May 16, 2023, at 1:00 PM

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The meeting is called to order at 1:00 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.

1.   Disclosures of Pecuniary Interest

Councillor S. Trosow discloses a pecuniary interest in item 5 (clause 2.4) of the 8th Report of the Civic Works Committee, having to do with the Broughdale Dyke Disaster Mitigation and Adaptation Funding - Contribution Agreement, by indicating that he owns property in the area of the project.

2.   Recognitions

His Worship the Mayor recognizes the recipient of the 2023 Tim Hickman Health and Safety Scholarship:  Melissa Norton

3.   Review of Confidential Matters to be Considered in Public

None.

4.   Council, In Closed Session

Motion made by A. Hopkins

Seconded by S. Franke

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

4.1    Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending lease of building by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.1/9/CSC)

4.2      Labour Relations/Employee Negotiations / Litigation/Potential Litigation / Matters Before Administrative Tribunals / Solicitor- Client Privileged Advice

A matter pertaining to labour relations and employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, concerning the Corporation’s associations and bargaining units. (6.2/9/CSC)

4.3    Solicitor-Client Privileged Advice / Litigation/Potential Litigation

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation; the subject matter pertains to litigation or potential litigation with respect to appeals arising out of the Masonville Secondary Plan (“MSP”) at the Ontario Land Tribunal (“OLT”), and for the purpose of providing instructions and directions to officers and employees of the Corporation. (6.1/8/PEC)

4.4    Solicitor-Client Privileged Advice / Litigation/Potential Litigation

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation; the subject matter pertains to litigation or potential litigation with respect to an appeal to the Ontario Land Tribunal (“OLT”) arising out of a Committee of Adjustment decision as it relates to 1 Westcott Street, and for the purpose of providing instructions and directions to officers and employees of the Corporation. (6.2/8/PEC)

Motion Passed (14 to 0)

The Council convenes, In Closed Session at 1:11 PM and reconvenes at 1:18 PM.

5.   Confirmation and Signing of the Minutes of the Previous Meeting(s)

5.1   9th Meeting held on April 25, 2023

2023-04-25 Council Minutes - For eSCRIBE May 16 Council Meeting

Motion made by C. Rahman

Seconded by P. Cuddy

That the Minutes of the 9th Meeting held on April 25, 2023, BE APPROVED.

Motion Passed (14 to 0)

6.   Communications and Petitions

Motion made by S. Stevenson

Seconded by H. McAlister

That the following communications BE RECEIVED and BE REFERRED as noted on the Added Agenda:

6.1     Proclamation - Longest Day of SMILES; and

6.2     Appointment to Governance Working Group - J. Pribil.

Motion Passed (14 to 0)

7.   Motions of Which Notice is Given

None.

8.   Reports

8.1   9th Report of the Corporate Services Committee

2023-05-01 CSC Report 9

Motion made by S. Lewis

That the 9th Report of the Corporate Services Committee BE APPROVED, excluding item 6 (clause 4.1).

Motion Passed (14 to 0)

8.1.1   Disclosures of Pecuniary Interest

Motion made by S. Lewis

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.1.2   (2.1) Integrity Commissioner Appointment and Agreement (Relates to Bill No. 146)

Motion made by S. Lewis

That, on the recommendation of the City Clerk, the proposed by-law as appended to the staff report dated May 1, 2023 as Appendix “B” BE INTRODUCED at the Municipal Council meeting on May 16, 2023 to:

a) approve an Agreement to appoint Principles Integrity as the Integrity Commissioner for The Corporation of the City of London and to approve an Agreement for a Municipal Integrity Commissioner between The Corporation of the City of London and Principles Integrity and to repeal By-law No. A.-8117-168, being “A by-law to approve an Agreement for Municipal Integrity Commissioner between The Corporation of the City of London and Gregory F. Stewart and to appoint Gregory F. Stewart as the Integrity Commissioner for the City of London”;

b) the City Clerk BE DIRECTED to make the necessary arrangements to have the Mayor and City Clerk execute the above noted Agreement; and

c) delegate authority to the City Clerk, or written delegate to undertake all administrative acts that are necessary in regard to the Agreement.

Motion Passed

8.1.3   (2.2) Procurement of Goods & Services Policy Revisions (Relates to Bill No. 145)

Motion made by S. Lewis

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated May 1, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting Schedule “C” – Procurement of Goods and Services Policy in its entirety and by replacing it with a new Schedule “C” – Procurement of Goods and Services Policy, to update the Policy, to provide additional clarity and updates.

Motion Passed

8.1.4   (4.2) Application - Issuance of Proclamation - Childhood Cancer Awareness Month

Motion made by S. Lewis

That based on the application dated April 14, 2023 from Childcan, September 2023 BE PROCLAIMED Childhood Cancer Awareness Month.

Motion Passed

8.1.5   (4.3) Application - Issuance of Proclamation - World Refugee Day

Motion made by S. Lewis

That based on the application dated April 27, 2023 from The London Cross-Cultural Learner Centre, June 20, 2023 BE PROCLAIMED as Life As A Refugee Event.

Motion Passed

8.1.6   (4.1) Application - Issuance of Proclamation - Longest Day of SMILES

Motion made by S. Lewis

That the application dated April 9, 2023 from Operation Smile Canada for “Longest Day of SMILES”, BE REFERRED back to staff for further information regarding the organization’s connection to London.

Motion Failed (2 to 12)

Motion made by S. Lewis

Seconded by A. Hopkins

That based on the application dated April 9, 2023 from Operation Smile Canada, June 18, 2023, BE PROCLAIMED as “Longest Day of SMILES.”

Motion Passed (14 to 0)

8.2   8th Report of the Community and Protective Services Committee

2023-05-02 CPSC Report

Motion made by E. Peloza

That the 8th Report of the Community and Protective Services Committee BE APPROVED, excluding item 5 (clause 2.4).

Motion Passed (14 to 0)

8.2.1   Disclosures of Pecuniary Interest

Motion made by E. Peloza

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.2.2   (2.1) 4th Report of the Animal Welfare Community Advisory Committee

Motion made by E. Peloza

That the following actions be taken with respect to the 4th Report of the Animal Welfare Community Advisory Committee, from the meeting held on April 6, 2023:

a) B. Samuels, Chair of the Environmental Stewardship and Action Community Advisory Committee BE REQUESTED to attend the next Animal Welfare Community Advisory Committee (AWCAC) meeting to provide more information on library programs that are being undertaken with respect to bird friendly initiatives; it being noted that the AWCAC held a general discussion with respect to this matter;

b) a member of the Environmental Stewardship and Action Community Advisory Committee (ESACAC) BE REQUESTED to attend the next Animal Welfare Community Advisory Committee (AWCAC) meeting to receive comments and questions from the AWCAC in regards to the ESACAC Goldfish Brochure; it being noted that the AWCAC held a general discussion with respect to this matter; and,

c) clauses 1.1, 3.1 and 5.2 to 5.4 BE RECEIVED.

Motion Passed

8.2.3   (2.2) Carling Heights Optimist Community Centre and McMahen Park Engagement Results

Motion made by E. Peloza

That, on the recommendation of the Deputy City Manager of Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff reported, dated May 2, 2023, related to the Carling Heights Optimist Community Centre and McMahen Park Engagement Results:

a) the short-term project, multi use pad/outdoor ice rink, identified through resident engagement near the Carling Heights Optimist Community Centre Assessment Centre BE ENDORSED;

b) the budget for the short-term project, multi use pad/outdoor ice rink on the current basketball court beside the community centre, BE APPROVED, in accordance with the Sources of Financing Report, as appended to the above-noted staff report; and,

c) the Civic Administration BE DIRECTED to proceed with implementation of the multi use pad/outdoor ice rink, it being noted that this work will be undertaken in accordance with the Procurement of Goods and Services Policy. (2023-R05B)

Motion Passed

8.2.4   (2.3) 2023-2024 Long-Term Care Home Service Accountability Agreement between The Corporation of the City of London (Dearness Home) and Ontario Health (Relates to Bill No. 148)

Motion made by E. Peloza

That, on the recommendation of the Deputy City Manager, Social and Health Development, the proposed by-law, as appended to the staff report dated May 2, 2023, BE INTRODUCED at the at the Municipal Council meeting to be held on May 16, 2023, to:

a) approve the Long-Term Care Home Service Accountability Agreement, as appended to the above-noted by-law, for the period April 1, 2023 to March 31, 2024, to be entered into with Ontario Health with respect to the Dearness Home; and,

b) authorize the Mayor and the City Clerk to execute the above-noted Agreement. (2023-S03)

