open that for voting.

[1:25:08] Closing the vote, that motion is passed. 15 to zero. Item 4.16 consideration of appointment to the Middlesex London Food Policy Council requires one council member. It’s a two-year term. And I have two Councillors interested. Councillor Ferrera and Councillor McAllister. Is anybody looking to either withdraw or add their name? Councillor Ferrera. Withdraw my name, please. Okay, we have one council for one spot. Is anyone looking to add their name? Seeing none, I look for a motion to appoint Councillor McAllister to the Food Policy Council.

[1:25:46] Councillor Cuddy, seconded by Councillor Stevenson. Any discussion? No, we’ll open this for voting. Closing the vote, that motion is passed. 15 to zero. Next is an appointment to the Middlesex London Health Unit. It requires two council members.

[1:26:20] There are three interested so far. I’ll look for anybody who wants to withdraw or add their name, Councillor Stevenson. Please withdraw my name. Right, that leaves two for two spots, but we can certainly add names if you’re interested. Seeing no one, then we will move right to a motion to appoint Councillor Cuddy and Councillor Frank to the Middlesex London Health Unit, Councillor Lewis. Moved and Councillor Palose, seconded. Any discussion?

[1:26:53] Okay, we’ll open that for voting. Closing the vote, the motion is passed. 15 to zero. Before we consider item 4.18, there’s an additional piece of information that colleagues will need to hear about appointment to Museum London.

[1:27:30] At this time, I’m gonna ask if someone is willing to move a motion to move in camera. The clerk will read the reason. I’ll look for, to see if there’s a mover and a seconder for that. Councillor Hillier and Councillor Hopkins are willing to move and second it, but let’s have the clerk read out the reason for going to camera and then we can have a vote after that. The motion reads that the strategic priorities and policy committee convene in closed session in order to consider a matter related to solicitor client privileged advice.

[1:28:14] We’re gonna open that for voting. Assuming no one has any questions. Closing the vote, that motion is carried. 15 to zero. Okay, we’ll need to get the doors closed and we’ll just take us a moment to switch to an in-camera session.

[1:29:19] Okay, I’ll pass the deputy mayor to report out on our in-camera session. Thank you, Your Worship. I would like to report out the progress was made for the matter, that being client solicitor privilege that we went in camera for. Okay, thank you. At this time, I’m gonna look to see if someone’s willing to move the following motion, that the appointment to the Museum London Board be referred to a future meeting of the strategic priorities and policy committee. So I’m willing to move that. Councillor Stevenson, someone who went to second, Councillor Raman. Any discussion on referring this appointment to a future meeting?

[1:29:54] Okay, we’ll open that for voting in the system. Closing the vote, that motion is passed. 15 to zero. Okay, just a moment, I just need to confer with a clerk on one matter.

[1:32:39] Okay, so the next appointment is 4.19, consideration of appointment to RBC Place London. It requires the mayor and to council members. I’m gonna, before we take nominations, I’m gonna ask, I’m gonna ask Councillor Plaza to take the chair. I’d like to make some remarks before we make this appointment. I have the chair and recognize the mayor Morgan. During the campaign, I had indicated that it was my intention as mayor to potentially move off of RBC Place and instead serve on tourism London to align with some of the approaches that I wanted to take to the promotion of the city externally.

[1:33:22] I will say this, given the current structure of the bylaws on the advice of the clerk, there is no way for me to delegate my spot to another member of council at this time. We can make that change, but we can’t do it at this meeting because it requires a change of bylaw. So it is my intent to take the ex-official position, which means there will only be spots for two Councillors, but should we make that, be able to make that change in the future, whoever is potentially not successful or withdraws, we could certainly give them another opportunity once we made the adjustments, should council support those adjustments at that time.

[1:33:55] I’ll have to do something similar with tourism London. I can’t just add myself at this time. There’s a small change that has to be made with both bodies on that. I just wanted to let council know that we’ll proceed as we normally would, but I will be asking council in a future meeting to support me in making some adjustments to where the mayor sits and where that time is designated between these two bodies. Thank you, returning the chair to Mayor Morgan with no further speakers in the list at this time. Okay, so this requires the mayor and two members of council. And as I said, the mayor is ex-official and I intend on fulfilling those duties until any sort of change is made.

[1:34:31] So we require two members of council. There are three listed. Is anybody want to add or withdraw their name? Councillor McAllister. Thank you, Your Worship. I would be fine with just standing as an alternate for the time being until that decision can be made. Yeah, so you would need to withdraw. Certainly council, I mean, I hope everybody would consider you, but at the time if there’s a change made, it would be subject to one council approving the change that I bring forward to request and two then pointing you.

[1:35:06] So if you’d like to strongly serve on this board, I would recommend that you keep your name on and compete for it. If you’re willing to take that chance, you could certainly withdraw your name. I just didn’t want to make a guarantee that I can’t make on this. So would you like to withdraw or stay on? I’ll stay on that. Okay, so we have three individuals for two spots. Anybody want to add their name? Nope, then we’ll have to do our preferential ballot. You’ll be able to vote for up to two of these three individuals.

[1:35:42] And we will open that now. The Councillors receiving the most votes in this selection process are Councillors Ferreira and Stevenson.

[1:36:26] I need a motion to appoint those two Councillors to this board, Councillor Lewis, seconded by Councillor Hillier. Any discussion? We’ll open that for boning in a moment. Closing the vote, the motion is passed, 15 to zero.

[1:37:25] Thank you. The next consideration is for appointment to Tourism London. There are two council members. As I indicated, I will be pursuing a discussion with Tourism London about adding the mayor as someone who sits on this board, but it is not my intent to displace a Councillor’s spot at this time. There’s some discussion with the folks at Tourism. An initial discussion I’ve had is very positive, but I think the appropriate path here until that is finalized and brought before council for consideration is to continue with the appointments as discussed and appoint two Councillors to this particular board.

[1:38:01] So we have two spots and six names. Would anybody like to add or withdraw themselves from this position? Councillor Stevenson and then Councillor Perbault. I’d like to withdraw my name, please. Mr. Oh, my name as well. We have two spots and four Councillors considering their position and this time, I will say, would anybody like to speak and make their case for appointment to this board?

[1:38:40] Councillor Hillier. Yes, thank you very much. As many of you know, my family has been putting on events and festivals in London for 35 years without using tax dollars. And I find this to be one of the most fulfilling boards that there is. So thank you for that. Councillor Closa. Thank you. This was actually my top board selection of an agency boarder commission. Have a not-for-profit management background and had served on other boards like Museum London and like the library that already effect downtown and help drive tourism.

[1:39:14] And this was an area I was interested in and the diversification of my experience on council. Councillor Lewis. Thank you, worship and through you to colleagues. This was very high on my list too, as I’ve shared with a couple of you, I did serve on the board last term. There are a couple of exciting things that I was able to be a part of and play a role in. Not the least of which is the Vania Cup, that which is coming to our community next weekend, which is going to be a very exciting opportunity for Londoners to witness that football game, one of the very, very few times that’s ever been outside of Toronto.

[1:39:55] So it would be great to have it here in London where we can host, of course, there’s other exciting work that tourism does. The convention side of the business, and I know Councillor Hopkins knows how valuable having AMO come to London is for its convention, but there’s lots of other organizations that are looking at London as a convention destination too. Of course, Airshow London, which took place this summer and continues to be a great success in drawing some economic opportunities to our community. So there’s some work there that I’ve started that I’d like to finish.

[1:40:30] So I’m hoping colleagues will support the continuation of that work at this time. I will say that this is a board that I might consider at some point during this term of council stepping down from to make space for somebody else if they wish to come in. But there are a couple of projects that I’d like to finish before I wrap up my time on the tourism board. Councillor McAllister, would you like to speak as well? Yeah, I just had, as my first term, I have an interest in tourism.

[1:41:07] It would be nice to get more tourism in the east, especially in Ward 1. So I’m coming at this from a perspective that it would be nice to have more in the ward for tourism. So thank you. Thank you. So colleagues you’ve heard from those who are before us for consideration, we can select two of the four and we will open that process for voting now. Closing the selection process, Councillors Lewis and Palosa have received the most votes.

[1:42:22] I look for a motion to appoint those Councillors to the tourism board. Councillor Hillier is willing to move seconded by. Councillor Cuddy, any discussion? Okay, we’ll open that for voting. Closing the vote, that motion is carried 15 to zero.

[1:43:05] Next matter is associated with a matter that I declared a conflict on, so I will hand the chair over to Councillor Closer for this particular appointment. Thank you, Rowan, I am 4.21. Consideration of appointments in the University of Western Ontario Board of Governors. Traditionally, this requires the mayor or alternate. The mayor is interested, but has already declared a conflict as cited earlier in this meeting and his term would need to be delayed by a couple of weeks to give him a chance to with the December 1st, and I believe Councillor Lewis is gonna speak to that.

[1:43:38] I recognize Councillor Lewis. Thank you, Madam Presiding Officer. And yes, through you, I’d like to amend this that we move the appointment of Mayor Morgan with the term effective December 1st of 2022 and not immediately. Looking for a seconder, I recognize Councillor Hillier as the seconder. It’s been moved and seconded, looking for any questions or comments in regards to item 4.21 of the delayed appointment to Mayor Morgan to the Western Board of Governors, saying none, calling the question.

[1:44:50] Closing the vote, the motion is carried 13 to zero with two recused. Thank you, just for, as we’re all new to this, if you ever were supposed to recuse and didn’t, you’d either correct your vote quickly, or there’s always a motion to reconsider, which we don’t need today, ‘cause we were excellent on point, and congratulations, Mayor Morgan, and I turn the chair to you. Great, I have no comment on that matter, but I will certainly move to the next one, and that’s 4.22 consideration of appointment to Western Affairs Board of Governors.

[1:45:24] This requires one appointment to the Board of Governors, a position I’ve held for the last two terms of council. There is one member of council who submitted their name, Councillor Stevenson. Is there any others who are interested in this? Then we can move straight to an appointment on this one. Councillor Hillier is willing to move it. Councillor Trossa is willing to second it, and we will open that for voting as soon as it’s ready. Closing the vote, the motion is passed 15 to zero.

[1:46:17] Next is consideration of appointment to the Western Fair Programming Council. I’ll let Councillor Stevenson know, since I’m familiar with your organization. There is no point in you being on the programming council if you’re on the board. So I’ll see if you wanted to withdraw your name to that. There are two spots on the programming council. There are four individuals currently. Councillor Stevenson. Please withdraw my name. Councillor Hillier. Please withdraw my name as well, thank you. Okay, at least two Councillors left. Councillor Palosa and Councillor Frank.

[1:46:50] Anybody else interested in the programming council of the Western Fair? Okay, we can move straight to an appointment vote then. Is there anyone willing to move that vote? Councillor Hopkins, seconded by Councillor Raman. We’ll open that one, it’s ready. Closing the vote, the motion’s passed, 15 to zero.

