February 22, 2023, at 4:00 PM

Original link

The meeting was called to order at 4:00 PM.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by C. Rahman

Seconded by S. Stevenson

That Items 2.1 to 2.10 BE APPROVED.

Motion Passed (5 to 0)

2.1   3rd Report of the Animal Welfare Community Advisory Committee

2023-02-02 AWCAC Report 3

Moved by C. Rahman

Seconded by S. Stevenson

That the 3rd Report of the Animal Welfare Community Advisory Committee, from its meeting held on February 2, 2023, BE RECEIVED.

Motion Passed

2.2   Housing Stability Services - Contract Amendment

2023-02-22 SR Housing Stability Services - Contract Amendment

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report, dated February 22, 2023, related to a Housing Stability Services Contract Amendment:

a)    a one-time contract amendment, as per The Corporation of the City of London Procurement of Goods and Services Policy, Section 20.3.e, BE APPROVED at a total estimated cost of $465,000 to support the Salvation Army Centre of Hope, Housing Stability Bank;

b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and,

c)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into or amending a Purchase of Service Agreements with the program. (2023-S11)

Motion Passed

2023-02-22 SR - Property Standards Related Demolitions

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-law, as appended to the staff report, dated February 22, 2023, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to approve the potential demolition of vacant buildings located at 929 Cheapside Street and 176 Piccadily Street, under the Property Standards provisions of the Building Code Act. (2023-P10D)

Motion Passed

2.4   Fence By-law (PS-6) Housekeeping Amendments

2023-02-22 SR - Fence By-law PS-6 Housekeeping Amendments

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-law, as appended to the staff report, dated February 22, 2023, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to ament the Fence By-law, PS-6, to edit and add sections to the by-law. (2023-C01)

Motion Passed

2.5   Tow Truck Business and Impound Yard Provincial Regulations Update

2023-02-22 SR Tow Truck Business and Impound Yard Prov Regulations Update

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated February 22, 2023, related to Tow Truck Business and Impound Yard Provincial Regulations Update:

a)    the above-noted staff report BE RECEIVED; and,

b)    the Minister of Transportation and Director of Towing BE ADVISED that for the purposes of prompt customer service and consumer protection principles the City of London recommends that its Municipal Law Enforcement Officers be authorized to enforce the Towing and Storage Safety and Enforcement Act using a partnered compliance protocol with the Province, as may be determined in further municipal consultations. (2023-C01A)

Motion Passed

2.6   Kinsmen Recreation Centre Contribution Agreement

2023-02-22 SR - Kinsmen Recreation Centre Contribution Agreement - Full

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the proposed by-law, as appended to the staff report dated February 22, 2023, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to:

a)    approve the Green and Inclusive Community Buildings Program Contribution Agreement between His Majesty the King in right of Canada, as represented by the Minister of Intergovernmental Affairs, Infrastructure and Communities and The Corporation of the City of London, substantially in the form as appended to the above-noted by-law;

b)    authorize the Mayor and the City Clerk to execute the above-noted Green and Inclusive Community Buildings Program Contribution Agreement;

c)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services, or written designate, to approve and execute any further Amendments to the above-noted Agreement if the amendments are substantially in the form of the above-noted Agreement; and,

d)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services, or written designate, to undertake all the administrative, financial and reporting acts that are necessary in connection with the above-noted Agreement. (2023-R05B)

Motion Passed

2.7   SS-2023-037 - London Fire Department Single Source Request for Engine and Aerials

2023-02-22 SR - SS-2023-037 - London Fire Department Single Source Request for Engine and Aerials - Full

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report, dated February 22, 2023, related to the London Fire Department Single Source Request for Engine and Aerials (SS-2023-037):

a)    Fire Administration BE AUTHORIZED, in accordance with Sections 14.4(d) and (k) of the Procurement of Goods and Services Policy, to enter into negotiations with City View Specialty Vehicles, Inc., 1213 Lorimar Drive, Mississauga, Ontario, L5S 1M9, for a one-time, single source purchase with a cost of $7,251,653 (excluding HST), for one (1) Fire Engine and two (2) Articulating Aerial Platform vehicles for the London Fire Department;

b)    the above-noted approval, BE CONDITIONAL upon The Corporation of the City of London negotiating satisfactory prices, terms, conditions, and entering into a one-time purchasing agreement with City View Specialty Vehicles, Inc. to provide one (1) Fire Engine and two (2) Articulating Aerial Platform vehicles to the London Fire Department;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the above-noted authorization; and,

d)    the funding for this procurement BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2023-V01)

