March 20, 2023, at 12:00 PM
Present:
S. Lewis, H. McAlister, S. Stevenson, S. Trosow, D. Ferreira, J. Morgan
Also Present:
E. Peloza, J. Pribil, L. Livingstone, A. Barbon, S. Corman, K. Murray, J. Taylor
Remote Attendance:
B. Card, M. Daley, K. Dickins, M. Galczynski, H. Lysynski, C. Smith, C. Stark, M. Schulthess
The meeting was called to order at 12:00 PM.
1. Disclosures of Pecuniary Interest
That it BE NOTED that no pecuniary interests were disclosed.
2. Consent
Moved by H. McAlister
Seconded by S. Stevenson
That Consent Items 2.1 to 2.3 BE APPROVED.
Vote:
Yeas: Mayor J. Morgan S. Lewis H. McAlister S. Stevenson S. Trosow,D. Ferreira
Motion Passed (6 to 0)
2.1 2023 Debenture Issuance
2023-03-20 Staff Report - 2023 Debenture Issuance
Moved by H. McAlister
Seconded by S. Stevenson
That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
a) the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon suitable market conditions to provide permanent financing for capital works in an amount not to exceed $21,500,000; and,
b) the Civic Administration BE INSTRUCTED to schedule and convene an appropriately timed special Corporate Services Committee meeting upon successful placement of the City’s debt in the capital markets to ensure adequate time for Council approval while adhering to the necessary financial settlement requirements.
Motion Passed
2.2 Network Refresh and Secondary Site Portfolio Management Services
2023-03-20 Staff Report - Network Refresh and Secondary Site Portfolio Management Services
Moved by H. McAlister
Seconded by S. Stevenson
That, on the recommendation of the Director, Information Technology Services, and with the concurrence of the City Manager, the following actions be taken with respect to the selection of a vendor for the Request for Proposal (RFP) 2022-154 Network Refresh and Secondary Data Center Upgrade for City of London:
a) the proposal submitted by CDW Canada Corp., 185 The West Mall, Suite 1700 Toronto ON, M9C 5L5 for the Network Refresh and Secondary Data Center Upgrade for the City of London BE ACCEPTED in accordance with the Procurement of Goods and Services Policy;
b) the price submitted by CDW Canada Corp. at the proposed fixed cost of $329,196.00 (excluding H.S.T.), BE ACCEPTED;
c) the financing for the project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated March 20, 2023 as Appendix ‘A’;
d) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;
e) approval herein BE CONDITIONAL upon the Corporation entering into a formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,
f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.
Motion Passed
2.3 Employee Attendance 2022
2023-03-20 Staff Report - Employee Attendance 2022
Moved by H. McAlister
Seconded by S. Stevenson
That, on the recommendation of the Director, People Services and with the concurrence of the City Manager the report regarding Employee Attendance 2022 BE RECEIVED for information purposes.
Motion Passed
2.4 2022 Annual Update on Budweiser Gardens
2023-03-20 Staff Report - 2022 Annual Update on Bud Gardens
That, the 2022 Annual Report on Budweiser Gardens BE RECEIVED and the Civic Administration BE DIRECTED to include the following as part of a future report for Corporate Services Committee for review and consideration:
a) final approved Memorandum of Understanding (MOU) and final agreement identified in MOU; and
b) any amendments to agreement or MOU.
ADDITIONAL VOTES:
Moved by S. Trosow
Seconded by D. Ferreira
Item 2.4 BE AMENDED to include the following:
That the Civic Administration BE DIRECTED to include the following as part of a future report for Corporate Services Committee for review and consideration:
a) final approved Memorandum of Understanding (MOU) and final agreement identified in MOU; and
b) any amendments to agreement or MOU.
Vote:
Yeas: Mayor J. Morgan S. Lewis H. McAlister S. Stevenson S. Trosow,D. Ferreira
Motion Passed (6 to 0)
Moved by H. McAlister
Seconded by S. Stevenson
Item 2.4 as amended.
Vote:
Yeas: Mayor J. Morgan S. Lewis H. McAlister S. Stevenson S. Trosow,D. Ferreira
Motion Passed (6 to 0)
3. Scheduled Items
None.
4. Items for Direction
Moved by S. Stevenson
Seconded by D. Ferreira
That Items 4.1 to 4.5 BE APPROVED
Vote:
Yeas: Mayor J. Morgan S. Lewis H. McAlister S. Stevenson S. Trosow,D. Ferreira
Motion Passed (6 to 0)
4.1 Application - Issuance of Proclamation - BeADonor Month
2023-03-20 Submission - Proclamation-BeADonor
Moved by S. Stevenson
Seconded by D. Ferreira
That based on the application dated February 21, 2023 from Ontario Health (Trillium Gift of Life Network), April 2023 BE PROCLAIMED BeADonor Month.
Motion Passed
4.2 Application - Issuance of Proclamation - Guillain-Barre Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) Awareness Month
2023-03-20 Submission - Proclamation-Guillain-Barre Syndrome
Moved by S. Stevenson
Seconded by D. Ferreira
That based on the application dated February 27, 2023 from GBS-CIDP Foundation of Canada, May 2023 BE PROCLAIMED Guillain-Barre Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) Awareness month.
Motion Passed
4.3 Application - Issuance of Proclamation - Apraxia Awareness Day 2023
2023-03-20 Submission - Proclamation-Apraxia Awareness
Moved by S. Stevenson
Seconded by D. Ferreira
That based on the application dated March 3, 2023 from Apraxia Kids, May 14, 2023 BE PROCLAIMED Apraxia Awareness Day 2023.
Motion Passed
4.4 Application - Issuance of Proclamation - BGC Club Day
2023-03-20 Submission - Proclamation-BCG Club Day
Moved by S. Stevenson
Seconded by D. Ferreira
That based on the application dated March 7, 2023 from BGC London, June 2, 2023 BE PROCLAIMED BGC Club Day.
Motion Passed
4.5 (ADDED) Application - Issuance of Proclamation - Parental Alienation Awareness Day
2023-03-20 Submission - Proclamation-Parental Awareness Day
Moved by S. Stevenson
Seconded by D. Ferreira
That based on the application dated March 15, 2023 from Lisa Yvonne Fisher, April 25, 2023 BE PROCLAIMED Parental Alienation Awareness Day.
Motion Passed
5. Deferred Matters/Additional Business
None.
6. Confidential (Enclosed for Members only.)
Moved by D. Ferreira
Seconded by S. Trosow
That the Corporate Services Committee convenes In Closed Session to consider the following:
6.1 Litigation/Potential Litigation/Solicitor-Client Privileged Advice
A matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality.
Vote:
Yeas: Mayor J. Morgan S. Lewis H. McAlister S. Stevenson S. Trosow,D. Ferreira
Motion Passed (6 to 0)
The Corporate Services Committee convenes In Closed Session from 12:51 PM to 1:09 PM.
7. Adjournment
Moved by H. McAlister
Seconded by D. Ferreira
That the meeting BE ADJOURNED.
Motion Passed
The meeting adjourned at 1:12 PM.