[1:47:28] Next, consideration of appointment to the Argyll Business Improvement Area requires one council member noting that this is primarily in ward two, but also partially in ward four. There’s one Councillor interested and that is the ward two Councillor, Councillor Lewis. Is anyone looking to add their name? Okay, seeing none, then we can move to an appointment right away. I’ll look for a mover and a seconder for Councillor Lewis for this, Councillor Cuddy, Councillor Stevenson, Stephen’s, I just said Stevenson, you know why? ‘Cause Stephen, oh, Stevenson, huh? You know why I get that wrong?

[1:48:02] It’s because I had two supervisors in university and one was Stevenson and one was Stevenson and I, so I say it, I just, I’m gonna flip between them and I’m gonna apologize every time I do it. You can get my name wrong as often as you like ‘cause you owe me a few. Sorry about that, we’ll open that for voting. Closing the vote, the motion is passed, 15 to zero. Clerk said now I’m babbling, which was true.

[1:48:36] Consideration of appointment to the Hamilton Road because this is a proven area, this is in ward one and the ward one Councillor has put his name forward. Is there anyone else interested in this appointment? Seeing none, I’ll look for a mover and a seconder to appoint Councillor McAllister. I have Councillor Stevenson and Councillor Hillier on this, any questions or discussion? No, we’ll open that for voting. Councillor Trossa, closing the vote, the motion is passed, 15 to zero.

[1:49:41] Consideration of appointment to the Hyde Park BIA requires one Councillor, primarily in ward seven, also partially in ward eight. Councillor Raman from ward seven has put her name forward. Is there anyone else interested? Seeing none, we can move straight to appointment. Moved by Councillor Layman, seconded by Councillor Trossa. Any discussion? Okay, we’ll open that appointment for voting. Closing the vote, the motion is passed, 15 to zero.

[1:50:26] On this business association board of management, one council member, it is in room within ward 13 and the ward 13 Councillor has put his name forward, is anybody else looking to serve in this capacity? Seeing none, we can move straight to appointment. Councillor Hopkins is willing to move. Councillor Hillier is willing to second. Any discussion? Seeing none, we’ll open this for voting. Closing the vote, the motion is passed, 15 to zero.

[1:51:10] Old East Village BIA, board of management, requires one council member is within ward four and the ward four councilor has put her name forward. Is anybody else interested in serving here? No, we can move straight to appointment. I’ll look for a mover, Councillor Cuddy and a seconder, Councillor Hillier. Any discussion? We’ll open that for voting. Closing the vote, the motion is passed, 15 to zero.

[1:52:07] Okay, next to very important boards that do not have enough Councillors yet to fill them. So there’ll be some arm twisting on these. Consideration of appointment to the elegant primary, water supply system joint management board. It requires three Councillors and three alternatives. So six members of council need to serve. There’s one member indicating that they’re willing to serve as a member and one member indicating they’re willing to serve as an alternate. I need at least two more members willing to serve on the board and two more alternates.

[1:52:41] We would like to stick up their hand and go first. Councillor Frank. I’ll serve as an alternate. Councillor Hopkins. Thank you, Mr. Chair. I too will serve as an alternate on the Huron board. I do have conflicts with the timing of the boards. That’s why I’m not putting my name forward. Hopefully I can find room to come in as an alternate. Okay, we’ll write you down for the next one on that, but we’re gonna deal with the the Elgin board first.

[1:53:19] Councillor Frank. Could I know when they meet actually it’s a great question. Find that out in just a moment. Better find out for the next water board too. Yes, the water boards meet on the same day. So you can serve on both without a conflict just for your information. They generally meet four times a year and it’s Thursday’s. I have to confirm the time. Huron is first and Elgin is second, but the times have changed from when I used to be involved with them.

[1:53:58] So just give me a quick moment. And the board meeting dates are set once annually, but they’re generally in and around the same time. My best guess is noon for Huron and three or four for Elgin.

[1:55:06] But I can confirm that prior to council next week. Yes, so if you sign up now and it turns out that we get the information before council and we need to make some adjustments, we certainly could, but it would be nice to try to populate these at committee and not have to wait for council. Go ahead, Councillor Frank. With that kind of information, could I also do what Anna did and switch to like Huron as an alternate? Okay, we actually have the actual times now.

[1:55:53] Close, Huron meets at two, Elgin meets at five p.m. Yeah, so then I’d like to withdraw for the Elgin one and then sign up as alternate for like Huron. And ask Ms. Chair if she’s on the line and available to who serves as the CAO for the water boards to give a little bit of information on the important work that the water boards do and why it is important to have excellent representation there.

[1:56:54] Apologies, are you able to hear me okay? Yes, we can. Thank you very much, Mayor Morgan. So the two regional water authorities provide water to 15 member municipalities in an area approximate to size the Prince Edward Island. We have a treatment plant at Lake Erie near Port Stanley and another one just north of Grand Bend. And that is a joint decision making board that works on behalf of all the member municipalities to ensure that we’re providing safe water supply that they then distribute and manage within their own communities. We can get by with fewer alternatives or alternates. So the alternate could represent more than one London Councillor if that is the case, but we do absolutely need those primary voting members to be in place.

[1:57:40] So I need volunteers for the water boards. We have one who is not an alternate for Elgin and we have, we do have three of the four we need for Lake Huron, Councillor McAllister. I’d like to put my name forward for the Elgin water supply. Thank you. Councillor Frank.

[1:58:37] I’ll put my name forward for the Lake Huron as a council member, not the alternate one. That’s great, that fills Lake Huron but there’s only one alternate but I think we can deal with that for now. We need volunteers for the Elgin primary water system supply board though. And I’ll tell you what happens if we don’t make a decision here, we do the exact same thing at council. So it’s better to do this. The other thing I can do colleagues if you would like is I know people have volunteered but we could refer these matters too much later in the agenda after we’ve made a number of other appointments and come back to them if you’d like to think about it and think about meeting four times a year for a very important job.

[1:59:28] Would you like to volunteer now or do you want me to Councillor Stevenson? My only concern is conflicts with my other Thursday meetings but with an alternate, that’ll be fine, right? So I’ll volunteer. Okay, so which one do you want to volunteer for the Elgin one as an alternate? Okay, as a member or as an alternate? I’m happy to do member assuming the alternate could cover me if I had a conflict. Okay, I think that means we’re good on Elgin because we have three members and one alternate.

[2:00:12] We will be looking for additional people to volunteer for alternates just to make sure but it sounds to me like the CAO said that that was acceptable for now. Councillor Palosa. I’ll alternate on Elgin as well just to make sure that if Councillor Stevenson has conflicts we can trade off back and forth. Thank you. Looks to me like we’re gonna be, oh, Councillor McAllister. Do apologize but I do have a conflict Thursday at five so I would like to switch to an alternate if I can.

[2:01:00] Okay, so I’m good on alternates now but I need one more member for this board. Councillor Palosa. Is there a dinner tonight or snacks? ‘Cause if there is, I will go as a full member on the Elgin area primary water supply. I can inform you that there is food available tonight so I will sign you up. We have a deal. We’re 16 minutes away from that food as well.

[2:01:58] Okay, I need to move on to seconder for the slate. Councillor Palosa, seconded by Councillor Hopkins. Everybody wanted to move and second that and get it done before we make any changes. Any discussion on this? We’re gonna open this for voting. I might just remind everybody what they’ve signed up for since there was a little back and forth there. So it is Councillor Palosa, Councillor Stevenson and Councillor Hillier as the regulars. Van Mirberg and then McAllister as the two alternates. That’s what we’re voting on, be open for voting.

[2:02:47] In the vote, the motion is passed 15 to zero. Okay, so here’s what I think I have for Huron. Councillor Hillier, Councillor Van Mirberg and Councillor Layman, Councillor Frank. You’re willing to serve as a full member on Huron. Okay, so we’re good for full members. We have Councillor Hopkins as the alternate. Would anybody else like to join as an alternate to help cover any members who might not be able to make it? That’s from McAllister. What time was that one at again?

[2:03:24] 2 p.m. I’ll serve as an alternate on that one, thank you. Okay, so we have Councillor Hillier, Van Mirberg and Layman, Frank as regular members.

[2:04:11] Hopkins, McAllister as alternates. Two spots for other alternates, but we can fill those later. Unless someone wants to step up now. No, okay, we’ll make this appointment now then. I am gonna ask again at council, so take some thought about it. I’ll move her in a seconder for these appointments. Hillier and Hopkins, any discussion? Okay, we’ll open that for voting. Opposing the vote, the motion’s passed, 15 to zero.

[2:04:59] I’m gonna ask on the next gather, which is the appointment to the Kettle Creek Conservation Authority and appointment to the Lower Thames Valley Conservation Authority. One requires three council members, one requires one council member. There are some alternative options we can pursue, but I first and foremost wanna see if anybody is willing to serve on those as an appointed member, one of those two conservation authorities. Or both of them, if you would really like. Councillor Lewis.

[2:05:35] Thank you, Your Worship, and through you. I’m just wondering if we might entertain a change of order on these appointments. The upper Thames has more names submitted than are required with five for four positions. And I’m wondering if we considered the upper Thames first, if somebody who perhaps is not successful on that board might consider taking one of the vacancies on one of these other two boards. I see everybody nodding. So I’m not gonna need a motion of a change of order.

[2:06:10] I’ll just with general agreement at committee, move to 4.33 consideration of appointments, the upper Thames, Kettle River Conservation Authority. It does require four members. There are five interested, but I know Councillor Hopkins also has some remarks associated with this particular appointment that I wanna go to her on. Thank you, Mr. Chair, for recognizing me. We are on the appointments for UTRCA. So I understand Councillor Frank will be speaking to that. Sir Frank.

[2:06:42] Awesome, yes. So I’d like to make a motion, and I just want to give a bit of background for folks, ‘cause you might not be familiar in some of the changing legislation. But in 2020, there are some changes to the Conservation Authority Act, which requires at least 70% of appointees to conservation authorities be municipal councillors, meaning that there is still some availability for members of the community to serve on conservation authorities. Should we deem that as a choice? So I was hoping to perform a motion where we’ve kind of followed that. And I do have a motion drafted for the clerk.

[2:07:16] But the reason really behind that is because we do have some really wonderful people in the community who have been serving on conservation authorities. And I know that they have done a really great job. So I think it’s an excellent opportunity to have some strong community volunteers and being able to see that some of the conservation authorities aren’t full, being able to spread some of the workload around for both councillors who maybe will want to sit on some of the other conservation authorities that don’t have a councillor assigned to it, as well as that opportunity to share those experiences with the community and share the workload of the Conservation Authority boards.

[2:07:52] So I have a motion, I think drafted, and I’m not sure if we could pull it up, just ‘cause it’s a bit long, so it might be easier to see. Okay, if you switch to your current item, the motion that you’re proposing before us should be on the screen.

[2:08:45] And whenever you’re proposing a motion, I would prefer, it’s number three in the motions under the current items. I would prefer you read the motion so that the public at home who cannot see what says in the E-Scribe can hear the motion that is being proposed. Before I read now or add a two after? It’s your motion, so I get it the way you want now. Awesome, okay. I was also hoping to add a timeline to this, so some sort of wording suggesting that if we opened up the process to community for applications, that the application process, we received no later for the SPPC meeting that’s scheduled February 7th, and then we go to council February 14th, as the upper Thames, their board next meets February 16th, so it’d be nice to have the slate prepared for them for their AGM.