Motion Passed

8.2.5   (2.4) Housing Collaborative Initiative (HCI) - Update

Motion made by E. Peloza

That, on the recommendation of the Deputy City Manager, Planning and Economic Development the following actions be taken with respect to the staff report, dated May 2, 2023, related to the Housing Collaborative Initiative (HCI) Update:

a)    the Civic Administration BE DIRECTED to bring London’s implementation of the Housing Collaborative Initiative Project into alignment with City of London technology and project management best practices;

b)    the project Governance Group BE REQUESTED to approve a strategy outlining how future legislative changes will be addressed and communicated to the project governance team and back to City Council;

c)    the Governance Group BE REQUESTED to approve a revised set of project requirements to be used as the basis of all future project activity;

d)    that Governance Group BE REQUESTED to provide quarterly updates to City Council until the completion of the project; and,

e)    the above-noted staff report BE RECEIVED. (2023-S11)

Motion made by S. Stevenson

Seconded by E. Peloza

That the following amendment BE APPROVED with respect to the Housing Collaborative Initiative (HCI) Update:

Amend to provide a new part e) “that Governance Group report back to City Council on project status by Q3 2023” and re-letter existing part e) to part f).

Motion Passed (14 to 0)

Motion made by A. Hopkins

Seconded by D. Ferreira

That item 5, clause 2.4, as amended, BE APPROVED.

Motion Passed (10 to 4)

Item 5, clause 2.4, as amended reads as follows:

That, on the recommendation of the Deputy City Manager, Planning and Economic Development the following actions be taken with respect to the staff report, dated May 2, 2023, related to the Housing Collaborative Initiative (HCI) Update:

a) the Civic Administration BE DIRECTED to bring London’s implementation of the Housing Collaborative Initiative Project into alignment with City of London technology and project management best practices;

b) the project Governance Group BE REQUESTED to approve a strategy outlining how future legislative changes will be addressed and communicated to the project governance team and back to City Council;

c) the Governance Group BE REQUESTED to approve a revised set of project requirements to be used as the basis of all future project activity;

d) that Governance Group BE REQUESTED to provide quarterly updates to City Council until the completion of the project;

e) that Governance Group report back to City Council on project status by Q3 2023; and,

f) the above-noted staff report BE RECEIVED. (2023-S11)

8.3   8th Report of the Civic Works Committee

2023-05-02 - CWC - Report 8

Motion made by C. Rahman

That the 8th Report of the Civic Works Committee, BE APPROVED, excluding item 5 (clause 2.4).

Motion Passed (14 to 0)

8.3.1   Disclosures of Pecuniary Interest

Motion made by C. Rahman

Councillor S. Trosow discloses a pecuniary interest in Item 2.4, having to do with the Broughdale Dyke Disaster Mitigation and Adaptation Funding – Contribution Agreement, by indicating that he owns property in the area of project.

Motion Passed

8.3.2   (2.1) 5th Report of the Environmental Stewardship and Action Community Advisory Committee

Motion made by C. Rahman

That the 5th Report of the Environmental Stewardship and Action Community Advisory Committee, from the meeting held on April 5, 2023, BE RECEIVED.

Motion Passed

8.3.3   (2.2) 5th Report of the Integrated Transportation Community Advisory Committee

Motion made by C. Rahman

That the following actions be taken with respect to the 5th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on April 19, 2023:

a) the Civic Administration BE REQUESTED to make a presentation and provide statistics on the rate of vehicular accidents in the last 10 years within the City of London, including but not limited to:

i) all vision zero accidents;

ii) a breakdown of accident data based upon mode of transportation, which includes pedestrian accidents;

iii) comparable statistics to other cities that are similar size to the City of London (if available);

iv) number of fatalities per year related to vehicular accidents; and,

b) clauses 1.1, 3.1, 3.2 and 3.3 BE RECEIVED.

Motion Passed

8.3.4   (2.3) Consultant Fee Increase - Tributary 12 Construction Contract - Administration and Design Fees

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated May 2, 2023, related to a Consultant Fee Increase for Tributary 12 Construction Contract Administration and Design Fees:

a) the contract with Matrix Solutions Inc. for detailed design, construction inspection and contract administration for the Southwinds Channel Project BE INCREASED by $83,275.00 from $296,287.85 to $379,562.85 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

b) the financing for this project BE APPROVED in accordance with Section 8.1(a) of the City of London’s Procurement of Goods and Services Policy, and as set out in the Sources of Financing Report, as appended to the above-noted staff report;

c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E03)

Motion Passed

8.3.6   (4.1) Plastic Regulations Feedback

Motion made by C. Rahman

That the following actions be taken with respect to the public consultation, released April 18, 2023, from the Environment and Climate Change Canada’s “Strategy on Zero Plastic Waste”:

a) the Civic Administration BE DIRECTED to provide written feedback on the proposed plastic regulatory framework and technical document through the federal government process by the May 18, 2023 deadline;

b) the Civic Administration BE DIRECTED to provide a copy of the written submission to the Civic Works Committee at a future meeting; and,

c) the Civic Administration BE DIRECTED to provide a copy of the written submission to the Environmental Stewardship and Action Community Advisory Committee for information as part of ongoing discussions dealing with Blue Box transition in London. (2023-D22)

Motion Passed

8.3.5   (2.4) Broughdale Dyke Disaster Mitigation and Adaptation Funding - Contribution Agreement (Relates to Bill No. 147)

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report, dated May 2, 2023, BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023, to:

a) approve the Contribution Agreement, as appended to the above-noted by-law, for Disaster Mitigation and Adaptation Fund (DMAF): Broughdale Dyke Reconstruction Project between His Majesty the King in Right of Canada, as represented by the Minister of Intergovernmental Affairs, Infrastructure and Communities (“Canada”) and The Corporation of the City of London (“Recipient”);

b) authorize the Mayor and the City Clerk to execute the above-noted Agreement;

c) authorize the Deputy City Manager, Finance Supports or the Deputy City Manager, Environment and Infrastructure to approve amending agreements to the above-noted Agreement provided it does not increase the indebtedness or liabilities of The Corporation of the City of London;

d) authorize the Mayor and the City Clerk to execute any of the above-noted amending agreements approved by the Deputy City Manager, Finance Supports or the Deputy City Manager, Environment and Infrastructure; and,

e) authorize the Deputy City Manager, Finance Supports, or their delegate, to execute any financial reports required as a condition under the above-noted Agreement. (2023-F11)

Motion Passed (13 to 0)

8.4   15th Report of the Strategic Priorities and Policy Committee

2023-05-09 SPPC Report 9-Complete

Motion made by S. Lewis

That the 15th Report of Strategic Priorities and Policy Committee BE APPROVED, excluding item 6 (clause 4.4).

Motion Passed (14 to 0)

8.4.1   Disclosures of Pecuniary Interest

Motion made by S. Lewis

That is BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.4.2   (2.1) 2023 Industrial Land Development Strategy

Motion made by S. Lewis

That the following actions be taken with respect to the 2023 Industrial Land Development Strategy: 

a)    the 2023 Industrial Land Development Strategy, as appended to the staff report dated May 9, 2023 as Appendix “A”, BE ADOPTED as City Council’s strategy for developing municipally-owned industrial land; it being noted that the Strategy is based on continuing the goal of developing and maintaining an ongoing supply of 200 hectares of strategically-located serviced industrial land;

b)    the funding requirement of for the above-noted maintenance of an ongoing supply of 200 hectares of serviced industrial land BE CONSIDERED as part of the multi-year budget process; 

c)    the Civic Administration BE DIRECTED to ensure that the inventory of municipally-owned industrial land are sold to targeted industries including: Advanced Manufacturing, Life and Health Sciences, Information and Digital Media, and Research and Development while prohibiting sales to non-targeted uses, including Warehouses, Transportation and Logistics, Truck Terminals, businesses that store and process data for retrieval, or speculative development to the private sector without verification that the end-user will be a targeted industry; 

d)    the Civic Administration BE DIRECTED to undertake an Industrial Land Needs Assessment, which shall include the use of the Climate Emergency Screening Tool; and, 

e)    a communication BE FORWARDED to the London Transit Commission requesting information, including a presentation to the appropriate standing committee, related to developing a sufficient industrial land strategy transit plan following the completion of the first quarter pilot program servicing the area.