Motion Passed

2.8   Request for Proposal 2022-308 - Design, Supply and Installation of Typical Playground Equipment for Multiple Parks

2023-02-22 SR RFP 2022-308 - Typical Playground Equipment for Mulitple Parks - Full

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated February 22, 2023, related to a Request for Proposal, 2022-308, for the Design, Supply and Installation of Typical Playground Equipment for Multiple Parks:

a)    the bid submitted by Park N Water, 9-75 First Street, Suite #253, Orangeville, ON, L9W 5B6, for the Design, Supply and Installation of new playground equipment in Cayuga Park, Carriage Hill Park, Jaycee Park, St. Lawrence Park, and Upperpoint Park, in accordance with RFP2022-308, at its bid price of $181,883.52 (excluding HST) BE ACCEPTED;

b)    the bid submitted by New World Park Solutions Incorporated, 42 Woodway Trail, Brantford, ON, N3R 6G7, for the Design, Supply and Installation of new playground equipment in Kiwanis Park, Thompson Ravine Park, and Pawnee Park, in accordance with RFP2022-308, at its bid price of $150,000.00 (excluding HST) BE ACCEPTED;

c)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

d)    the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this project; and,

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-R04)

Motion Passed

2.9   Request for Proposal 2022-306 - Hyde Park Village Green Natural Playground Equipment and Rubber Safety Surfacing - Irregular Result

2023-02-22 SR RFP 2022-306 - Hyde Park Village Green Natural Playground Equipment - Full

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated February 22, 2023, related to the Request for Proposal 2022-306 for Hyde Park Village Natural Playground Equipment and Rubber Safety Surfacing:

a)    the bid submitted by Earthscape Play Inc., 7215 Wellington Road 86, Wallenstein, ON, N0B 2S0, for Natural Playground Equipment and Rubber Safety Surfacing at Hyde Park Village Green, in accordance with RFP2022-306, at its bid price of $149,805.92 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by Earthscape Play Inc. was the only bid received that meets the City’s specifications and requirements in all areas;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-R04)

Motion Passed

2.10   Strategic Priorities Infrastructure Fund for Foxfield District Park – Transfer Payment Agreement

2023-02-22 SR - Strategic Priorities Infrastructure Fund - Foxfield District Park – Transfer Payment Agreement - Full

Moved by C. Rahman

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated February 22, 2023, related to the Strategic Priorities Infrastructure Fund for Foxfield District Park Transfer Payment Agreement:

a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on March 7, 2023, to:

i)    approve the Transfer Payment Agreement between His Majesty the King in Right of the Province of Ontario, as represented by the Minister of Infrastructure, and The Corporation of the City of London for the provision of funding under the Strategic Priorities Infrastructure Fund, substantially in the form, as appended to the above-noted by-law;

ii)    authorize the Mayor and the City Clerk to execute the above-noted Agreement; 

iii)    delegate authority to the Deputy City manager, Environment and Infrastructure, or written delegate, to approve any amending agreements to the above-noted Agreement, provided the amending agreements to not increase the indebtedness or liabilities of The Corporation of the City of London under the above-noted Agreement;

iv)    authorize the Mayor and the City Clerk to execute any amending agreements approved by the Deputy City Manager, Environment and Infrastructure; and,

v)    authorize the Deputy City Manager, Environment and Infrastructure, or their written delegate, to execute any financial reports required under the above-noted Agreement and to undertake all administrative, financial, and reporting acts necessary in connection with the above-noted Agreement; and,

b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter. (2023-D04)

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

None.

6.   Adjournment

The meeting adjourned at 5:20 PM.