[2:09:51] An effort to be as efficient as possible, we’re gonna add a line that says, when it reports to a future meeting of SPPC, it’s gonna be on or before February 7th, 2023, which basically sets the timeline a motion that you suggested. Now, could you read the full motion? If you refresh it, it should have the full motion there. The motion is that the civic administration be directed to take the following actions with respect to appointments to the upper Thames River Conservation Authority, UTRCA, advertised in the usual manner, including the city’s social media channels for applications from members of the public for one appointment to the UTRCA, be the above noted applications be brought forward to a future meeting of the Strategic Priorities and Policy Committee on or before February 7th, 2023, for consideration and recommendation to the municipal council for appointment.

[2:10:55] It being noted that recent changes to the Conservation Authorities Act requires at a minimum of 70% of municipal appointees to an authority are selected from among members of its council. So I want the clerk to just explain what the effect of this motion is on the appointment process that we’d have today and then what I will do is look for a seconder.

[2:11:30] So if passed and we recruit for a member of the public to serve as a council appointee to this Conservation Authority, it would mean that there would only be three appoint counselor appointments to the Conservation Authority. Councillor Hopkins, are you willing to second it? I’ll let you speak to it afterwards. So moved and seconded. Now we will have debate on this particular motion. Councillor Hopkins, go ahead. Thank you, Mr. Chair.

[2:12:02] And as a member of the Upper Thames Conservation Authority, I, and for those of you who do not realize there are three public individuals and one city councilor that is on the board. And the Upper Thames Conservation Authority board is consistent of 13 municipalities in the area. And the city of London represents the weighted vote. So the four representatives usually deal with the 51% of the budget and with approvals going forward.

[2:12:45] I do want to just speak to the provincial regulations that have changed the appointments. We now have to have 70% representation. We do have 70% representation if we go with three class councilors and one public appointment. The reason I am definitely seconding this appointment, we know there is interest in the community. I think having consistency on this board is vital. We are already have been going through major changes, wholesale changes this past year on how conservation authorities are regulated.

[2:13:29] We are still responsible for protecting people and their properties from flooding. It is with Bill 23 coming forward as well. Further changes are going to come forward. There’s a lot of work. The public appointment is, like I said, there is interest in that. We can make that decision here at council. We do have the 70%. I do think there’s great value in having public input in this process and also having the continuous people on this board. So those are my comments.

[2:14:06] I’m hoping you could support the councilor’s motion. Other members who’d like to speak to this motion. So you have a moved and seconded motion before you. Everybody understands what the motion is and the effect that it will have on this. So I think we can proceed with the vote if everybody’s comfortable with that. All right, let’s open this for voting then. Opposing the vote, the motion is passed 15 to zero.

[2:15:07] So thank you for that. That means we’re now looking for three council members for appointment to the Upper Thames River Conservation Authority. We have five interested. Does anybody want to add or withdraw their name? Go ahead. Thank you all with draw my name. Any others looking to add or withdraw? Then we will have a selection process for those three spots from amongst the four candidates.

[2:15:50] Sorry, since this is a competitive one, I just would like to make sure I opened it up if anybody would like to say anything before we vote. It’s good to just go, go with it. All right, so we’ll open this process up for voting. So the selection process has not produced the majority required.

[2:16:53] The councilors receiving the most votes are councilors Hopkins and Frank. And therefore, drawn by lot will be the final member from Councillor Pribble and Cutty. Councillor Pribble. We don’t need to do that. I will withdraw my name.

[2:17:27] So Councillor Pribble is withdrawing himself from the contest, which means we now only have three people left, which means we can move to making an appointment. I’ll look for a motion to appoint the three remaining Councillors to this Councillor Troso, seconded by Councillor Lewis. Just need a minute to pull that up. Point me, I’d like to thank Councillor Pribble with drawing his name.

[2:18:26] Okay, we’ll open that for voting now. Closing the vote, the motion is passed 15 to zero. Okay, colleagues, it’s 631.

[2:19:00] At this point, I think it’s appropriate to take a break. So there’s some food available in the Councillor’s area beside. I’m gonna make this a 30-minute break. We’ll return at seven, so everybody has time to eat and reflect on any of the blank spots in the committee selection appointments, so they can think about what they’d like to jump in and sign up for. And so I look for a motion for a recess until I’ll say seven o’clock. Councillor Frank, seconded by Councillor Hopkins. We’ll just do this by hand.

[2:19:32] All those in favor? That motion is passed. Okay, I’m just gonna call the meeting back to order.

[2:50:05] We’re gonna backtrack a couple of matters now. 4.31, which is consideration of appointment to the Kettle Creek Conservation Authority. We don’t have a council member for this. It requires three. I’m gonna start by looking to see if there’s anyone willing to serve on this Conservation Authority. But could you remind people what the, maybe Anna could do with the boundaries between these different conservation authorities in which watershed they each do?

[2:50:38] Yes, we have people who have served on them before, I think. Oh Elizabeth, you were on this one, right? Yes, Kettle Creek is lovely. You get to meet representatives from the other neighboring municipalities. It services the south end of the city. The property that they have as a Conservation Authority with the Kirk Cousins one out past Regina Mundy. That’s the property that most would be familiar with.

[2:51:14] They are still meeting virtually and they also have a new property coming online in the new year out near St. Thomas, which is exciting. It’s a small well-run institution and they have a couple campgrounds that they operate as well. So my next question is it used to be that you needed to be a resident of the area, but they’ve changed that. So that’s no longer a requirement if I understand that. But my other question is, now there are three members. So we can’t automatically say what we did ‘cause we have four members on upper times, but we could, if we needed to ask for permission to appoint a non-counsel member to that.

[2:51:58] And I’m wondering, I don’t wanna do a motion, it might be premature, but at some point, we might wanna consider asking the province for permission to do that. And you know, I think it’s reasonable that counselors are stretched. Yes, and in fact, Councillor Hopkins and I talked about that very matter earlier today, and I said my intention was to see who might want to serve before we go down a route of seeking alternate permissions. And I think Councillor Hopkins can provide some more detail on some of the background that she’s been done on what we would need to do if we wanted to get permission to appoint residents to these.

[2:52:31] But first and foremost, I wanna make sure we give any council member an opportunity to serve should they want to serve on this conservation authority. Okay, maybe I’ll let you speak then, Councillor Hopkins, based on what Councillor Trossa was talking about. Thank you, Mr. Chair. And thank you, Councillor, for starting the conversation because we do have an opportunity here, getting back to the province does mandate that CAs have 70% Councillor representation.

[2:53:11] But if we wanna change that and ask for public appointments to the two, I’ll speak to the Kettle Creek and the Lower Thames Conservation Authority, both together, we can’t apply to the provincial government to allow us to seek public applications to attend. And the reasons, I’ll speak to the reasons why, obviously, we do not have Councillor representation, no one has stepped forward, is a good reason number one. But the second reason, I think, again, there’s value in citizen representation on our boards and committees, and this will give the public an opportunity to apply.

[2:53:54] And there will be a process, applications would have to go out. I do have a motion prepared, I can read it, it is quite lengthy, but I think it’s important that the public can also hear, since we may be reaching out to the public for appointments. So, I’d like to present the motion, I don’t know if I need a seconder, but… Well, you can present the motion first, you’ve got seconders even before people hear it, ‘cause I think I agree with the concept, but go ahead and read the motion so everybody can hear it first.

[2:54:27] Thank you. That the following actions be taken with respect to appointments to the Kettle Creek Conservation Authority, as well as the Lower Thames Valley Conservation Authority. A, pursuant to subsection 14, bracket 1.2, of the Conservation Authority Act, the Civic Administration be directed to make application to the Minister of Environment, Conservation and Parks, MECP. Foreign Minister’s exception in order to appoint individuals other than members of municipal council to the named Kettle Creek and Lower Thames Conservation Authority, for the following reasons, I stated my reasons at the beginning.

[2:55:14] B, subject to the approval of the minister requested in part A above the Civic Administration, B, directed to advertise in the usual manner, including the city’s social media channels for applications from members of the public for appointment and C. The application be included on a future agenda of the SPBC committee for consideration and recommendation of appointment. Would you like a date associated with that too, or we used a date before when we were talking about public appointments to the other committee so we could aim for the same similar timeline?

[2:56:02] That would make sense as well. But, oh, you know what, actually we would, it would be driven by the province for giving us permission obviously. Exactly, yeah, so I would say that doesn’t make sense. Sorry. Okay, so what we’ll do is there’s a willing seconder for that and Councillor Hillier. So what we’ll do is we’re gonna load that motion into eScribe so everyone can see it, but we’re gonna have some discussion on it, so. Thank you, thank you to my council colleague for the motion on the floor.

[2:56:40] I really do appreciate the thoughtfulness, excuse me, that you put into the motion as well as to the previous motion for upper tems. I do have a concern though, and I just want it to be considered in debate, and that is that with what’s going on right now with conservation authorities, could we be sending a message in a way about conservation authorities and our feelings or thoughts on conservation authorities by asking for citizen members instead of council members.

[2:57:14] And I just wanna make sure that that isn’t perceived in any way to do with the importance or our thoughts on the important work that they do. So I’m just trying to find a way to balance that to ensure that it’s not right into in any other way other than the intention to have it as a citizen representative, thank you. Further speakers, the motion is now available. Councilor Hopkins skipped over just a couple of the reasons, but I think it’s just important to have those read out as per the motion.

[2:58:05] So for the following reasons, those reasons and make sure you’re okay with it are current members of the municipal council are unable to fill the positions and two, council on the city of London supports and recognizes the importance of citizen involvement in these important committees. So I think that there’s, I just wanted to bring that up ‘cause it’s related to the comments that we’re being made and the discussion we’re having. And it’s also important for the public to be able to know some of the reasons out there. Through the chair, it is also a requirement of what we would need to submit to the minister is to clarify the reasons for the request.

[2:58:49] So I would ask for your indulgence in making sure that we’ve captured those adequately. A good way of saying please look very carefully at the motion. If there are no other speakers on the list, I still want you to just take some careful consideration and thought to either having a look at that or adjusting it. Did you have a comment, Councilor Trossop? Yes, and we can amend that motion before the council meeting and maybe somebody will step forward but I should stop talking. Oh, of course, if someone were to come forward, council member or anybody who said they wanted to serve like before the council meeting, we certainly can make an adjustment there.

[2:59:29] And we can also make some adjustments or amendments to the content of the motion based on any feedback we get between now and the council meeting. Councilor Frank. And I think to Councilor Robbins point, it would be really lovely if there are other councillors who do wanna sit, especially on Kettle Creek where we have three, is it three spots? Yeah, three. If we had at least one councillor sitting and then tendered like two to community appointment. But if we don’t have any people really interested, then I know there’s lots of community members who are excited about this, so.