Motion Passed

8.4.3   (4.1) Mayor’s Provincial and Federal Government Lobbying Activities in Support of Health and Homelessness System Response

Motion made by S. Lewis

That the communication from Mayor J. Morgan with respect to his Provincial and Federal Government Lobbying Activities in Support of Health and Homelessness System Response, BE RECEIVED for information.

Motion Passed

8.4.4   (4.2) London Police Services Board Candidates Interview Process

Motion made by S. Lewis

That the following actions be taken with respect to the London Police Services Board Candidate Interview Process:

a)    the communication from Mayor J. Morgan BE RECEIVED;

b)    the attached amended process, BE ENDORSED; 

c)    the five candidates BE INVITED to attend a special meeting of the Strategic Priorities and Policy Committee to be held on June 5, 2023 to conduct interviews; it being noted that it may be necessary to accommodate an additional meeting date for a candidate; and,

d)    notwithstanding the current Council Policy “Audio Recording of Municipal Council and Standing Committee In Closed Session Meetings Policy”, the audio recordings of the LPSB interviews BE MADE AVAILABLE to any Member of Council who is unable to attend the meeting, upon request.

Motion Passed

8.4.5   (4.3) Resignation from Eldon House Board of Directors

Motion made by S. Lewis

That the following actions be taken with respect to the Eldon House Board of Directors:

a)  the communication dated April 17, 2023 from R. Griesmayer BE RECEIVED;

b)  the resignation of Rebecca Griesmayer from Eldon House Board of Directors BE ACCEPTED, effective April 19, 2023; and,

c)  the City Clerk BE DIRECTED to advertise in the usual manner to solicit applications for appointment to Eldon House Board of Directors, with applications to be brought forward to a future meeting of the Strategic Priorities and Policy Committee for consideration.

Motion Passed

8.4.7   (4.5) May Progress Update - Health and Homelessness Whole of Community System Response

Motion made by S. Lewis

That, on the recommendation of the Deputy City Manager, Social and Health Development, the May Progress Update – Health & Homelessness Whole of Community System Response Report BE RECEIVED for information.

Motion Passed

8.4.6   (4.4) Confirmation of Appointment to the Governance Working Group

Motion made by S. Lewis

That Councillor S. Franke BE APPOINTED to the Governance Working Group for the term ending November 14, 2026.

Motion made by C. Rahman

Seconded by P. Cuddy

That item 6, clause 4.4, be amended to read as follows:

“That Councillors S. Frank and J. Pribil, BE APPOINTED to the Governance Working Group for the term ending November 14, 2026.”

Motion Passed (14 to 0)

At 1:27 PM, His Worship Mayor J. Morgan, places Councillor A. Hopkins in the Chair.

At 1:29 PM, His Worship Mayor J. Morgan resumes the Chair.

Motion made by S. Lewis

Seconded by D. Ferreira

That item 6, clause 4.4, as amended, BE APPROVED.

Motion Passed (14 to 0)

Item 6, clause 4.4, as amended, reads as follows:

That Councillors S. Frank and J. Pribil, BE APPOINTED to the Governance Working Group for the term ending November 14, 2026.

8.5   8th Report of the Planning and Environment Committee

2023-05-01 PEC Report 8

Motion made by S. Lehman

That the 8th Report of the Planning and Environment Committee BE APPROVED, with the exception of item 8 (clause 3.4);

it being noted that any and all written submissions relating to application(s) that were made to the Planner on file, the Planning and Environment Committee and to the Municipal Council, as well as oral submissions made at the public meeting held under the Planning Act have been, on balance, taken into consideration by Council as part of its deliberations regarding these matters.

Motion Passed (14 to 0)

8.5.1   Disclosures of Pecuniary Interest

Motion made by S. Lehman

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.5.2   (2.1) 5th Report of the Community Advisory Committee on Planning

Motion made by S. Lehman

That the following actions be taken with respect to the 5th Report of the Community Advisory Committee on Planning, from its meeting held on April 12, 2023:

 

a)    the Community Advisory Committee on Planning membership renewal with Community Heritage Ontario for 2023 BE APPROVED;

 

b)    the Municipal Council BE REQUESTED to refer the matter of the Heritage Alteration Permit Application by R. Bryson for the property located at 27 Bruce Street, Wortley Village - Old South Heritage Conservation District back to the Civic Administration to allow for continued work with the applicant; and,

 

c)    clauses 1.1, 2.1, 3.1, 3.3, 4.1 and 5.2 BE RECEIVED for information. (2023-C04)

Motion Passed

8.5.3   (2.2) 5th Report of the Ecological Community Advisory Committee

Motion made by S. Lehman

That the following actions be taken with respect to the 5th Report of the Ecological Community Advisory Committee, from its meeting held on April 20, 2023:

 

a)    K. Moser and S. Hall BE APPOINTED as Representative and Alternate to the Trails Advisory Group;

 

b)    the Working Group comments relating to the property located at 735 Southdale Road West BE FORWARDED to the Civic Administration for review and consideration; and,

 

c)    clauses 1.1, 3.1, 5.2 and 5.4 BE RECEIVED for information. 

(2023-C04)

Motion Passed

8.5.4   (2.3) Annual Report on Building Permit Fees

Motion made by S. Lehman

That the staff report dated May 1, 2023 entitled “Annual Report on Building Permit Fees”, BE RECEIVED for information. (2023-P10)

Motion Passed

8.5.5   (3.1) 2060 Jetstream Road (Z-9592) (Relates to Bill No. 161)

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application by The Corporation of the City of London, relating to the property located at 2060 Jetstream Road:

a)    consistent with Policy 43_1 of the Official Plan for the City of London, 2016, the subject lands, 2060 Jetstream Road, BE INTERPRETED to be located within the Heavy Industrial Place Type;

b)    the proposed by-law appended to the Planning and Environment Committee Added Agenda as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan for the City of London, 2016), to change the zoning of the subject property FROM a Light Industrial (LI2) Zone TO a Heavy Industrial Special Provision (HI1(_)) Zone;

it being noted that no individuals spoke at the public participation meeting associated with this matter;

it being further noted that the Municipal Council approves this application for the following reasons:

  •    the recommended amendment is consistent with the Provincial Policy Statement, 2020;

  •    the recommended amendment conforms to the policies of the Official Plan for the City of London, 2016, including but not limited to the Key Directions and Heavy Industrial Place Type; and,

  •    the recommended amendment would align the zoning of the property to that of the westerly adjacent lot (roll number 030330077040000), simplifying the future development of the sites together as one.   (2023-D14)

Motion Passed

8.5.6   (3.2) 595 Proudfoot Lane (Z-9591) (Relates to Bill No. 162)

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, based on the application by Old Oak Properties Inc., relating to the property located at 595 Proudfoot Lane, the proposed by-law appended to the staff report dated May 1, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend Zoning By-law No. Z-1, (in conformity with the Official Plan for the City of London, 2016), to change the zoning of the subject property FROM a Residential R9/Convenience Commercial (R9-7H42/CC4) Zone TO a Residential R9/Convenience Commercial/Day Care Special Provision (R9-7H42/CC4/DC(_)) Zone;

it being pointed out that the following individual made a verbal presentation at the public participation meeting held in conjunction with this matter:

  •    B. McCauley, Old Oak Properties;

it being further noted that the Municipal Council approves this application for the following reasons:

  •    the recommended amendment is consistent with the Provincial Policy Statement, 2020;

  •    the recommended amendment conforms to the in-force polices of the Official Plan for the City of London, 2016, including but not limited to the Key Directions and Neighbourhoods Place Type;

  •    the recommended amendment would permit a new use that is appropriate within the surrounding context; and,

  •    the recommended amendment would provide access to a day care centre in a convenient and  accessible location to meet the daily needs of neighbourhood residents.   (2023-D14)

Motion Passed

8.5.7   (3.3) 3480 Morgan Avenue (Z-9531) (Relates to Bill No. 163)

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application by Sifton Properties Limited, relating to the property located at 3480 Morgan Avenue:

 

a)    the request to amend Zoning By-law No. Z.-1 to change the zoning of the subject property FROM a Holding Community Shopping Area Special Provision (hh-11h-63h-82h-95h-100h-105h-135CSA5(3)) Zone TO a Residential R8 Special Provision R8-4(_)) Zone, BE REFUSED for the following reason:

