January 31, 2023, at 12:00 PM

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1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by S. Trosow

Seconded by P. Cuddy

That Items 2.1, 2.2, 2.3, 2.4, 2.6 and 2.7 BE APPROVED.

Motion Passed (5 to 0)

2.1   2nd Report of the Environment Stewardship and Action Community Advisory Committee

2023-01-11 ESACAC Report 2

2023-01-11 ESACAC Presentation

Moved by S. Trosow

Seconded by P. Cuddy

That the 2nd Report of the Environmental Stewardship and Action Community Advisory Committee, from its meeting held on January 11, 2023, BE RECEIVED.

Motion Passed

2.2   Consultant Contract Services Increase for the Stanton Drain Trunk Sewer Replacement Project

2023-01-31 SR - Consultant Contract Services Increase for the Stanton Drain Trunk Sewer Replacement Project - Full

Moved by S. Trosow

Seconded by P. Cuddy

That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to a Consultant Contract Services Increase for the Stanton Drain Trunk Sewer Replacement Project:

a)     the engineering fees for Development Engineering (London) Limited BE INCREASED to recognize the additional scope of work for the project, in accordance with the estimate on file, by $29,913 (excluding HST), from $78,890 to a total upset amount of $108,803, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; and,

c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2023-E01)

Motion Passed

2.3   2022 External Audit of London’s Drinking Water Quality Management System and 2022 Management Review

2023-01-31 SR - 2022 External Audit of London

Moved by S. Trosow

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the 2022 External Audit of London’s Drinking Water Quality Management System and 2022 Management Review, BE RECEIVED. (2023-E13)

Motion Passed

2.4   2022 Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System

2023-01-31 SR - 2022 Ministry of the Environment, Conservation and Parks Inspection of the CoL Drinking Water System

Moved by S. Trosow

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the 2022 Ministry of the Environment, Conservation and Parks Inspection of the City of London Drinking Water System, BE RECEIVED. (2023-E13)

Motion Passed

2.6   RFP-2022-279 Public Utility Locate Service Contract Award – Irregular Result

2023-01-31 SR - RFP-2022-279 Public Utility Locate Service Contract Award – Irregular Result

Moved by S. Trosow

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the Public Utility Locate Service Contract Award Irregular Result (RFP-2022-279):

a)     the bid submitted by GTel Engineering, of $4,534,124.85 (excluding HST), to provide public utility locate services for two (2) years as the initial term, and three (3) optional terms of one (1) year each, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy; it being noted that the bid submitted by GTel Engineering was the only bid that met the technical criteria and the City’s specifications and requirements;

b)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;

c)     approval, herein, BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval; and,

d)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement, or other documents, if required, to give effect to these recommendations. (2023-L04)

Motion Passed

2.7   SS-2023-026 - Single Source Purchase of Ravo Street Sweepers

2023-01-31 SR - SS-2023-026 - Single Source Purchase of Ravo Street Sweepers - Full

Moved by S. Trosow

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the Single Source Purchase of Ravo Street Sweepers (SS-2023-026):

a)     approval BE GIVEN to execute a Single Source purchase, as per section 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy;

b)     the Single Source negotiated price BE ACCEPTED to purchase six (6) 2023 Ravo 5 iSeries Vacuum Street Sweepers, for a total estimated price of $2,022,099.24 (excluding HST), from Cubex Ltd., 189 Garden Avenue, Brantford, Ontario N3S 0A7;

c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

d)     approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal purchase agreement relating to the subject matter of this approval in accordance with Sections 14.4(d)(e) and 14.5(a)(ii) of the Procurement of Goods and Services Policy; and,

e)     the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2023-T06)

Motion Passed

2.5   Contract Award: Tender No. RFT-2022-248 Rapid Transit Implementation – Wellington Street from Queens Avenue to the Thames River (South Branch) – Irregular Result

2023-01-31 SR - RT Implementation – Wellington St from Queens Ave to Thames River (South Branch) – Irregular Result - Full