[3:00:05] Any further discussion on these? So we’re pretty comfortable with the wording of the motion. It’s been moved and seconded. If the mover and seconder are, yes, go ahead. I’ll do actually now have one follow up question. If we are not approved by the province, we’ll then just come back to us and then we will. Cool, thank you. Yes, that’ll be the arm twisting, stare down meeting that we all do to try to, or apparently that provide certain types of dinner meeting to get people on the committees. But this would be a request.

[3:00:40] And then based on the answer to that request, I think the next steps would certainly flow from that. If there’s no other discussion, we will open this motion for voting, which will impact both of our 4.3, 1 and 4.3, two appointments to those conservation authorities. Closing the vote, the motion is passed, 15 to zero.

[3:01:47] Okay, now we’ll jump to, so the first matter is the first report of the striking committee and this is a report for receipt. It’s basically the striking committee advising us. Sorry for that.

[3:02:51] So just, there’s the striking committee report and a memo that they’ve submitted to us. We will make, we will just look for a motion to receive that correspondence from the striking committee. We’re not making any decisions at this point on the striking committee’s recommendations or just receiving their documentation. Councilor Trossau and Councilor Lewis moved and seconded. Any discussion on, no, okay, we’ll open that for voting. Closing the vote, the motion is passed, 15 to zero.

[3:04:08] Consideration of appointment to the audit committee requires one member of council with a designation of a chartered accountant. There was one name on the list with a recommendation from the striking committee. Anybody like to move that name forward? Councilor Hopkins, seconded by Councilor Lewis. Any discussion, okay, we’ll open that for voting. Closing the vote, the motion is passed, 15 to zero.

[3:05:16] Next item, 4.36 consideration of appointment to the committee of adjustment. There requires five members of the committee. I would also point colleagues to, there’s a number of these that have added agenda submissions all the way through all of the citizen appointments. So you’ll have to look at your added agenda to make sure that you’ve got all of the names that we’ll be talking about considering. So this needs five members. There are eight names on the list. Again, we don’t have to go with the striking committee’s recommendations.

[3:05:53] It’s there as a guide for us, based on the work that they’ve done. And we could proceed by doing it the same way we did with municipal councilors. And I’ve had the request for us to consider pretty much all of the names, which I know Councilor Hillier which is going to say. So what we’ll do is we’ll put all of the names that are considered there on the list and we will vote as we did before. So in this situation, there are five members required, which means you would have five members that you can select of the eight in a vote. There will be different amounts for other appointments depending on the size of those committees.

[3:06:29] So we could put all eight down and we can go through the selection process. Again, it’s the same as we did before. This is not an election. So the results of that selection process, we still need to pass a motion to make the actual appointment afterwards. This is simply to help us see what council’s preferences are for that type of appointment. Okay, so with that, we can have a process where we put all of the names on. I don’t know if colleagues want to provide any thoughts or comments they want now. I know if someone asked me, “Can you share any sort of thoughts or advice?” Just like people debated and made their case for appointment.

[3:07:08] You can say stuff about the applications as well, knowing that there are some with very, very many people. So I would hopefully keep your comments brief and concise if you have thoughts on these appointments. Okay, so I’ll look for, I think what we’ll do is, we’ll just say we’re considering everybody, but we’ll look for thoughts on those applications at this time. Would anybody like to speak to these ones before we do the selection process? That’s a true sign?

[3:07:44] Yeah, I just wanna say how important this committee is. This is an area that we’ve delegated to a citizens panel and it doesn’t come to the, and I know Councillor Lewis was on the committee. You might wanna speak to your experience on that, I hope you do, but this is very serious. When you’re sitting on the committee of adjustments, you are acting as a tribunal. You’re acting in a sense, you’re acting as an administrative law judge, and in a sense, you’re acting in a quasi-judicial capacity.

[3:08:27] And I think it’s really important for people who are put in this position of trust with the public, even if they’re not lawyers and even if they’re not judges, to understand the gravity. And sometimes somebody wants to put a fence, just a few feet from where would otherwise be. But these are important rights that property owners have, and these are important rights that adjacent property owners and the neighborhood have. And I just feel very strongly that it’s very important for the people who are doing this to have some appreciation of what it means to be a quasi-judicial officer in a hearing capacity.

[3:09:12] And this just isn’t sort of, I’ll leave it there. Councillor Lewis, thank you Mayor Morgan, and thank you Councillor Trussow for pointing out, I did serve four years on this committee prior to my election in 2018. And Councillor Trussow is absolutely right. This is a very important committee. It is a quasi-judicial body that is making decisions. It’s basically a smaller version of the planning committee in that it is making decisions around land use.

[3:09:51] Yes, it is often things like how close to a property line, the pool equipment is going to be allowed, or where a fence is located, believe me in my four years, I learned so much about the extra barriers that side yard and front yards can be on a corner lot. And where we define the front and side yards. So, but it has an impact on the neighbors, absolutely. It has an impact on the character of the neighborhood. This committee used to be both handling minor variances and property standards appeals.

[3:10:24] We now have two separate committees that do that. So the committee of adjustment is dealing with the minor variance applications that come forward, but very important how high somebody maybe can build their garage if they’re seeking an exemption from the heights, those kinds of things. So, this does have an important impact. I will say that I have served on that committee in the past with both John Fife Miller and Daniela Schmidt in the term that I was on the committee. They were both members of that committee too.

[3:10:58] And that sort of continuity and knowledge that they bring certainly would be of value. I would also say that obviously, Cheryl Miller, a former city counselor, understands the role of that committee very well. And Mr. Polehill, Steve Polehill, he’s on his second term on that committee, although he served a term and then did not serve and then served a term again. So there’s some experience there too. It’s always good to have new people, but I think it’s also important that this committee have some members with some experience dealing with this. I certainly had the privilege of serving with former board of control member Gina Barber when she was a citizen appointee to this committee.

[3:11:39] And having her experience was really invaluable when I was on that committee learning from her. So, just share those thoughts and hope that’s helpful for people for their decision-making. Councillor Hopkins. Yes, thank you, Mr. Chair. I do have a question to ask. And it is about our code of conduct. Or is the Committee of Adjustments regulated by the code of contact in any way? I’m gonna get an official answer on that.

[3:12:12] And I think Mr. Card is probably the best since he oversees the area. Sir, Ms. Worship, is the Committee of Adjustment subject to the code of conduct? And there are differing opinions on that. I believe that in some quarters, yes. In my opinion, the answer is no.

[3:12:47] But they are subject to other rules. There are rules in a regulation under the Planning Act. There are rules in the In Section 45 of the Planning Act that apply to their procedures. They are required under provincial statutes such as the statutory powers procedure act. This is what Councillor Troso was getting at. They are required to make impartial decisions and they can’t be biased and that sort of thing. So there are mechanisms that will deal with contraventions of those requirements. The code of conduct is not something that I think would generally be applicable to that environment.

[3:13:26] However, if individuals are contravening the code of conduct in their relationship with those who are affected by it, for example, members of staff, then that could be subject to a complaint. Thank you. Thank you, Councillor Ferrera. So I just would like to add, like this is a front facing committee to the public. So the first, the interaction with the public reflects on the city and reflects on council.

[3:14:00] So we need to ensure that the people that we appoint to this committee are people that realize that and recognize that and respect the public because it does reflect on us. That’s a ramen. Thank you to my council colleague for making that point. I will also add as a front facing committee, all of these committees I actually consider in some way front facing and the work they do extremely important. I think it’s really important that we also consider that the striking committee made recommendations to help to broaden and diversify our committees.

[3:14:38] And I think it’s really important that we consider that as we make our choices this evening. Thank you. Okay, any other speakers? Okay, so remember this is not an election. It’s a selection process. There are, once we’ve determined the top five candidates, there will be the opportunity to make a motion to a point. The candidates selected through this process are Mohammed, Mohammed Al-Hadari, Gerald Miller, Steve Bullhill, Daniela Schmidt, and John Fife Miller.

[3:16:31] I look for a motion to a point, those individuals, Councillor Hillier, seconded by Councillor Cuddy, any discussion? Councillor Trostel. Yeah, I just want to flag that I am going to be voting no on this. ‘Cause I think it rises to that level. Yep, you have a right to vote, whatever way you want on all of these motions, for sure, everybody does. Any other discussion? Let’s open that for voting.

[3:17:44] Closing the vote, the motion is passed 12 to three. Okay, thank you. The next is a 4.37 consideration of appointment to the committee of revision, court of revision. It requires three members. There are two members and then one added. So there are three candidates there. Only two were considered by the striking committee because obviously the striking committee couldn’t consider any of the added ones that came in later. So you have that information before you. I’d look to see if there’s someone willing to move all three.

[3:18:19] Councillor Hillier, you are. Councillor Hopkins, you’re willing to second. Any discussion on this? Seeing none, we’ll open this for voting two. Closing the vote, the motion is passed 15 to zero.

[3:19:04] Okay, next we have 4.38 consideration of appointment to the Kevin Gardner Market Corporation Board of Directors. It requires seven members. There are a large number of names before us. We’ll have all of them up for consideration. You will get to vote for up to seven members. And this is where at the earlier point of the meeting, I said, very helpful. There are a large number of names. Do you really try to select the seven people? I hope you’ve come with that prepared. It does make the process go faster.

[3:19:40] I’ll give you an example. For a re-selected one, there could be multiple ties with large number of candidates and 15 voters. So do your best to try to choose up to seven and we can proceed. Would anybody like to speak though before we proceed with the selection process? Councillor Cutty. Thank you, Your Worship. I’d like to speak on behalf of two candidates, John Fife Miller and Tyrell De Langley. First, John is an active member of board 13. As we know, he was a Councillor for a period of time.

[3:20:17] But more importantly, and to the point of the market, John is an active member of the community in the market. Spending a lot of time there, working with members, working with vendors. And I can’t think of a better person to represent the market than someone like John Fife Miller. Tyrell is a retired veterinarian. Known him for many years. He was a neighbor of mine when I lived on Talbot Street. Tyrell is again very active in the market.

[3:20:53] Knows many of the vendors. And again, another very, very good representative for our community for the market. Thank you very much. Go ahead, Councillor Ferra. I just want to speak on behalf of Gary Brown. He knows every single vendor in the market. He, you can’t walk through the market with him and not have people stop him. He’ll take like 40 minutes just to get from one end to the other. He’s been, he goes there every day and he’s a big supporter of the market.

[3:21:26] And he knows the entire area very well. So, so that I just wanted to point that out. That’s our trust out. I just want to concur with what was just said. But I also, I also want to say that Donna Gasky, somebody who is very well known to a lot of us for being very active in community affairs, other smaller markets activities.

[3:22:00] And yeah, I’m less concerned with the striking committee here because I think we really need to maybe reach out a little bit. And yeah, yeah, I was glad to see that there were some other names. The other person who I want to speak for, ‘cause I met him during the campaign and he was unsuccessful. But I was very impressed with having me during the campaign. And I just, those are three people I’d want to support.