 

i)    the Application did not include Holding Provisions, a number of holding provisions are considered necessary to address a range of planning and servicing issues associated with the proposed development;

 

b)    the proposed by-law appended to the Planning and Environment Committee Added Agenda as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan for the City of London, 2016), to change the zoning of the subject property FROM an Holding Community Shopping Area Special Provision (hh-11h-63h-82h-95h-100h-105h-135CSA5(3)) Zone TO an Holding Residential R8 Special Provision (hh-95h-100h-105h-198*R8-4(_)*H14) Zone, for the following reasons:

 

i)    the recommended zoning by-law amendment is consistent with the Provincial Policy Statement;

ii)    the recommended zoning conforms to the in-force policies of the Official Plan for the City of London, 2016, including, but not limited to, the Shopping Area Place Type, City Building and Design, Our Tools, and all other applicable Official Plan for the City of London, 2016 policies; and,

iii)    the zoning will permit development that is considered appropriate and compatible with the existing and future land uses surrounding the subject lands;

 

it being pointed out that the following individual made a verbal presentation at the public participation meeting held in conjunction with this matter:

 

  •    L. Clark, Sifton Properties Limited.     (2023-D14)

Motion Passed

8.5.9   (3.5) 614 Westmount Crescent (Z-9553)

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, based on the application by LA-Rosa Community Ltd., relating to the property located at 614 Westmount Crescent, the Site Plan Approval Authority BE REQUESTED to consider adding clauses relating to the access alignment across from 608 Commissioners Road West (clause a) ii)), enhanced privacy screening (clause a) xiii)), and the installation of a sidewalk on Westmount Crescent (clause a) xiv));

it being noted that the following urban design and site plan matters were raised during the application review process for consideration by the Site Plan Approval Authority:

i)    provide 2-storey townhouses south of the access along Westmount Crescent to provide an appropriate height transition from abutting low-density residential as per the site plan dated February 21, 2023;

ii)    consider locating the access to align with the proposed access at 608 Commissioners Road West; 

iii)    provide lockable front doors and habitable living space on street-facing facades, including direct connections from the front doors to a walkway or sidewalk connection along the frontage of the property;

iv)    no fencing be provided between the buildings and the public street;

v)    clarify how the disposable recycling and waste is stored and collected on the site plan;

vi)    confirm the gross floor area of each dwelling unit and confirm basement ceiling height is 1.8 metres or more;

vii)    provide shared amenity space on site, and consider adding purposeful features to this space for amenity;

viii)    protect and retain as many of the City trees on the adjacent boulevard as possible. No tree removals shall happen until a permit has been issued by Forestry Operations in compliance with the City of London Boulevard Tree Protection By-law. Replacement trees shall be provided in appropriate locations;

ix)    consider offsetting any tree removals with plantings;

x)    update the tree preservation plan to ensure all required information outlined by the Landscaped Architect has been included;

xi)    ensure pedestrian circulation and access refinements are done with the Accessibility Review Checklist; 

xii)    identify the location of fire route signage and provide a standard detail on the site plan;

xiii)    include enhanced privacy aspects such as 7 foot high fences and more evergreen trees or cedar hedges; and,

xiv)    the installation of a sidewalk along Westmount Crescent;

it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with this matter:

  •    S. Allen, MHBC; and,

  •    R. Marghella.    (2023-D14)

Motion Passed

8.5.8   (3.4) Delegation of Authority - Subdivisions and Condominiums, and Official Plan Amendment on Policies for Public Meetings (O-9606) (Relates to Bill No.’s 149 and 150)

Motion made by S. Lehman

Seconded by A. Hopkins

That Item 8, clause 3.4, BE AMENDED to read as follows:

“That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application regarding Delegation of Authority – Subdivisions and Condominiums:

a) the proposed attached, revised, by-law as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend the Official Plan for the City of London, 2016 to change the requirement for public meetings for vacant land condominiums and common elements condominiums under policy 1619 and to remove policy 1683 in its entirety; and,

b) the proposed by-law appended to the staff report dated May 1, 2023 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend By-law CP-17 being the Subdivision & Condominium Delegation & Approval By-law to include delegated approvals for minor revisions to the draft plan of subdivision, extensions to the draft plan of subdivision, subdivision agreements with special provisions, and change the requirement for public meetings for vacant land condominiums and common elements condominiums;

it being pointed out that the following individual made a verbal presentation at the public participation meeting held in conjunction with this matter:

  • M. Wallace, London Development Institute;

it being further noted that the Municipal Council approves this application for the following reasons:

  • streamline development approvals to allow the Civic Administration to get permit ready lots to market quicker;

  • delegations are also administrative in nature and will allow the Municipal Council to focus on more strategic priorities;

  • the delegations of draft plan extensions, minor red line revisions, subdivision agreement with special provisions will create time savings of 30 days; and,

  • the delegations to adjust public meeting requirements for vacant land condominiums and common elements condominiums will create time savings of 45 to 60 days. (2023-D07/D12)“

Motion Passed (14 to 0)

Motion made by S. Lehman

Seconded by E. Peloza

That Item 8, clause 3.4, as amended, BE APPROVED.

Motion Passed (14 to 0)

That Item 8, clause 3.4, BE AMENDED to read as follows:

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application regarding Delegation of Authority – Subdivisions and Condominiums:

a) the proposed attached, revised, by-law as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend the Official Plan for the City of London, 2016 to change the requirement for public meetings for vacant land condominiums and common elements condominiums under policy 1619 and to remove policy 1683 in its entirety; and,

b) the proposed by-law appended to the staff report dated May 1, 2023 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend By-law CP-17 being the Subdivision & Condominium Delegation & Approval By-law to include delegated approvals for minor revisions to the draft plan of subdivision, extensions to the draft plan of subdivision, subdivision agreements with special provisions, and change the requirement for public meetings for vacant land condominiums and common elements condominiums;

it being pointed out that the following individual made a verbal presentation at the public participation meeting held in conjunction with this matter:

  • M. Wallace, London Development Institute;

it being further noted that the Municipal Council approves this application for the following reasons:

  • streamline development approvals to allow the Civic Administration to get permit ready lots to market quicker;

  • delegations are also administrative in nature and will allow the Municipal Council to focus on more strategic priorities;

  • the delegations of draft plan extensions, minor red line revisions, subdivision agreement with special provisions will create time savings of 30 days; and,

  • the delegations to adjust public meeting requirements for vacant land condominiums and common elements condominiums will create time savings of 45 to 60 days. (2023-D07/D12)

9.   Added Reports

9.1   8th Report of Council in Closed Session

10.   Deferred Matters

None.

11.   Enquiries

None.

12.   Emergent Motions

None.

13.   By-laws

Motion made by S. Trosow

Seconded by S. Stevenson

That Introduction and First Reading of Bill No.’s 144 to 163, excluding Bill No. 147 and including the revised Bill No. 149, BE APPROVED.

Motion Passed (14 to 0)

Motion made by S. Lehman

Seconded by A. Hopkins

That Second Reading of Bill No.’s 144 to 163, excluding Bill No. 147 and including the revised Bill No. 149, BE APPROVED.

Motion Passed (14 to 0)

Motion made by S. Stevenson

Seconded by D. Ferreira

That Third Reading and Enactment of Bill No.’s 144 to 163, excluding Bill No. 147 and including the revised Bill No. 149, BE APPROVED.

Motion Passed (14 to 0)

Motion made by P. Cuddy

Seconded by A. Hopkins

That Introduction and First Reading of Bill No. 147 BE APPROVED.

Motion Passed (13 to 0)

Motion made by S. Stevenson

Seconded by S. Lehman

That Second Reading of Bill No. 147 BE APPROVED.

Motion Passed (13 to 0)

Motion made by C. Rahman

Seconded by D. Ferreira

That Third Reading and Enactment of Bill No. 147 BE APPROVED.

Motion Passed (13 to 0)

14.   Adjournment

Motion made by S. Stevenson

Seconded by P. Cuddy

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 2:16 PM.

Appendix: New Bills

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (1 hour, 16 minutes)

Please be seated. Well, thank you, colleagues. I’m gonna call to order the 10th meeting of municipal council. I will start today with a land acknowledgement.