Moved by H. McAlister

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated January 31, 2023, related to the award of contracts for Rapid Transit Implementation – Wellington Street from Queens Avenue to the Thames River (South Branch) project:

a)     the bid submitted by Bre-Ex Construction Inc., at its tendered price of $28,540,331.45 (excluding HST), for the Rapid Transit Implementation – Wellington Street from Queens Avenue to the Thames River (South Branch) project, BE ACCEPTED in accordance with the Procurement of Goods and Services Policy Section 8.10 (a) and 13.2 (b); it being noted that this is an irregular result because the cost exceeds the project budget for the Downtown Loop Phase 3 project; it also being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of three (3) bids received and meets the City’s specifications and requirements in all areas;

b)     AECOM Canada Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $1,804,701 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)     the financing for this project BE APPROVED as set out in the “Sources of Financing Report”, as appended to the above-noted staff report;

d)     the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2022-248); and,

f)     the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-T04)

Motion Passed (4 to 1)

3.   Scheduled Items

3.1   Glen Cairn Neighbourhood Connectivity Plan

2023-01-31 SR - Glen Cairn Neighbourhood Connectivity Plan

Moved by P. Van Meerbergen

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Glen Cairn Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program;it being noted that no individuals spoke at the public participation meeting associated with this matter. (2023-T04)

Motion Passed (5 to 0)

Voting Record:

Moved by H. McAlister

Seconded by P. Van Meerbergen

Motion to open the public participation meeting.

Motion Passed (5 to 0)

Moved by P. Van Meerbergen

Seconded by S. Trosow

Motion to close the public participation meeting.

Motion Passed (5 to 0)

3.2   Grenfell Neighbourhood Connectivity Plan

2023-01-31 SR - Grenfell Neighbourhood Connectivity Plan

Moved by S. Trosow

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Grenfell Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program; it being noted that no individuals spoke at the public participation meeting associated with this matter. (2023-T04)

Motion Passed (5 to 0)

Voting Record:

Moved by H. McAlister

Seconded by S. Trosow

Motion to open the public participation meeting.

Motion Passed (5 to 0)

Moved by S. Trosow

Seconded by H. McAlister

Motion to close the public participation meeting.

Motion Passed (5 to 0)

3.3   Whitehills Neighbourhood Connectivity Plan

2023-01-31 SR - Whitehills Neighbourhood Connectivity Plan

Moved by C. Rahman

Seconded by P. Cuddy

That the Whitehills Neighbourhood Connectivity Plan, as appended to the staff report dated January 31, 2023, BE APPROVED to inform the annual Renew London Construction Program with the exception of the proposed Edgehill Road and Edgehill Crescent sidewalks;

it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with this matter:

  •    A. Dewdney;

  •    B. Ratcliffe; and,

  •    M. Ebel. (2023-T04)

Motion Passed (4 to 0)

Voting Record:

Moved by H. McAlister

Seconded by C. Rahman

Motion to open the public participation meeting.

Motion Passed (4 to 0)

Moved by S. Trosow

Seconded by H. McAlister

Motion to close the public participation meeting.

Motion Passed (4 to 0)

4.   Items for Direction

4.1   New Sidewalk Project List 2023

2023-01-31 SR - New Sidewalk Project List 2023

Moved by H. McAlister

Seconded by P. Cuddy

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report, dated January 31, 2023, with respect to the New Sidewalk Project List for 2023, BE RECEIVED; it being noted that a communication, as appended to the Added Agenda, from J. Menard, Chair, Accessibility Community Advisory Committee, with respect to this matter, was received. (2023-T04)

Motion Passed (5 to 0)

4.2   REQUEST FOR DELEGATION STATUS – J. Preston, London Transit Commission Specialized Transit for Disabled Londoners

2023-01-31 Sub - J. Preston

Moved by S. Trosow

Seconded by H. McAlister

That the request for delegation, from J. Preston, London Transit Commission, with respect to Specialized Transit for Disabled Londoners, BE APPROVED to be heard at the next meeting of the Civic Works Committee. (2023-T03)

Motion Passed (5 to 0)

5.   Deferred Matters/Additional Business

5.1   (ADDED) 2nd Report of the Integrated Transportation Community Advisory Committee

2023-01-18 ITCAC - Report

Moved by H. McAlister

Seconded by P. Van Meerbergen

That the 2nd Report of the Integrated Transportation Community Advisory Committee, from its meeting held on January 18, 2023, BE RECEIVED.

Motion Passed (5 to 0)

6.   Adjournment

The meeting adjourned at 2:03 PM.