[3:22:39] Thank you, any other speakers? Okay, then we’re going to open this selection process. Remember, you can choose up to seven. The candidates that received the most votes are Peral de Langley, Flaudio de Vincenzo, Justin Diaz, Ziba Hashmi, Mike Marsman, Donna Spakowski, and John Fife Miller.

[3:25:08] ‘Cause there’s someone willing to move that slate of candidates. Councillor Cuddy, Councillor Raman, any discussion? We’ll open that for voting when it’s ready. Take us just a minute to put that many names in. The Councillors request I’ll indicate yes for Councillor Layman closing the vote.

[3:26:48] The motion is passed 14 to one. The next matter is consideration of appointment to Elden House. It requires nine members, nine individuals. No, there are eight individuals and letter from the chair of Elden House. So look for colleagues if you’d like to move forward with pointing the eight individuals or some other scenario.

[3:27:27] Councillor Hiller, why don’t you use the mic? I will move forward to a point the eight that have applied. Is there a seconder for that? Councillor Hopkins, yes. Okay, discussion on that? Councillor Palosa. Thank you, Mr. Mayor. Seeing as there’s eight wonderful people willing to serve in this capacity though an opportunity for when additional member will the clerk automatically repost a job opening for one or how will this potential vacancy be filled? Thank you through the chair.

[3:28:04] We will go back to the public and solicit additional applications for any of those positions that remain vacant after this process. But that will be after Council next week. Oh, sorry. Councillor Van Meerbergen. Yeah, thank you, Mayor. If possible, I’d like to nominate an individual who has been in touch with the clerk’s office agreeing to have his name stand for this position.

[3:28:40] His name is Bruce Duncan. And I’m wondering if I’d like to nominate him from the floor. I believe there’s a seconder. I’m just gonna have the clerk confirm that she received the email from this individual. I just wanna. Thank you through the chair.

[3:29:13] I can confirm that I have received some correspondence late this afternoon from the individual consenting to having their name put forward. Councillor Pribble. I just wanna add that if it is a legitimate motion, I would like to second it. Yes, it is a legitimate motion. However, none of us have seen the email. So I think it would be an amendment to the motion that Councillor Hillier has made ‘cause I don’t think he’s willing to just have it added. I’d like to read it first.

[3:29:45] So you can move it as an amendment, Councillor Van Meerbergen to Councillor Hillier’s motion. I don’t know if the individual consented to having the email shared publicly or not, but if the two individuals who are moving and seconding know this person, perhaps they could provide some more context on the individual ‘cause I think I could see people looking and saying, we don’t have an application to draw for them and we don’t have the email and we don’t have any other information. So they’re probably looking for that. Well, as the clerk has pointed out, if I may, Mayor, this individual was in touch with the clerk’s office, put it in writing that he was interested in joining this board of directors.

[3:30:36] He has a lot of experience with architectural history, has a fine business mind and would make a fine addition to this board of directors, which currently is short by one. So I think it’s a nice fit for all. Can support it in terms of the architectural experience and as well as being very much involved in our community. I’m a worldist person, absolutely, I would second it. I’m gonna hand the chair over to Councillor Ploza and I’d like to speak on this matter.

[3:31:13] Thank you, I have the chair and I recognize Mayor Morgan. Colleagues, this has come up in the past and what I wanna suggest to you is that we have an advantage of time here between this committee and council and should we want to consider an additional name, an alternate motion to the one being proposed here would be to invite this individual who is the only other person who’s expressed interest in this to submit an application to us so that it can be shared with us in time for our council decision and then colleagues would be able to add that name to the slate at the time, but we could direct the clerk to go and say, if you truly are interested, please submit the application and the details that everyone else did, we can review it and we can consider it at the time for council.

[3:31:59] My preference would be not to add the name but to do that instead and then move forward with the eight individuals, we can read the application, we can add that ninth name at municipal council before we make a final decision. So that’s my advice to my colleagues who are moving the motion. Thank you, I return the chair to Mayor Morgan. Okay, maybe I can go to Councilor Van Merberg and on the comments that I just made to see if you’d like to proceed with your amendment or if you’d like to go a different direction. No, I think it’s reasonable.

[3:32:35] He heard about this obviously later in the process. So I don’t think it would be a problem at all for him to submit an application prior to council and we’ll go from there. So here’s the advice from the clerk to proceed that way.

[3:33:08] We would need you to withdraw your amendment. We will pass Councillor Hillier’s motion for the eight and then I will look to you to move a motion to direct the clerk to invite the individual you named to submit an application to us before municipal council and we will review it before we make a decision. That’s fine, so I’ll withdraw the motion. Okay, we’re back to Councillor Hillier’s motion. Does anybody want to speak to that? It’s the motion to move the eight individuals. No, okay, so let’s move forward with the appointment of the consideration of the appointment of these eight individuals and we’ll open that for voting.

[3:34:11] Opposing the vote, the motion’s passed 15 to zero. And now I’d look to you, Councillor Van Merberg and if you’re interested in moving that motion to direct the clerk to invite Mr. Duncan to submit an application in time for municipal council’s consideration when we make the final decision on these appointments. Yes, I will move that motion that we direct the clerk’s office to invite him to apply. Seconder for that, I’ll go to Councillor Perbal who was the original seconder.

[3:34:44] Any discussion or questions on that? All right, we’ll open that as soon as the motion is completed being drafted. I’m going to read the motion, make sure the mover and seconder okay with it.

[3:35:48] That the city clerk be directed to contact Bruce Duncan and invite Mr. Duncan to submit an application for consideration of appointment to the Eldenhouse Board of Directors, yet being noted that Mr. Duncan had contacted the clerk’s office after the submission deadline for the SPPC agenda. That’s fine. Everybody’s okay with that? No further discussion? Okay, we’ll open that motion for voting. Opposing the vote, the motion is passed 15 to zero.

[3:36:34] The next motion is consideration of appointment to the London Police Services Board. It requires one member and there are a good number of members or applications on the list. I will look to any colleagues who want to make any comments before we open a selection process for the entire list of applications before us. Then we’re going to open the selection process. Opposing the vote, the candidate with the most votes for the selection process.

[3:37:52] Okay, I look for someone who wants to move a motion to a point, Susan Toth, Councillor Ramen, seconded by Councillor Trossau, any discussion? We’ll open that for voting when it’s ready. Opposing the vote, the motion is passed 14 to one.

[3:38:38] The next item is consideration of appointment to the London Public Library requires seven members. I believe this one has the most of any all the way down to item AE. So we will put all of those individuals, put all of those individuals on a list and I’ll look to see if anybody would like to speak the appointments to the London Public Library Board before we proceed with the selection process. Councillor Cuddy.

[3:39:16] Worship, I’d like to speak on behalf of Brian Gibson. As well, I’ve known for many years, the young man who’s very invested in the library and the library system. He’s been chair for the past year or two years. And as the new council member, along with Councillor Trossau that I would advocate strongly for Brian Gibson, thank you. The speakers, Councillor Trossau.

[3:39:52] I spent a lot of time with this list and I’ve spent a lot of time going through the resumes. And this is something that I also believe I know a bit about and there were certain things that I was looking for in an application for the library board. And I would have liked to have seen more people that had some library service in their resume. There was really only one person and I maybe won’t correct me, but I think Ken Boldwin, who I’m recommending, was the only person in the packet, he was a school librarian recently retired.

[3:40:32] I ranked these based on whether I thought there was something in the application that spoke not just to library service ‘cause that was rare, but related items like education, literacy work, work in the community around working in settlement issues and a superior knowledge of the different social service agencies in the community.

[3:41:06] On the question of knowledge about social service agencies in the community, the person who stood out, the person who stood out for me, the most is Michael Herbert, who I served with Michael Herbert, who works at TD Trust. I briefly had a relationship with him, not a financial relationship with him, but I don’t anymore, he gave me some advice, but he works for TD Trust and he was a member of the London Housing Advisory Committee when I was the chair back in 2009 and I was just so impressed with him.

[3:41:54] Michael is on the selection sort of vetting committee with the United Way and he is somebody who is very, very, very well, very well versed in who the different agencies are. There were a number, I’m not gonna go through every one of these, by the way, I’ll spare you that, because in quite a few situations, I felt that it was a weak application that bore no relationship to any of those in DCA that I was looking for.

[3:42:29] I think I’ve mentioned too. I felt that Summer Burton had a strong application and I thought that April Voff had a strong application too and one of the other things I’m looking for is some experience with a wide cultural and music art, cultural activities, which I think is very closely aligned with the library and I would note that Ken Boldwin satisfies that, but maybe somebody else wants to speak to this as well, but April Voff was actually the executive director of us in Foni, some Foni of London.

[3:43:06] At a time when we do not have an orchestra, I would like to just sort of give these considerations a little more. That leaves me with the last one and I think there is one application in here that stands above the rest in terms of the care that Mandy Penny took in terms of putting together her application, the background that she has, not only in education, but in student services. She worked as the student services counselor at Huron, she’s recently left that, she’s taken on a position at the strangely enough the University of Alberta at Edmonton, although she remains resident, that’s a distance job.

[3:43:52] She remains resident in London and I think that when you look at Mandy Penny’s resume, it floats to the top in terms of what she’s put down. I very much want to serve on this board with Mandy Penny. I think I’ve mentioned some of the other ones. I think the only other person I want to mention and yeah, I think it is important to have some continuity and I want to note that Quentin Lang was the board chair back in the 90s when the London Public Library went through a lot of its current growth.

[3:44:28] So I would prefer to see Quentin Lang if we want to have that kind of former board chair level of continuity. I think there are other names on here who I felt just from my knowledge of them in the community would be good, Sharon Desserud. And I’m sorry if I missed anybody. I’m sorry if I missed anybody, but I did spend a lot of time, I did spend a lot of time. That’s her privilege.

[3:45:03] I’d like to add and talk about two individuals that had a chance to meet on various occasions. As you probably most of you know, downtown library has a rotary reading garden. I’m a very, excuse me, I’m a very active member of the downtown rotary club. And with Brian Gibson and Scott Andrew Collier, we talk about a lot of initiatives in terms of revamping the garden, revamping the other activities of the library and their vision and kind of the big picture vision and future.

[3:45:36] I was very much impressed that the way they are steering it and there are certain in terms of the marketing promoting both of them, our library is an exemplary. I would like to add that to those two gentlemen. Go to Councilor Cuddy. Thank you, Your Worship. And I was remiss not to mention and thank you Councilor Pribble, not to mention Scott Andrew Collier and as he mentioned, Brian Gibson for the work they’ve done in the garden, which is quite exceptional.

[3:46:15] I’d also like to mention advocate for Beth Allison, who I have never met, but I’ve spoken on the phone with twice after reading a resume and a circumstance that would have it. Beth is a native of Strathroid, as am I, and her father served as mayor of Strathroid for many years back in the 1970s. Some of you weren’t alive then, but I certainly was. And her father was an exceptional mayor of Strathroid and a fine merchant in Strathroid and Beth’s family is quite a landmark in the Strathroid area.