We acknowledge that we are gathered today on the traditional lands of the Anishinaabe, Haudenosaunee, Lene Peowak, and Adewandran. We honor and respect the history, languages, and culture of the diverse and indigenous people who call this territory home. We acknowledge all of the treaties that are specific to this area. The two-row Wampum Belt Treaty of the Haudenosaunee Confederacy, Silver Covenant Chain.

The Beaver Hunting Grounds of the Haudenosaunee Nantfan Treaty of 1701. The McKee Treaty of 1790. The London Township Treaty of 1796. The Huron Track Treaty of 1827 with the Anishinaabe, and the Dish with One Spoon Covenant Wampum of the Anishinaabe and Haudenosaunee.

Three indigenous nations that are neighbors to London are the Chippewa of the Thames First Nation, Oneida Nation of the Thames, and the Muncie Delaware Nation, who all continue to live as sovereign nations with individual and unique languages, cultures, and customs. I also want to further note that the City of London is committed to making every effort to provide alternate formats and communication supports for meetings upon request. To make a request specific to this meeting, please contact Council Agenda at London.ca or 519-661-2489, extension 2425. Next, our O Canada singer.

Euler Thraer II, professionally known as Paris Monroe, is a Canadian singer-songwriter from London, Ontario with a long history of creative endeavors. He began developing the concept of Paris Monroe in January of 2021. He discovered that the purpose of Paris Monroe is to create a self-aware and relentlessly honest music that captures the entire spectrum of the human experience. Fast forward present day, the future looks bright for Paris Monroe, working in collaboration with International Award-winning engineer Aaron Murray, and Juno Award-winning Grammy-nominated engineer Dan Brodbeck.

Monroe released his debut EP, Champagne and Cigarettes. Champagne and Cigarettes is an electric four-track project depicting four chapters of a romantic relationship. He has been performing in and around London giving powerful and energetic performances to his audiences, becoming a fan favorite to audiences both old and new. Please join me in welcoming Paris Monroe at this time.

Canada, home and native land, true patron love in all this command. With glorts we see the rise, the true north strong and free. From far Canada, we stand on guard for thee. God keep our land glorts and free.

Oh, Canada, we stand on guard for thee. Oh, Canada, we stand on guard for thee. On to the first item, which is disclosures of pecuniary interest. I look for any disclosures from colleagues.

Councilor Trovesau. Item 8.3 from the Civic Works Committee. Number five, declaring a conflict on the Brookdale Dyke Disaster Mitigation and Adoption Funding Contribution Agreement because I reside in the affected area. Okay, thank you.

Further disclosures. Okay, seeing none, then I’ll move on to recognitions and I’ll just move to the podium for recognition today. I’m going to ask Melissa Norton to join me up front so it’s as exciting as possible for you. I’m very pleased to make a presentation today for the Tim Hickman Award winner, Melissa Norton.

The Tim Hickman Memorial Health and Safety Scholarship represents the importance of raising awareness of occupational health and safety in our community. This annual scholarship for students in an occupational or public health and safety related program was established in 2006 as a tribute to Tim Hickman, a young man who died in service to his community at the age of 21. Tonight, I’m pleased to announce that Melissa Norton, an occupational therapist student is the 2023 recipient of this scholarship. During the summer of 2021, Melissa started employment at the Southwest Ontario Aboriginal Health Access Center, SOHAC, as a COVID-19 screener for the very busy healthcare center.

However, it was clear that her drive to help others was not going to be satisfied sitting at a desk asking questions. Recognizing a need in her community, Melissa became the driving force behind the SOHAC traditional foods and medicine garden. Melissa worked diligently to plant, grow, harvest, and preserve vegetables and herbs, along with traditional medicines to support both SOHAC’s food hub program and the traditional healing programs. This caring and positive attitude, along with her passion and dedication for her education, makes Melissa an outstanding recipient of this award.

Thank you, Melissa, for the work you’re doing now and that work that will continue in your future career. I also want to take a moment to say thank you to QP locals 101 and 107, and of course to the Hickman family for their continued support of this scholarship over the past 17 years. Congratulations to all involved. Now, the great thing is, with awards like this, we get giant novelty checks.

And so I’ll just let the colleagues see. So I’m not sure how you get this in the bank, but you get to keep this. So we’ll do a photo and then I have a small certificate to present with you as well. Say a few words if you like.

Yeah, sure, go ahead. I wanted to say thank you for the opportunity to share my work at SOHAC. It was work that I’m incredibly proud of. And I’m so grateful to have been chosen to receive this scholarship.

And thank you to the Shirley and Kim’s family. Means a lot. Okay, thank you colleagues. Item three, review of confidential matters to be considered in public.

We have none council in closed session. We have four items to deal with in closed session. So the items are all on the agenda before you. There are no added items for the agenda.

So I look for a motion to move into closed session for the reasons that are listed on the public agenda. Councillor Hopkins, seconded by Councillor Frank. Any discussion on that? Okay, seeing none, we’ll open that for voting.

Yes. So manually vote, yay. Opposed in the vote, motion carries 14 to zero. Okay, colleagues, we’re back in public session.

We’re on to item five, confirmation and signing of the minutes of previous meetings. We have the minutes from the ninth meeting, which was held on April 25th. I look for a motion to approve those minutes. Councillor ramen, seconded by Councillor Cuddy.

Any discussion on the minutes? Seeing none, we’ll vote for that. Opposed in the vote, motion carries 14 to zero. Under communications and petitions, there are two items.

The first will be referred to the corporate services committee report that’s relevant to that one. The second is an additional colleague, Councillor Pribble, who would like to add his name to the list of appointments to governance working group. So we’ll refer that to item 4.4 or item six on the council agenda under the SBPC report that’s relevant. At that time, I’ll just make a note to the deputy mayor that we would likely amend the recommendation if we’d like to add Councillor Pribble as an appointee, but we’ll do that at that time in the agenda.

So right now the motion will be to refer these two communication items to the relevant portions of the agenda as indicated on the council agenda. So a motion to do so. Councillor Stevens and seconded by Councillor McAllister. Any discussion on that?

Seeing none, we’ll open that for voting. Opposed in the vote, motion carries 14 to zero. Okay, we have no motions for which notice was given, which means we’re on to the report section of the agenda. We have the ninth report of the corporate services committee.

I will turn it over to Deputy Mayor Lewis to present that committee report. Thank you, Your Worship. I’m happy to put the ninth report of corporate services committee on the floor. I am going to exclude item six.

That was a application issuance for the longest day of smiles, which that committee was referred back for additional information. However, communication has come through and is on the added agenda, which I think may change the recommendation council may wish to actually support issuing that proclamation now. So I think if we can deal with 1.5, sorry, one through five inclusive, and then I’ll look for an alternate motion to the committee’s recommendation on six. Sure, is there anyone who would like the chairs willing to put one through five on the floor?

Is anybody who wants something pulled from that list of one through five? Okay, see none. Then if you’re willing to move that, I don’t know if there’s any comments before we proceed with that discussion. No, I think we’re prepared to proceed with discussion.

I will point out that item to the integrity commissioner and appointment is replacing our former integrity commissioner with a new firm, okay? Councillor Hopkins, questions or comments, go ahead. Yes, I would like to make a comment on two, 2.1, the appointment of the integrity commissioner. And I’m supportive of the recommendation coming from corporate.

I do know that the integrity commissioner’s big function of the integrity commissioner is supporting the code of conduct. And I know at AMO, we have been advocating with the provincial government. In fact, in 2021, Council did support a letter coming from the mayor’s office to AMO’s recommendations. And one of the recommendations was to strengthen the integrity commissioner, as well as to deal with the third party with, you know, really challenging situations.

But we still have not heard any changes from the provincial government. And I do have a question through you, Your Worship, about the process moving forward. We’ve got, if approved, we’ll have a new integrity commissioner, but what would the process of the code of conduct here look like going forward? I’m just not sure if I understand the question, the process of the code of conduct or how the integrity commissioner would help us enforce our own code of conduct.

So I know that with these changes, the big part of the integrity commissioner’s responsibility will be with that policy. And I’d like to know through you, Your Worship, what those, if any, changes are going to happen. Okay, I’m gonna go to staff to see if there’s any expected changes that we see with the new integrity commissioner on the process that we would be following. So I’ll go to the clerk.

