January 10, 2023, at 4:00 PM
Present:
E. Peloza, S. Stevenson, J. Pribil, C. Rahman, D. Ferreira
Absent:
J. Morgan
Also Present:
S. Lewis, H. McAlister, J. Bunn, A. Job, K. Dickins, K. Scherr, C. Smith
Remote Attendance:
P. Cuddy, M. Butlin, A. Dunbar, M. Feldberg, S. Glover, O. Katolyk, L. Marshall, M. Schulthess, S. Thompson, B. Turcotte, J. Westbrook, B. Westlake-Power, J. Yanchula
The meeting was called to order at 4:00 PM.
1. Disclosures of Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Consent
Moved by C. Rahman
Seconded by J. Pribil
That Items 2.1 to 2.7 BE APPROVED.
Vote:
Yeas: Absent: E. Peloza Mayor J. Morgan S. Stevenson J. Pribil D. Ferreira,C. Rahman
Motion Passed (5 to 0)
2.1 4th Report of the Accessibility Community Advisory Committee
Moved by C. Rahman
Seconded by J. Pribil
That the 4th Report of the Accessibility Community Advisory Committee, from the meeting held on November 24, 2022, BE RECEIVED.
Motion Passed
2.2 1st Report of the Animal Welfare Community Advisory Committee
Moved by C. Rahman
Seconded by J. Pribil
That the following actions be taken with respect to the 1st and 2nd Reports of the Animal Welfare Community Advisory Committee, from the meetings held on December 1, 2022 and January 5, 2023, respectively:
a) the 1st Report of the AWCAC BE RECEIVED; and,
b) the following actions be taken with respect to the 2nd Report of the AWCAC:
i) based on the attached Sub-Committee report, the following actions be taken with respect to Budget Amendment Case P-14 – Neighbourhood Strategic Initiatives & Funding - Humane Society of London & Middlesex Animal Campus, from the London and Middlesex Humane Society:
A) the Municipal Council BE ADVISED that the Animal Welfare Community Advisory Committee supports Budget Amendment Case P-14 - Neighbourhood Strategic Initiatives & Funding - Humane Society of London & Middlesex Animal Campus, and the associated approval of the above-noted Business Case; and,
B) this recommendation BE FORWARDED to the Strategic Priorities and Policy Committee for consideration in the 2023 Budget deliberations;
ii) the Civic Administration BE REQUESTED to attend the next Animal Welfare Community Advisory Committee meeting to provide information regarding Rethink Zoning; and,
iii) clauses 1.1, 3.1, 4.1, 5.1 to 5.3 and 5.5 BE RECEIVED.
Motion Passed
2.3 Orientation Gateway Markers Single Source Purchase SS-2022-316
2023-01-10 SR - Orientation Gateway Markers – Single Source Purchase SS-2022-316 - Full
Moved by C. Rahman
Seconded by J. Pribil
That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated January 10, 2023, related to Single Source Purchase SS-2022-316 for Orientation Gateway Markers:
a) the Civic Administration BE AUTHORIZED to enter into a single source agreement for the purchase of additional Orientation Gateway Markers as per Section 14.4(d)(e) of the Procurement of Goods and Services Policy;
b) the submission from WSISIGN Systems Ltd. and King Architectural, 31 Simpson Road, Bolton, ON L7E 2R6, BE ACCEPTED for the supply, delivery and installation of three (3) 2023 London Gateway Wayfinding Kiosks, each consisting of an Illuminated Pylon and LCD Monitor at a total cost of $132,130 (excluding HST);
c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;
d) the approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,
e) the funding for this purchase BE APPROVED as set out in the Source of Financial Report, as appended to the above-noted staff report. (2022-M18)
Motion Passed
2.4 Shovel-Ready Affordable Housing – 18 Elm Street - Approval of Contribution Agreement
Moved by C. Rahman
Seconded by J. Pribil
That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-law, as appended to the staff report, dated January 10, 2023, BE INTRODUCED at the Municipal Council meeting to be held on January 24, 2023, to:
a) approve the Contribution Agreement, as appended to the above-noted by-law, between The Corporation of the City of London and the Ontario Aboriginal Housing Support Services Corporation;
b) authorize the Deputy City Manager, Planning and Economic Development to approve any amendments to the above-noted Contribution Agreement;
c) authorize the Mayor and the City Clerk to execute the above-noted Contribution Agreement; and,
d) authorize the Deputy City Manager, Planning and Economic Development to approve and execute any amending agreements to the above-noted Contribution Agreement or new agreements related to funding 18 Elm Street, provided that the funding in said agreements are within approved budgets or funding allocations and do not increase the indebtedness or contingent liabilities of The Corporation of the City of London;
it being noted that the Housing Development Corporation, London (HDC) must receive authority through a Board Resolution approving the Agreement of Purchase and Sale between HDC and Ontario Aboriginal Housing Support Services Corporation. (2022-D04)
Motion Passed