[3:46:54] And after a discussion with Beth, as I said, several discussions and with her background, if you’ve had a chance to look at a resume, she has a great extensive education and academic background. I think she’d be a fine compliment to the library board. Thank you very much. Councilor Raman. Thank you for the opportunity to speak and thank you to my colleagues for sharing information and their reflections on the candidates. I’d like to just reflect on and put forward. We are looking for some continuity as well.

[3:47:30] And when I was looking at the applicants, one of the individuals I considered because of the continuity piece, but also because of their involvement in the community was Jeremy McCall. And what I’d like to speak to is his involvement with the dad’s club and founding membership and his continued work with dad’s club. He lives and breathes children and parenting. And with that being such a large focus of the work of the library as well, I do think that he would be a benefit there.

[3:48:05] Thanks. Any other speakers? Councilor Palosa. Thank you, Mr. Mayor, as an outgoing board member of the London Public Library, just for committee’s consideration and your knowledge, the outgoing members who have reapplied to serve are Brian Gibson, who’s currently the board chair, Jeremy McCall and Scott Andrew Collier. The board has also had Chelsea Smith, who was our legal help on the board, who will be taking a vacancy.

[3:48:45] The upcoming challenge in the London Public Library Board is going to include some labor negotiations, rebranding and looking at the needs of the communities as the library’s not just books. So for me, they have librarians. It’s realizing we have such a digital collection and the library serve an essential piece in our communities of a welcoming place that’s accessible for all newcomers, so much programming after school help and a community resource in a center as well. So just as you made your considerations, just that diversity and inclusion piece is a large piece of a safe place for everyone to join us as we join in community.

[3:49:28] Any other speakers? That’s for Lewis. Thank you, Your Worship and through you two colleagues. First of all, I would just echo what Council Raman said about Mr. McCall and the work he’s done with Dad Club London and the involvement of youth and around youth programming in our libraries has really been remarkable. And I could say the same thing. I would agree with Councilor Trussow. I thought Ken Baldwin’s resume was excellent. I thought that there was some real value there. I do want to draw attention as well to the name Ryan O’Hagan.

[3:50:06] Ryan is a member of the LGBTQ+ community here in our city and I think that he would be a voice of diversity on this board. The thing with this board is there’s a lot of excellent candidates. And I think it speaks to how much people value what they get from our public library system. They enjoy it, they use it, and there are a great number of people who want to give back. So I also have had a passing association with Sharon Desserud, with Scott Andrew Collier.

[3:50:40] I know Zach Rahim. I know his experience with digital literacy. There are a great number of people on this board who would bring a number of good things. So I want to encourage colleagues as we make our decisions to keep in mind what Councillor Rahman said a little bit earlier in the process. Let’s give some thought to some diversity in these selections as well. Because I think there’s a number of diverse voices here and of all the places in our city where people turn to service.

[3:51:12] I think the library is one of the most diverse when you go into any branch and you see who’s using it. It’s a truly diverse place and it deserves that special attention. Not that we shouldn’t consider diversity and everything that we’re doing, but I think in this one in particular, we’ve got a long list of very diverse candidates with a very wide variety of skill sets that could really benefit this. So I’ve mentioned a couple names myself that I’ll be supporting, but I think that there are many, many good choices here. Other comments? We will open this for voting.

[3:51:49] Take your time. There’s a lot of names on the list. So if you need a lot of time in this, we won’t put a lot of pressure. This is a lot to consider on this one, for sure. The vote is closed.

[3:55:27] And in the first round, there is a selection to share with you. The top candidates from that round of selection are Brian Gibson, Jeremy McCall, Gott and you Andrew Collier, Collier, Brian O’Hagan, Ziba Hashmi, Ken Baldwin, and Zach Raheem. Okay, is there someone willing to move the motion for that slate, Councillor Hillier, seconder, Councillor Cuddy?

[3:56:51] It’ll take a moment to type all of those names and so the clerk’s just gonna need a few moments to get them all in. Okay, I think that should be populated now.

[3:57:55] So is there any discussion on the list that’s before us? The ramen. Thank you. I know it’s difficult in a process like the one that we just went through where we’re putting our names forward and then we’re seeing how it all shakes out in terms of the names that end up coming forward. However, I will say that I think we have an opportunity to look at the list that has come forward and think about whether or not it reflects the gender diversity of what we want this committee to be.

[3:58:45] And so I’m putting this out there for thought that we consider if there’s any opportunity to reconsider the list based on that factor. Thank you. Further speakers, Councillor Frank.

[3:59:23] For a process question. So if we approve this list between now and council, I got council, we could change it. Or if we vote it down now, we could change it right now. Let me give you the options. You can vote it down, in which case we still need appointments to the library board. You could accept it, you could make amendments to council ‘cause any motion that goes to council could be amended as long as it’s not contrary. And I would let the clerk give me some advice on that. You can also amend this list right now.

[3:59:56] If you, it’s a motion of council, any motion of council, our committee can be amended and changed. We use the section process and council has decided to use that section process to put a motion on the table. And that motion can be amended. So there’s a range of options available to us. So I hope that answers your question. So if committee recommended a list in this way, we would need to vote it down at council and then put a whole new list on.

[4:00:38] You wouldn’t amend it at council ‘cause I would likely deem a contrary based on advice that I’m getting now. So we could amend it now though, ‘cause I want to echo Councillor ramen’s point that I do. I would like to see a bit more gender diversity on this board and if we are able to amend it, then I would like to do that now. Well, we could do more speakers now or you can make an amendment at any time. So you can make an amendment now. If you have a suggestion or we can see if others want to speak to.

[4:01:12] Councillor ramen would like to speak again, but I’m not gonna stop you from making an amendment right now if you want to. Go ahead. Thank you. What I’m gonna say is that this is actually the work of all of us and not just the women here. So I’m gonna leave that open for the amendment to come from anyone else. Thank you. Councillor Troso.

[4:01:55] I’m going to reiterate my strong support from Andy Penny and there are other women on here who I would support over others on the list. And I understand the political dynamic here and I see what’s, I see how this has turned out. But I think we are sending a very bad message. Yes, yes, yes, yes, yes, Sean, you’re right about Ryan, but also about Mandy. Mandy’s the person who submitted an application. Self-identifying herself as a member of the queer community and she had to resubmit her application because our information technology system felt that was an inappropriate word to use.

[4:02:40] This board needs Mandy Penny. And as someone who’s gonna be serving on this board, I want to appeal to all of you to make that change and whether it’s Brian Gibson or Jeremy McCall or Scott Collier. Did there any exact, I mean, there are any number of ways of doing this. But I think that if we do not have Mandy Penny, who by the way applied for the last two times, this is the third time she has applied.

[4:03:17] Both times we had vacancies in the last term. Mandy applied, she had support on council and I think at this point I’m just repeating myself, so I’m gonna turn to my glove. But I need to be as a member, as someone who I hope will be on this board to the council, I need to be working with Mandy Penny. Councillor Palosa. Thank you.

[4:03:53] Certainly some of the people on the list I know, some I don’t. I don’t know how they identify. I don’t know their color. I appreciate what we’re trying to get to. I will also say it’s a decision of council and we don’t always get to pick who we get to work with on our agency boards and commissions when we as Councillors step up to serve. All of us for various reasons have made the selections we’ve made. I’m assuming we read the applications ourselves. If we’re trying to get to a consensus of a higher level of support amongst the candidate selected, perhaps there’s a way to do, don’t want to say ranked balloting per se of them, but elimination that they have to hit a certain percentage of support.

[4:04:30] I know it takes longer, but if it really is the will of this committee to get to a higher level of consensus that a couple votes didn’t get you onto the board, that’d be a question for the clerk of his or a way that you would see to do this, not agonilizingly long, but still to try to find some middle ground consensus of how we used to do like run offs. Okay, I’m going to share two things with you based on what the clerk’s asked me there.

[4:05:14] We used the selection process we did because it’s a council policy that that’s the process we did. That is only to inform and give us information to pass a motion and table a motion which a councilor has done based on that. I hear a discussion and debate surrounding some dissatisfaction with the results of our selection process. And I think if colleagues want to look to the value of the selection process and but there are some concerns about the names, when you look at the results, and I’m providing this just for information, you can see how many votes each individual got.

[4:05:49] So you can see that the next highest ranking woman is Heather Jack with six votes. And then there are a number of women who are tied at five under that. Someone, a number of people got seven votes and the people with seven votes ended up getting in. So I don’t know if that helps with information if you want to look at the results and you want to see where there was some widespread support for other candidates that maybe didn’t make it. It was, we’re talking about one vote differences on the margins here for a number of them.

[4:06:26] And certainly it is fully within councils right to make a different recommendation than what our selection process produced. That’s, it’s only to inform our decision-making and there’s still information within that as well. I had Councilor Lewis next on the list and then I’ll add to you Councilor Trossa and then Councilor McAllister. Thank you, Your Worship. And through you, I respect what Councilor Raman raised and I was looking at the results on an individual by individual basis. I will share that Councilor Trossa and I will disagree on the candidate that he is championing but I am prepared to change my vote from Ken Baldwin to Heather Jack, which would alter their order and put Ms. Jack on the library board as another woman’s voice on that board.

[4:07:24] So through you, because we have a motion on the floor, I think that I would seek leave to amend the motion on the floor to replace Mr. Baldwin with Ms. Jack. So the only motion on the floor right now ‘cause no one has made an amendment yet, there has been talk of an amendment, is the motion to go with the results of the selection committee has been moved and seconded. Any member of Council can amend that motion in any way that they want.

[4:07:57] So if that’s what you’d like to do, you can do that. And then what we would do on that amendment is we would look for a seconder, we would have a debate on the amendment. The amendment was successful, the motion and the names on the list would change on the main motion. If it failed, another amendment could be pitched and we could continue on the process. So just so colleagues know that that is a way we can proceed and if that’s your intent, you could make that amendment. And that is my intent, I was just making sure that that was consistent with the clerk’s process.

[4:08:30] So I’ll need a seconder for that. Okay, the Councillor has the floor and has made an amendment and now has a seconder. So we’re going to have an amendment on the floor to replace, it was Mr. Baldwin with Ms. Jack. That’s the motion on the floor now as an amendment. Councillor Trostai, you can speak to the amendment. Information, it might be because I’m not using the system right, but could you read out the numbers for each candidate? Yes, I’m gonna use the letters so I don’t mispronounce anybody’s names.

[4:09:07] So if you’re working from your agenda, that’s probably easier. B, had three votes, D, had 11 votes. Oh no. That’s not helpful to you. D, D. Brian Gibson had 11 votes. Can you say the name? Okay, well, I apologize for anybody whose names I get wrong. I would add three. Brian Gibson had 11. Ziba Hashmi had seven.

[4:09:40] Heather Jack had six. Quentin Lang had four. Mandy Penny had five. Eimen Abu Shark had two. Beth Allison had five. Ken Baldwin had seven. Summer Burton had five. Scott Collier had nine. Sharon Desrude had five. Catherine Gilbert had one. Michael Herbert had two.