Thank you, Through Your Worship. Yes, if there is any changes that come from the provincial level, certainly we could engage the integrity commissioner to comment on that. As part of the existing terms of reference, one of their duties is to provide training written reference materials, educational sessions to council, as well as to advise on the applicability of the code of conduct. In the report that went to CSC, it was contemplated that there would be at least one session, one educational session provided to council, which would speak to the current code.

And if there are any subsequent changes to the code of conduct, the integrity commissioner could comment and provide guidance to council at that time. I really appreciate the update, thank you. Sure, I have just a comment on this. So I’ll turn the chair over to Councilor Hopkins.

How about you, your chair? Your Worship, please proceed. Sure, I’m just gonna make a comment on the integrity commissioner appointment. And so with the establishment of a new integrity commissioner, obviously our old integrity commissioner is ending his contract with the city of London.

I will say over the years, I’ve certainly relied on Mr. Stewart and his advice to guide me on advice on conflicts, as well as other things. I’ve found him to be very responsive. Sometimes questions can come up same day and he always got back to me in time for a council meeting.

And so I certainly want to recognize and thank him for his assistance for all councilors who had the opportunity or the necessity to access advice from him over the years. And wish him the best in his continued law practice and whatever he does next. But I just wanted to take a moment to thank him for his service to the city of London under that contract. I have no one else on the list.

I return the chair back to you. Okay, other speakers to the items before us from the committee. Okay, so we have items one through five all on the floor moved by the chair. The debate is over, so we’ll open that for voting.

Was in the vote, motion carries 14 to zero. Deputy Mayor. Thank you, worship. As I indicated, item six, the application for issuance of proclamation, longest day of smiles was one that the committee had referred to a future meeting with a request to the clerk to reach out to the applicant for additional information.

That additional information is on your added council agenda today. So council may wish to defeat the committee referral recommendation and that would allow us to then put a motion to approve on the floor. As committee chair, I think that the communication we’ve received has responded to the committee’s questions. And I think it would be appropriate to defeat the recommendation and move forward with a new recommendation.

Okay, so the chair will put the committee’s recommendation on the floor but has suggested that based on the additional information, if we want to consider approving the proclamation that we would defeat this committee recommendation and then an alternate motion could be put on the floor. So does anybody have any comments on the motions that’s on the floor? Which is the current committee recommendation that the chair has suggested we might want to consider defeating. Okay, I see no questions on that.

So we’re gonna open the current committee recommendation for voting. Councilor Pribble, Councilor Crosso was in the vote, motion fails to 12. Okay, so that motion is defeated. Councilor Crosso, so you just wanted to make that clear.

You don’t need us to reconsider. No, no, no, I just want to make sure that I don’t have an issue with what the deputy mayor said. Yeah, perfect, thank you for making that clarity. I’ll go to the deputy mayor.

So that committee recommendation was defeated. I’ll look to you for an alternate motion. Well, I would at this point move that the proclamation be approved. Okay, is there a seconder for approving the proclamation?

I see Councillor Hopkins willing to second. So debate and discussion on approval of the proclamation with the additional information now provided, go ahead. I will just say, and this isn’t really necessarily for the applicant on this proclamation, but the additional information we got was very helpful in understanding the connection to the London community and for those organizations that are considering applying for a proclamation in the future, please look at this as an example of the information you can provide to us that shows why it is a London related proclamation because that really does help us be more comfortable in our decision making process. And I want to commend the organization for the additional information they did send.

It’s certainly on review made my decision very easy on this. Great, any other discussion? Okay, so we have a moved and seconded motion to support the proclamation. I will open that for voting.

Opposed in the vote, motion carries 14 to zero. Go ahead, and that concludes the ninth report of the Corporate Services Committee. Great, thank you, on to the eighth report of the Community and Protective Services Committee, I will turn it over to Chair Palosa. Thank you, Mr.

Mayor. I’ve been asked to pull item 2.4 being the Housing Collaborative Initiative Update. I will put the remaining items 2.1 through to 2.3 on the floor. Okay, so that’s everything except the Housing Collaborative Initiative Update on the floor.

Would anybody else like something dealt with separately? No? Okay. So Councillor Palosa’s chair will move the motion for items 1 through 4.

1 through 3. Oh, sorry, there’s also, no, I’m looking at the council agenda, so there’s four items, which is disclosures 2.1, 2.2, and 2.3. That’s what’s on the floor for everyone. Okay, so that’s on the floor.

Any discussion on those items? Okay, seeing none, we’ll open those for voting. Close in the vote, motion carries 14 to zero. Councillor Palosa.

Thank you, I will now put item 2.4 on the floor. Okay, moved by the chair. Any discussion on item 2.4? Deputy Mayor Lewis.

Thank you, Your Worship. So this item is a bit of a concern for me. This software was was tendered multiple councils ago now. We still don’t have a functioning model that’s meeting all of our needs.

I realize that this direction is to bring it into alignment, to implement best practices, but this project is costing us quite frankly a lot of money, and we have no product in hand that is being fully utilized yet. I’m also concerned by comments from information technology about the fact that this software would require future updates and changes as legislation, particularly from the provincial level, may be coming down the pipe. And I, so I can’t support this. I’m gonna be blunt.

You know, I, in a past life, I studied computer technology. That’s what my college diploma is in. I was a Microsoft certified network support person, and I struggle with the fact that here we are. And in fact, I recall in 2014, being a campaign manager for a Ward 7 counselor who was successful.

He doesn’t represent Ward 7 anymore. He’s moved to a center seat. But within a matter of six weeks, a software developer was able to produce a vote at app that not only informed Ward 7 residents where they could vote, but actually worked for the whole city. And that was one ward campaign that was able to get that software developed and implemented within a campaign budget.

So to have this software be out this long, be frankly, I mean, how many versions of Windows have we been through in the time since this software originally was asked for? And it sat really in the background. And I realized that we are a complicated corporation and things do sometimes get sidetracked by changes and updates have to happen. But at some point, there are decisions that have to be made about when it’s appropriate to cut paint.

And I think we have invested far too much in this software for the value that we will get from it even once it is assuming it ever does come to completion. And at this point, I’m having doubts that the person who is leading the project is going to be able to deliver a product that is going to fulfill the needs we want it to fulfill. So I can’t support this one. I’m going to be a no vote.

I appreciate why what staff are trying to do to bring it back into alignment with things. But I think at this point, we’d be putting good money after bad on this project. Okay, other speakers. Councilor Trossa.

To the chair, my question is that seems to make sense. What? Councilor Trossa, can you stand at Councilor? Thank you very much.

What is being used in the interim while this gap continues to be unfilled? I mean, what is presumably there’s a need? What is being used? Yes, I think, I know Mr.

Felberg is online. I think he’s probably the best one to answer this. Yeah, or you can take it and then hand it off. Through your worship, Matt Felberg is here to answer any detailed questions.

My understanding is for the most part, Excel sheets and kind of workarounds, that Matt can speak more specifically to you. Go ahead, Mr. Felberg. Thank you, Mr.

Maitres, and through your worship, that’s true that we are using Excel sheets and word documents and basically making it work until we can have the software implemented. Councilor Trossa. Just curious if we can do this job with off-the-shelf software and some internal expertise. Why are we going out for consultants?

Mr. Maitres or Mr. Felberg? All four of the questions.

We’re gonna go to you, Mr. Felberg. Mr. Maitres is pointing them in your direction, so I’ll go back to you on line of questioning on this.

That’s great, thank you, your worship and through you. So that’s a big part of what we’ll be assessing and bringing back to you in Q3 is the business needs for us and what we can do. If there is another software out there, we’re not aware of it. This is a very specialized software that the developer created.

There are two municipalities currently using the wait list and through the work of the consultant, we’re actually developing, or he has developed a project governance plan for us that we’re working through with our IT department right now, as well as detailed testing cases for us to test the wait list component, which is really the core of the software at this point. We’ll be able to provide a lot more detail for you when we bring that report back. Go to the next person on the list, Councilor Raman. Thank you and through you.

I just wanted to inquire when the last time and believe it was in the report, but just as a reminder, when the last time the contract was renewed. Mr. Felbert, go ahead. Sorry, thank you, Mr.

Through you, Your Worship. The consulting contract was renewed in February of this year and the software contract is actually a fixed price contract. So there are no renewals to it. Go ahead.