2.5 Shovel-Ready Projects: Roadmap to 3,000 Affordable Units
2023-01-10 SR - Shovel-Ready Projects - Roadmap to 3000 Affordable Units
Moved by C. Rahman
Seconded by J. Pribil
That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the Civic Administration BE AUTHORIZED to reallocate $6.3 million of approved annual capital funding for the Roadmap to 3,000 Affordable Units from the “Affordable Rental” category to a new “City-led Shovel-Ready Projects” program category in order to ensure these projects are shovel-ready for government funding or partnerships when they are available;
it being noted that the Civic Administration will report back to committee with a fulsome review of the Roadmap to 3,000 Affordable Units late in Q2 2023. (2022-D04)
Motion Passed
2.6 Rapid Housing Initiative - Round 3 Agreement
2023-01-10 SR - Rapid Housing Initiative Round 3 Agreement - Full
Moved by C. Rahman
Seconded by J. Pribil
That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-law, appended to the staff report dated January 10, 2023, BE INTRODUCED at the Municipal Council meeting to be held on January 24, 2023, to:
a) approve the Rapid Housing Initiative Agreement between the Canada Mortgage Housing Corporation and The Corporation of the City of London, substantially in the form as appended to the above-noted by-law;
b) authorize the Mayor and the City Clerk to execute the above-noted Agreement;
c) authorize the Deputy City Manager, Planning and Economic Development to approve further schedules, amendments or amending agreements to the above-noted Agreement;
d) authorize the Mayor and the City Clerk to execute any schedules or amending agreements to the above-noted Agreement approved by the Deputy City Manager, Planning and Economic Development, pursuant to the their authority under section 3 of the above-noted by-law;
e) authorize the Deputy City Manager, Planning and Economic Development to execute any documents, attestations, or reports required under the above-noted Agreement, any future amending agreements or schedules; and,
f) delegate authority to the Civic Administration to take all administrative actions required in connection with the above-noted Agreement, any future amending agreements or schedules. (2022-D04)
Motion Passed
2.7 Contract Amendment: RFT21-24 Supply and Installation Of A New Access Control Panel Upgrade at Dearness Home
Moved by C. Rahman
Seconded by J. Pribil
That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report, dated January 10, 2023, related to a Contract Amendment to RFT21-24 for Supply and Installation of a New Access Control Panel Upgrade at Dearness Home:
a) the RFT21-24 contract value with Fire Monitoring of Canada Inc. BE INCREASED by $81,485.66 to $301,650.66 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;
b) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;
c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,
d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-S02)
Motion Passed
3. Scheduled Items
None.
4. Items for Direction
4.1 A. Johnson, Greenspace Alliance - Greenspace Protection at the Former River Road Golf Course, Ward 1
2023-01-10 Sub - A. Johnson - Greenspace Protection at Former River Road Golf Course Ward 1
Moved by J. Pribil
Seconded by C. Rahman
That the communication, dated December 16, 2022, from A. Johnson, Greenspace Alliance, with respect to Greenspace Protection at the former River Road Golf Course in Ward 1 and the communication, as appended to the Added Agenda, as well as the verbal delegation from M.A. Hodge, Climate Action London, BE RECEIVED. (2022-D04)
Vote:
Yeas: Absent: E. Peloza Mayor J. Morgan S. Stevenson J. Pribil D. Ferreira,C. Rahman
Motion Passed (5 to 0)
Additional Votes:
Moved by C. Rahman
Seconded by J. Pribil
Motion to approve the delegation request from M.A. Hodge, with respect to Greenspace Protection at the Former River Road Golf Course, Ward 1, to be heard at this meeting.
Vote:
Yeas: Absent: E. Peloza Mayor J. Morgan S. Stevenson J. Pribil D. Ferreira,C. Rahman
Motion Passed (5 to 0)
5. Deferred Matters/Additional Business
None.
6. Confidential
Moved by S. Stevenson
Seconded by C. Rahman
That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:
6.1 Confidential Information Supplied by Canada/Province/Territory/Crown Agency of Same / Position, Plan, Procedure, Criteria or Instructions for Negotiation Purposes
A matter pertaining to information explicitly supplied in confidence to the municipality by the province and the subject matter being considered is a position, plan, procedure, criteria or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality pursuant to subsection 239(2)(k) of the Municipal Act.
Vote:
Yeas: Absent: E. Peloza Mayor J. Morgan S. Stevenson J. Pribil D. Ferreira,C. Rahman
Motion Passed (5 to 0)
The Community and Protective Services Committee convened In Closed Session from 4:56 PM to 5:16 PM.
7. Adjournment
The meeting adjourned at 5:20 PM.