[4:10:16] Ferris Pusain had two. Threak Khan had one. Jeremy McCall had 11. Ryan O’Hagan had nine. Zach Rahim had seven. April Voth or Voth had three. Those were all the people who got votes. Everybody else did not get any votes from members of council. I hope that helps colleagues. Now, I will say there is a move and seconded amendment on the floor to make a change to the list. And I would prefer to keep the debate to that amendment as much as we possibly can.

[4:10:51] Councilor Trossa. Well, I mean, why Baldwin and not Rahim? I mean, the thing about it is Ken Baldwin’s the only person who’s presented evidence in the application, any background in library services and children’s library services at that. So I appreciate you’re moving a little bit, but I just think these numbers are just pretty close and I just think, yeah, what can? I had Councilor McAllister who was on the list and then I can add you back, Councilor Lewis.

[4:11:42] Thank you and through the chair to Councilor Raman and Councilor Frank’s comment about the gender diversity. I agree the library services serve vast community. I do think women deserve equal representation on this board and I would be willing to vote no if we leave it as is because I do believe we need those diverse voices, but we do have to recognize the gender diversity. And I did just also want to make one comment about with some of the names.

[4:12:19] I don’t know if it’s possible, but and I know in terms of gender identity, there might be some issues there, but I don’t know the gender of some of the individuals. I can confirm through the clerk that we don’t collect information on how one someone identifies. So that is not a piece of information that we have. And I would say from the names and applications, you also, it’s sometimes difficult to tell unless you know an individual.

[4:12:50] So it’s not information that we would have to share from that perspective. I will remind, though colleagues, there’s an amendment on the floor. If you want to go back and debate them a motion, you can. If you want to seek an alternate amendment, you can certainly vote down this amendment. There’s no end to how many amendments we can make if we move them and vote them down. But I want to trust why I want to kind of try to keep the debate tight on the current amendment on the floor because that allows us to focus, make this decision to move to the next one. Councillor Hopkins. Oh, sorry, Councillor Lewis was next on the list and then Councillor Hopkins. Thank you, Your Worship.

[4:13:24] And through you and, you know, respectfully not engaging across debates, but I will share because it was asked why, for me, there are one, two, three individuals with seven. The next closest individual was six, who also was somebody that I had ranked fairly highly. Ziba Hashemi does identify as a woman. I’m not going to take a vote away from a woman to give it to another woman.

[4:13:57] And the other two individuals with seven, I value other things that they bring to the table. I mentioned, for example, Zach Rahim’s digital literacy and the fact that he, as a younger voice at the table, may look at the library in terms of its future. So my decision on where my votes landed on the people who had seven versus six, that would be my choice to change my vote from Baldwin to Jack. Councillor Hopkins.

[4:14:37] Thank you and thanks to everyone’s comments. I know I’ll stick to the amendment that’s on the floor and I appreciate Councillor Lewis bringing it forward. I’m finding it a little bit more confusing as we continue the conversation. As much as I want to support it, thank you, Councillor Rahman and Councillor Frank for bringing this to our attention. The gender gap here, I would prefer, and maybe it’s a question through you to the clerk. If we not approve the amendment, not approve the recommendations, can we start all over again?

[4:15:23] Is there a way we’ve heard a number of comments here this evening, would that be, or a better way as opposed to picking things apart? And when I’m very conscientious about is, we’re talking about real people here as well and I do want to continue talking and saying names and being very sensitive to all these individuals that have put their names forward and I really want to get to that place where we can start over.

[4:15:55] I think we’ve heard loud and clear the importance of the equality on this library board. So through you, my question, can we start all over again? I have the clerk answered ‘cause it’s more of a process question. Thank you through the chair. There is an established council policy as to how these appointments are managed.

[4:16:29] Notwithstanding that, it is within the purview of this committee to put forward a motion to, for example, notwithstanding the council policy, re-initiate the selection process. I would recommend that if that’s the desire of the majority of the committee that we start with a shorter list and it’s certainly possible for that to be undertaken. I think I would also, I think, add and curking firm that the selection policy is based on council policy.

[4:17:06] So if you’re not withstanding the policy, you can basically essentially use any preferential selection tool to narrow this down. But I would say again, going back to the council policy only directs us to use a selection tool to help us take a shortcut to actually moving a motion. We have no obligation to move a motion that is in alignment with our selection process at the end of the day, correct? I’m gonna have difficulty supporting the amendment, even though I appreciate the will and the intent.

[4:17:53] I’m just very conscientious that it might not get us to the place where it would be a fair process. So my thanks to Councillor Deputy Mayor Lewis for bringing this forward, but I won’t be supporting it. I had Councillor Hopkins on my list and then I had Councillor Pribble. Just to add two things, I don’t know if you had a chance to read Michael Chicona, the CEO’s letter.

[4:18:29] And if he did, then I think that they would clarify parent vote. I think one thing is that we are trying to rectify it in terms of the certain representation, but on the other hand, we voted for these people. And I can’t imagine if I were one of these people who was voted, who earned the votes of us and now based on certain other criteria, gender or whatever it is, we are gonna say, sorry, you did not qualify. And I think that’s potentially in my eyes, discrimination as well, so that’s my point of view.

[4:19:07] But I think that the CEO’s letter and our vote should count. Okay, there’s a yes, there’s a CEO’s letter who else would like to speak on the speaker’s list. So I just wanna remind colleagues where we are. There is a main motion moved to approve the slate that was driven by the selection process. There is an amendment to that that is moved and seconded that we are currently having debate on to remove Ken Baldwin and add Heather Jack onto the current slate.

[4:19:47] After that amendment either passes or fails, we’re back to the main motion where further amendments could be made if deemed necessary. But we do have to still deal with the main motion. We can’t throw out the whole selection process until we’ve dealt with the main motion as well. So any other questions before we call a vote on the amendment? I’m gonna open the vote on the amendment. Opposing the vote, the motion is passed, nine to six.

[4:21:05] Okay, so that changes the main motion to have a different set of names on it. So the main motion now no longer has Ken Baldwin but does have Heather Jack. So it is a main motion to approve the slate with that change. So we’re back on debate on the main motion. Any speakers, that’s our Frank. I would like the opportunity to switch around some of my selections.

[4:21:38] So following Councillor Hopkins, I also won’t be supporting this. The speakers, then we’re gonna have a vote on this amended slate of candidates. Okay, so we’ll open that for voting and then the amended main motion.

[4:23:13] Opposing the vote, the motion is lost, seven to eight. You can find it on your screen. So the main motion is lost. So we’re not using the selection process. So we do have, we can still use the selection process but we’re not, we have not approved the proposed slate that came out of the selection process and the amendment. So this time looking for any motions to approve a slate of candidates here or alternate motions.

[4:23:50] Councillor Lewis, I will endeavor your worship to ask that we have a vote for all candidates who achieved five votes or greater in the previous round of voting and Councillors may select from those candidates. So notwithstanding the council policy, Councillor Lewis is suggesting that we take everyone who had at least five votes and open a new round of voting and I read it all of the totals so you can see that that will be more candidates than there are spaces that we would make a new selection process from everybody who met that, at least that five vote threshold.

[4:24:41] Is there a seconder for that approach? Councillor Stevenson, debate on using that approach. We’re talking, we’re not talking about the selection now or like the candidates we’re talking about, is this the process that colleagues would like to use to try to come to a resolution on this? So debate on that. If you don’t debate on that then let’s have a vote on Councillor Lewis’s proposal. As soon as I give the clerk time to word that up.

[4:26:58] Through the chair, this is the wording that I have come up with for Councillor Lewis’s motion that notwithstanding the council policy an additional selection process be undertaken whereby each candidate in the previous selection process who received five votes or more be included on a new selection ballot. And to be clear, this will not be a final election. We will still then after the selection process, move a motion and debate that particular motion to appoint people.

[4:27:31] So we’re voting on this motion that the clerk just read out on using this for our selection process. Opposing the vote, this motion is passed 13 to two.

[4:28:46] Okay, so what we’ve agreed to colleagues is a new selection process that includes only those candidates from the list who received five or more votes. You will still be able to choose up to seven candidates for this. I would encourage you, as you can tell, every vote counts to vote as many of your seven votes as you possibly can because that helps us determine the true preference of council. When you don’t, then you run into things where the true preferences are not expressed sometimes and we do section processes a different way. So please try to be clear in your preferences.

[4:29:21] And I’m gonna need, the clerk is gonna need just a few minutes to go through and populate the list of everybody who got over five. Okay, we’re prepared, but what we’re gonna do, I know a lot of people have written down the names, the clerks have checked, we double checked to make sure we got everybody over five.

[4:33:09] But just to make sure that everybody is an agreement about the names on the list, the clerk is gonna read them out before we ensure that that list is locked down and correct. Thank you through the chair. The slate includes Brian Gibson, Ziba Hashmi, Heather Jack, Mandy Henny, Beth Allison, Ken Baldwin, Summer Burton, Scott, Andrew Pollier, Sharon Desaroud, Jeremy McCall, Ryan O’Hagan and Zach Raheem.

[4:33:55] Okay, and both clerks have checked that. I went through the voting results. We were absolutely sure that that’s everybody over five. So everybody ready for the selection process then now. We’re gonna open this up, take your time. So after considering the reduced slate, there is not a majority.

[4:36:55] So the slate will move to a runoff selection process and the candidate with the least number of votes will be removed from the slate and slate and all of the other candidates will move forward. The candidate to be removed is Sharon Desaroud, excuse me. The candidate with the fewest number of votes to be removed is Summer Burton. I wanna make sure everybody understands what we’re doing ‘cause the votes were spread in a way that there was not a majority determined for a ranking of seven, the lower by our policy, which we’re still following for a process, even though we put it aside for the number of candidates, the lowest ranking candidate drops off.

[4:38:22] Everybody gets to vote again. There’s one fewer candidate on this list and it’s the person who got the least. Thus, there’s the opportunity for people to redistribute their votes and find a majority consensus. So that’s what we’re doing next, is we’re revoting with one last candidate. So everybody prepared to do that? We’re gonna open that now. Following the second round of the selection process, there is not a majority.

[4:40:41] So there will be an additional runoff selection process and the candidates with the fewest number, and it’s the same number, so they will both be removed from the next slate in accordance with the policy, will be Mandy Penny and Ken Baldwin. Yes, everybody ready for the next round of voting?

[4:41:25] Okay, it’s gonna open now. Following that round of selection, the following candidates have received the majority votes.

[4:42:52] Brian Gibson, Ziba, Hashmi, Heather, Jack, Beth, Allison, Scott, Andrew Collier, Sharon Desaroud, and Jeremy McCall. Okay, is someone willing to move that new slate for consideration?

[4:43:29] Councilor Raman, seconded by Councilor Lewis. Any discussion on this slate of appointments to the London Public Library Board? Vote on that slate, gets it entered. Okay, it’s ready for opening.

[4:45:08] Everybody’s good, no more debate. We’re, okay, Councilor Plaza. Just a comment, I believe through this process that we’ve also lost to anyone who identifies as part of the LGBTQ+ community. Okay, we’ll open this for voting. Closing the vote, the motion is passed, 12 to three.