Thank you. And so I assume that when I receive this motion and the direction provided by administration was to bring this into alignment, I think that there’s two ways to do that. There’s one in which administration looks to what possible solutions can be considered within the scope of work that can be done by the city or other partners or they look to continue. So I feel like the recommendation is to allow administration to go back and work that out.

Is my understanding correct? So maybe, can you outline for us the effect of the resolution before us and what it actually means about our project, our commitments, even our financial commitments moving forward. And through you, Your Worship, so that’s a big part of what we’ll be doing. We’ll be going back looking at the governance model that we have with the HCI.

So that’s the seven other municipalities. We’ll be looking at the governance model for our consulting project, which is that coordination with LNCH and ensuring that that still suits us. And then we’ll be undertaking a business review to ensure that the software still suits us, suits our needs as an organization. And then from there, we’ll be bringing back a report as well on the payments that have been made for the project.

So we can fully account for everything that’s been done to date. And where we’re headed. Let’s go ahead. Thank you.

And just to follow up, I’m just wondering how do we as an organization track and report back on best practices and key learnings from experiences like this? ‘Cause I think that’s also really important. I mean, as an organization, there’s always opportunities to learn through these kinds of decisions as a council there is as well. And I’m just wondering if that’s part of the report that we would see as well.

Thank you. I’m happy to go to Mr. Feldberg on that. Seems like a bigger question though too.

So I see if staff want to comment as well. Mr. May, there’s maybe I’ll start with you. Totally.

Through you, worship. This is a great opportunity to learn. I think anytime we see something that has taken this long that has some issues with governance, it’s an opportunity to be able to provide that as a learning, learnings to our staff and then also just be very upfront about it and to be able to move forward. So this would be very much something that we would want to ensure that council understands and understands how this was a project that started today.

This would not be happening. However, there might be some legacy projects. We need to be also making sure that we’re going back and having some accountability on those as well. So very much so, this will be a learning experience.

It’s something I’ll be sharing widely with my staff and be happy to share that beyond our group as well. Thank you. Okay, I have speakers list going. I have Councillor Hopkins, Councillor Cudi and then Councillor McAllister.

So Councillor Hopkins, go ahead. Yeah, thank you. Your worship and I appreciate the questions and concerns coming from the deputy mayor. But I also understand that we as a council need to understand this.

And with that, I think it’s really important that we get the information. I find it very hard to vote against something if I really don’t understand it. And that’s what I need to know going forward. I did hear that we are going to receive a report.

I think it is important that we get this information back to us as soon as possible. I know it’s busy times, but maybe through your worship to staff when we can expect this information. ‘Cause I do think it’s important to council. Yes, so the reporting back, Mr.

Maythers. Through your worship, the timing of that reporting back is Q3, so September is when we’re flagging as targeting date. And I do have one last question. I know we have many different programs within the corporation and how important it is.

I know there’s lots of software out there but how important it is to have everything to speak to one another, maybe through you to staff. Is that going to be under consideration as well? Go ahead, Mr. Maythers.

Absolutely. We’ll be working very closely with our friends in our IT group because any kind of integration, you’re getting, it’s complexity upon complexity when you’re dealing with these types of things. So when you’re working with other organizations as well, that even makes it more complex. So that’s why we’re course correcting, going back to our group, make sure that we’re doing it the best practice way.

Working very closely with our IT partners. Thank you. Councilor Cuddy. Thank you, Your Worship, and through you.

It’s our understanding that other municipalities have been using this software program. And I would be curious to know how many municipalities have left the service or are still using it. And I’m also wondering if it’s privileged information if we could know which communities we’re using, the municipalities were still using the service. Thank you.

Yes, I think I’ll go to Mr. Felberg for that one. Yeah, go ahead. Certainly, and through you, Your Worship.

So the reason of Waterloo and Hamilton are both using the wait list module of the software currently. Only one municipality has left the HCI, so that was York Region. Still not clear on the reasons why, which is identified in the report. And that’ll be one of the things we report back on as well.

Thank you. Councillor McAllister. Thank you, and through Your Worship, I have a hard time looking at this as anything other than kind of the municipal version of the Phoenix software. My issue with this is at what point do we keep pouring money into a system which is not live?

I do think we’re gonna get to a point to this where if it does become live, it could very well be obsolete. And as it’s even identified in the motion, there’s provincial changes that might be coming down as well. And so my concern is to keep going down a route with something that’s not even functioning. I think we would be better suited to cancel, look for a new tender and develop something that could actually be implemented in a timely fashion instead of pouring money into software that we haven’t even seen.

Thank you. Councillor Trostai, you already spoke to this and we’re at council. I’ll look to other speakers on this. Councillor Stevenson.

Thank you and through the chair. My understanding is that a sort of unfortunate situation that we’re in with this, that there is no more pouring in of money in the conversations that I’ve had. And maybe staff could clarify that waiting until Q3 for a full report won’t actually cost us any extra money. Go ahead, Mr.

Felberg. Thank you, your worship and through you. So the software component is a fixed price contract. The consulting contract is, we are still paying for that, but we are receiving service for it.

As I noted, we’re currently working through with colleagues in health and homelessness to establish what the resource requirements are for us to go through the testing and optimize our business processes. So the consultants providing test case work for us, he’s providing project management work for us and we’re meeting with him on a regular basis. Councillor Stevenson. Thank you.

And I guess my question is having renewed that contract in February were committed to the payments regardless, correct? Mr. Felberg. Through you, your worship, that’s my understanding, correct.

Do we know the term, was this the, can you remind me of the term of that renewed contract? Certainly your worship, it’s two year contract. So our next renewal would be February 2025. Unless of course we complete the contract, in which case his services would no longer be required.

Councillor Stevens. I think maybe I’m just looking for clarity as to, I was looking forward to the full report in Q3 to be able to make the determination as to whether we should cancel out of this. I don’t wanna be committed to making this work just because we’ve put money into it. My understanding is staff are gonna get back to us with their recommendation and are, you know, gonna be, there’s gonna be a full reveal here is what I’ve been told, that we’re gonna find out exactly what happened as Councillor Rahman said, you know, what can we learn from this, where else can we apply this across city, how can we reassure the residents that, you know, we are being good stewards of the money and these legacy projects that we might have, that we have done a full accounting, you know, checked around to see if there’s anything else, bring it forward, if it’s in the best interest of the city to then take the staff recommendation to cut our losses on that and just reassure residents that we’ve put things in place that this won’t happen again, or maybe they’ll come back and say that it is salvageable and we can move forward with it.

It seems like there’s a lot of unknowns to make the decision right now. I’m comfortable with waiting for the report in Q3. I didn’t see in the motion that there was a commitment to it being done by the end of September. I would like that, we need an answer.

And knowing that we’re committed to costs already, I’d like to hear staff’s full recommendation going forward. Sorry, Councillor, I just, on the part that you mentioned about no commitment to the timeframe in the motion. Like if you’re looking to amend the motion, I would just want to remind you only get to speak once at council, so if that’s something you wanted to do because you’re looking to change the motion, now would be the time before you really wish your speaking rights. Yeah, I think having a commitment to have the report by the end of Q3 is needed for me to support the motion.

So I would put that forward. Okay, so the council would like to add what staff have said is their timeframe for reporting back and that’s Q3. So we’ll just do up that. Is there a seconder to add that in?

I see Councillor Palosa, you were fastest. So that’s moved and seconded. So now we’ll just do debate on the amendment. We can return to the regular speakers list.

Councilor Perbal, I have you on the regular speakers list, but now I’ll do a debate on the amendment, which means it’s a new motion. So I do have Deputy Mayor Lewis who wants to speak on the amendment. Yes, I appreciate the amendment because it actually does provide me an opportunity to ask this question, which is a follow-up from some of the comments we heard from Mr. Felberg as well with regard to the fixed costs of the software but the consultant renewal.

If we’re talking about the end of Q3, we have a lot of investment in staff time on this and we heard staff are meeting with the consultant regularly. So what is our, both our cost in terms of man hours, but those are our person hours that could be redirected to coming up with the parameters for new software to coming up with other ways of managing our wait list. So my question through you to our staff is, what are the staffing implications? What other projects are not moving forward right now because we have to direct staff time to get this back to us at the end of Q3?

That’s Mr. Mather, so go to you. Through the chair, just to begin, we know that there’s a sunk cost here. We’re very, very much mindful of that and we don’t want to put good money after bad.