[4:46:35] Our colleagues, we’re on to the next one. 4.42 consideration of appointments to the London Transit Commission. This requires three members, 10 on the list. Anybody like to speak to the slate of candidates before we go through a selection process? Councilor Plaza. Thank you, once again, great names. Thank you for the members of the community, for willing to serve. I would just ask no one’s ever in force to answer, but if anyone has preferences before us to do the same kind of process, we just went through over the last hour.

[4:47:17] Please mention it for Friday to be appreciated. That’s our Hopkins. Yes, thank you, and I don’t have preferences, but I would like to speak as a member of this board for the past year. I came in last January, and it is a very small board. There’s only five members. We have two new appointments from council, and in the spirit of continuity, I would like to bring to committee members’ attention.

[4:47:54] The three members, Tari Khan, Cheryl Roth, and Stephanie Marin’s head, who are on the board now, I have learned to grow and I’ve learned to respect what they have offered to the board, and I would just like to make those comments. I know we’ve got a large slate there, but those are the three members that have put their names forward again. Thank you. Other speakers, Councillor Frank.

[4:48:32] I do want to highlight, since we’re getting kind of to the end of the list, that there are some people that have already been appointed to other commissions and boards, and so I just would encourage counselors to maybe consider trying to spread the joy of sitting on these commissions and boards to people maybe who haven’t had an opportunity. Any further comments before we start the selection process? Seeing none, we’re going to open up the selection process on this. There are three members that you can select, up to.

[4:50:39] Through the first round of selection process, there are three candidates who have received the majority of the votes, and they are Cheryl Ruth, Scott Andrew Collier, and Stephanie Marin-Tet. Okay, someone willing to move that slate of candidates for appointment to the transit commission. Councillor Stevenson, seconded by Councillor McAllister. Any discussion for approval?

[4:52:03] That vote is open. Closing the vote, the motion is passed, 15 to zero. The next is consideration of appointments to the Middlesex London Health Unit. This one has both a note from the striking committee saying they weren’t able to come to a recommendation themselves, also a letter from the Middlesex London Health Board.

[4:52:44] So you have those for consideration as well. There’s one member that we appoint. There are three names, and there are actually five names, sorry, on the list. Just don’t be fooled, ‘cause there’s two names listed under A on your agenda. So would anybody like to either speak to this or take an alternate approach? Councillor Trossal. I want to speak to the question of recommendations from boards generally. And I think it’s important to recognize that this city council was elected by the people on these boards.

[4:53:18] And the people who are on these boards often want to continue the situation, and that may be good or it may be bad. And I’m not saying they’re good people or bad people. But there’s been, in the last couple of years, I think there’s been a growing instance of this. And I don’t like it, because I think it does constitute somewhat of a loss of council economy. And I’m not saying how I’m necessarily going to vote. I’m not swayed by these letters. And I would urge all of you to exercise your independent judgment, notwithstanding, not withstanding, is that what I word?

[4:54:00] These letters. They’re speakers. Councillor Lewis. Well, I will say first, Councillor Trossal, I think given the events of the last unthursal use of the Lord, notwithstanding his brave of you in the first place, notwithstanding that, I will say particularly for some of our boards where the responsibility and interest is shared, not just by this council, but by the county as well. I’m much more inclined to give some weight to a recommendation that comes from the board, because it gives us some consideration of the voice that representatives from the county might be asking us to think about as well.

[4:54:47] And the health unit is one of those boards that’s shared. Likewise, and this has come up before, in fact, in the Articles of Incorporation, London middle-sex community housing, is supposed to forward a recommendation to us. The library board is the opposite while they don’t have to. They have in the past forwarded recommendations when they were looking for a specific skill set. So I certainly, I understand where Councillor Trossal is coming from. I think those letters carry for me different weight depending on the board forwarding them and the request in the board letter.

[4:55:26] In this case, I think that the board makes a very strong case for some continuity with some change over there. And I will be supporting Matt Reed when we come to a vote on this. Councillor Frank. Yeah, I agree with Councillor Lewis. Or is it Deputy Mayor Lewis? What do I call you on the floor? No, I’m going to call you Deputy Mayor Lewis. Okay, perfect. As one of the two Councillors who’ve put myself on the Middlesex Line Health Unit and just, I don’t want to say coming out of COVID ‘cause COVID’s still happening.

[4:55:57] But throughout COVID, I would really appreciate some continuity on the board. And it sounds like a lot of the other board members have vacated their roles for various reasons. So I’ll also be supporting Matt Reed just because I would like to go on to a board that has a couple of people that know what’s going on and maybe have the institutional knowledge of what’s happening. And not to say that the other applications aren’t fabulous ‘cause I read through them and they are really great. But I’ll also be supporting Matt Reed on this one. The speakers. Councillor Cuddy.

[4:56:30] Your worship, I would agree with Deputy Mayor, the Deputy Mayor and also Councillor Frank that we need continuity, especially on the health unit coming out of post COVID. I’m familiar with Matt Reed and the work he’s done. And I’ll also be supporting his nomination. Thank you. Yeah, the speakers. Okay, shall we open a selection process for the five candidates where you can choose one? Okay, we will do that now.

[4:57:35] Closing the vote. And through the selection process, Matthew Reed has received the most votes. Next, we have item four. Oh, we have to, sorry, a motion to confirm that Matthew Reed is the appointee to the board. Councillor Palauza, seconded by Councillor Layman. Any discussion? Okay, we’ll open that for voting as soon as it’s ready. Closing the vote, the motion’s passed, 15 to zero. My consideration of appointment to the plumbers and drain layers examining board requires three members.

[4:58:41] There is one person who is recommended. So same process as before. It would be recirculated. Should we choose to appoint this person and still have two vacancies? Is there anyone willing to move a motion to appoint the recommended person? Councillor Stevenson, seconded by Councillor Hopkins. Any discussion? Okay, we’ll open that for voting. Closing the vote, the motion is passed, 15 to zero.

[4:59:48] So item 4.45 are the recommendations from RBC Place for their board of directors. This is done a little bit differently than the selection process we received, the recommendations from them. There is a motion that is pre-populated in your E-Scribe, which has the different classifications of voters and their recommendations for the terms for those different classifications. Is there someone who’s willing to move the recommendations for the RBC Place board of directors? Councillor Hillier, seconded by Councillor Frank.

[5:00:25] Any discussion or questions on these appointments? No? Okay, we can open that for voting. Closing the vote, the motion is passed, 14 to one.

[5:01:09] The next is communication from a Middlesex community housing, about a tenant resignation. The motion is to direct the clerk to bring forward applications so that we can compile a list for their process, which will then come back to us for decision and acceptance of the communication from the chief executive officer there. Is there someone willing to move that direction? This is in regards to a tenant resignation and a spot that needs to be filmed. Councillor Lewis is willing to move. Councillor Trossa is willing to second. Any discussion or questions on this?

[5:01:44] Councillor Lewis. Thank you, Your Worship. And referenced this in the last comments about the Board from the Health Unit. In this case, LMCH will undertake an evaluation of the applicants. There’s actually a great system that they have set up there. There’s a whole spreadsheet with rankings of different skills that people bring to the table. So there’ll be a thorough review of all the applicants and a recommendation will come forward from the subcommittee of LMCH.

[5:02:20] But I did want to take this opportunity to thank Anne Marie Mitchell for her service. She has been a wonderful addition to the Board. We really do wish her success in her future endeavors. And I know without telling her whole story for her that she’s leaving because it’s good news. She’s pursuing some educational opportunities and she’s having great success and I wish her all the best in that. And I hope that when the time comes, she’ll consider coming back to the Board and adding contributions once again ‘cause she was a wonderful addition. Further discussion or questions?

[5:02:55] Councilor Trossal. Oh, thank you for that. I was surprised, I’m surprised that the Board is vetting the tenant representative. It’s sort of like you have the landlord and there’s gonna be one tenant on the committee and the landlord’s gonna bet who the tenant’s gonna be. And I’m not sure, I don’t know. Could you, you’re on the Board. Could you just explain? You know, I know maybe it would be nice to have somebody that uses spreadsheets or something, but what’s the thinking there? Given there’s some tension between the tenants and the Board. Hi, Councilor Lewis, you can answer if you like, ‘cause you’ve served as the Board Chair, but I think we can get additional information as well.

[5:03:34] Yeah, I did serve as the Board Chair, so I will just say that is consistent with the current Articles of Incorporation for the London Middlesex Community Housing. It is also, that selection committee does include representatives from the tenant engagement committee. So there are tenant voices represented in the selection process as well, so I think that’s important to share. It’s not the CEO and the Board Chair and then one member of the Board making a decision. There’s feedback that’s gathered from multiple sources along the way.

[5:04:11] And what I would add is, they only make a recommendation to municipal council through the process that they’re required to follow under their, I don’t know if it’s their bylaws or if there are those of the corporation, I’m not sure if that, but Michael, the clerk could get a copy of that. It comes back to council for recommendation, but we also see all of the other applicants, so we can take the recommendation and their process, or we can look at the other applications as well. It still is a final decision of municipal council. Any other questions? Then we can vote on that, we can vote on that moved and seconded motion.

[5:05:03] Opposing the vote, the motion’s passed 15 to zero. Board matters in additional business. I don’t believe there’s any additional business before us tonight. I’m going to, before I entertain a motion to adjourn, just make a couple of quick comments. First, I want to formally thank the striking committee for their work that they did. We may not have listened to all of the recommendations, but they did do a thorough vetting of the applications and provided thoughtful recommendations to us for our consideration, and we thank them for the incredible work that they’ve done.

[5:05:38] I know some members of council have served on the striking committee and know the amount of time and effort that it goes into reviewing the applications and trying to make thoughtful recommendations to us. Of course, we do recognize that it is our final decision, and I know the striking committee knows that as well, and they appreciate that fact. I want to thank also tonight our clerks, particularly the Mr. Westlake Power, who helped us navigate a lot of motions and a lot of information in a very timely and quick way. There was a lot of information populated, yes. And we appreciate the work of both you and the team supporting you here tonight, because I think you helped us work through this smoothly and efficiently.

[5:06:22] And finally, I want to say to colleagues, we navigated what is often, and it’s always difficult, because this is one of the first things we do, is we get elected, we get together, we have a great evening last night, and then we set up a whole bunch of decisions where we’re going to disagree and not get our way, and sometimes we do, sometimes we don’t. So I think everybody went and lost votes tonight. Everybody feels a sense of satisfaction and dissatisfaction, but I want to say tonight, you navigated the debate and the differences of opinion respectfully. Adequately, we took some different approaches tonight, we found some consensus.

[5:06:57] I just want to say I’m very proud of the work that the council has done tonight and the way you posted the dialogue and debate, and I’ll look forward to our continued engagements. And with that, I would entertain a motion to adjourn. Councillor Van Neill, Merebergen, moved. Councillor Hill, you’re seconded. All those in favor, this is a hand vote. That motion’s carried. Thank you, we’re adjourned.