So that’s a very conscious effort that we’re making right now. As far as the comment and the question related to the project, we are currently at the point of just establishing whether this should move forward. Any of the work that we’re doing right now will either one, it’s going to help us identify whether it’s actually appropriate to move forward, but it’ll also be having us doing the work to identify the requirements for anything that would come beyond this. So it’s valuable work to do.

So I’m not overly concerned about the staff component from the consulting perspective and having the project manager still online, have some preliminary numbers, approximately $8,000 per month to be able to have that back and forth, which I think at this point is valuable in that they do have quite a few years experience now working on this and can help us pull some of that information. So it’s a fairly low cost to have to be able to give you an answer of how to move forward with this project. And then even beyond this, if this isn’t the way we want to move forward, coming up with the requirements for a future ability to provide software to support housing. And I think this is relevant to getting this back at the end of Q3, I’ll leave that to the chair to make a ruling on if he thinks it’s out of order, but if it comes back at the end of Q3 and the report recommends that we end this relationship with this consultant, then what are our cost implications for canceling at that time hearing that we’ve renewed this for two years?

Go ahead, Mr. Withers. Three-year worship, we don’t have that calculation. We would provide that as part of the report to be able to let you know if there’s a way to exit the contract and what the costs would need to do so.

Okay, on the amendment still, which is adding the basically end of Q3 deadline for the report back, Councillor Layman. Thank you, Mr. May, there’s your comments, giving me greater confidence and supporting this motion, all this amendment, speaking to the amendment right now, because I think we’re down to the point now where we’re deciding whether we throw good money after bat. But I don’t think it’s appropriate at this point to make that call right now.

I think your indication that that report coming back at Q3, we’ll answer some of those questions. My understanding is that we do need the services or the product to help us with our housing needs. Like, so if it’s not this software package, it’ll probably some other software package, which will require further investment of staff time and additional dollars. I understand Phoenix’s comparison.

I mean, that’s the poster child of government inefficiencies. Unfortunately, when you deal with software, it’s easy to get it down this road. So the fact that you’re going to be looking more in depth, kind of with that question, do we continue? And if we don’t continue, what are options to get the technology that we need to properly service this area?

So I will support the amendment. Okay, any other speakers to the amendment? Okay, so the amendment is moved and seconded. We’ve had debate on it.

We’re going to open the amendment for voting. Those in the vote, motion carries 14 to zero. Okay, so to go back to the main motion, I just need to move on a seconder as amended. So Councillor Hopkins, Councillor Ferreira.

Okay, so back on the main motion as amended, I’m going to go back to my original speaker’s list, which I left off at Councillor Perble. Thank you, Your Worship. I will support the original motion. I did have a lengthy conversation with our staff.

And I believe we need to actually get a full report. So we actually can learn for the future projects because currently the update I received, there are a lot of great areas. So I’m okay to take the additional few months. I’m happy we included the deadline.

And I do think that also the other question when I ask, if there is something out there, because we do need to get away from the Excel and Word we do. And this is still potentially the fastest way to get to it. So I’m more than happy to wait till the few four months and get a full report. Thank you.

Okay, other speakers. Okay, so we have the as amended motion, which is the original committee recommendation with the additional timeframe that was amended into it of the report back in Q3 that is moved and seconded. So we’ll open that for voting. Was in the vote, motion carries 10, four.

Okay, so that has passed back to Chair Bellosa. Thank you. And that concludes the eighth meeting of the Community Strategic Services Committee. Great, thank you very much.

Onto the eighth report of the Civic Works Committee. I’ll move to Council Raman. I’ll just remind you one colleague declared a conflict on item five, 2.4, the Brofdale Dyke. Thank you, Your Worship.

I have the privilege of presenting the eighth meeting of the Civic Works Committee that took place on May 2nd. I’d like to put on the floor items one to four and six, pulling item five. We had a great discussion. I wanna thank Councillor Frank for bringing some additional direction to the meeting for under items for direction around zero plastic waste strategy.

Okay, does anybody want any of those items dealt with separately? So the chair is moving items one through four and item six. So basically all of the committee report with the exception of the piece that a Councillor has a conflict on. All right, so moved by the chair.

Any debate or discussion on any of these items? Okay, seeing none, we’ll open that for voting. Close in the vote, motion carries 14 to zero. Chair Raman.

Thank you, and I’ll look to put item five forward. Okay, item five moved by the chair. Any discussion on item five? Seeing none, we’ll open item five for voting.

Close in the vote, motion carries 13 to zero with one recuse. Thank you, and that concludes the fastest meeting we had of Civic Works at 10 minute, thank you. Awesome, so room to improve still. Just kidding, that’s great work.

Thank you very much for your report. We’re on to the 15th report of SPPC. I will have Deputy Mayor Lewis present that report. Thank you, Your Worship.

This meeting went a little longer than Civic Works did. However, I am prepared to put all items on the floor with the exception of six. That is 4.4 from the committee agenda. The confirmation of the appointments to the governance working group.

As previously, we have a communication on the added that Councillor Pribble is interested in joining the governance working group as well. In this case, we would not have to defeat the committee recommendation. We could amend it to add both Councillor Frank and Councillor Pribble. But that will be, of course, a council’s discretion, but I think given that we need to deal with that one separately.

I’ve not been made aware of any other items that people wish dealt with separately. So I am prepared to move one through seven, excluding six. Okay, anything Councillor Colleagues would like dealt with separately from this report from what the deputy mayor is proposing. Okay, seeing none, so then the deputy mayor presenting on behalf of me is moving one through five and item seven, so everything with the exception of the governance working group appointments.

Any discussion on that? Seeing none, we’ll open that for voting. Opposed in the vote. Motion carries 14 to zero.

Deputy Mayor. So I’m now prepared to put item six. That’s 4.4 from the committee agenda. The confirmation of the appointment to the governance working group for Councillor Frank.

As I indicated, if colleagues wish to, we can now have an amendment that would deal with Councillor Pribble’s request to be added as well. Okay, I don’t look for anybody who wants to make a motion related to Councillor Pribble’s letter. I see Councillor Raman and the motion is to add Councillor Pribble. Okay, excellent.

Just wanted to make sure. Councillor Cuddy’s willing to second discussion on adding Councillor Pribble as an additional pointy as well. He’s opting not to give a campaign speech, but so like Councillor Frank did, and she was successful in her endeavor so far. So with that, we can open this for voting.

So this will be the amendment to add Councillor Pribble, and then we’ll take a motion on the two names together. Opposed in the vote. Motion carries 14 to zero. Okay, and now the motion has amended the chair is willing to move.

I need a seconder ‘cause it’s been amended. I see Councillor Ferrera willing to second. I need a discussion on the amended motion, which is the appointment of both Councillors. Okay, seeing none, we’ll open that for voting.

Councillor Trosso. I vote yes. Opposed in the vote. Motion carries 14 to zero.

And noting for those two lucky Councillors that the first meeting of the governance working group is 9 a.m. tomorrow morning. So we’ll see you very early. That concludes the 15th report of the Strategic Priorities and Policy Committee.

All right, thank you, and congratulations. The eighth report of Planning and Environment Committee, I’ll turn that over to Chair Layman. I believe there’s at least one item that has suggested technical or staff amendment to it. So Councillor Layman, over to you.

That’s correct your worship. It’s item number eight. There’s a small housekeeping amendment that I will make on that. So I’ll pull that.

I have been made of no others that others wish to call. Okay, so the chair is willing to move items one through nine with the exception of eight of which there’s a technical staff amendment on. So would anybody like anything else dealt with separately? Or can we deal with all items except for item eight?

Okay, it looks like we can proceed with that. Go ahead, Chair. So I’ll put all items, excluding number eight. It being noted that any and all written submissions relating to applications that were made to the planner and file Planning and Environment Committee and to the municipal council as well as oral submissions made at the public meeting held under the Planning Act have been on balance taken into consideration by council as part of its deliberations regarding these matters.

Okay, great. So comments or discussion on the motion before us aside from the good looking street name and number seven. No, seeing none. Okay, we’ll open that for voting.

Close the vote motion carries 14 to zero. Okay, back to you, Chair. I’d like to amend number eight. The rationale is that the previously considered by-law did not contain the reference to subsection 1727 of the Planning Act.

The by-law is amended by adding a part two which reads this amendment shall come into effect in accordance with subsection 1727 of Planning Act RSO 1990 CP13. Okay, so that’s an amendment. I will look for a seconder to amend, Councillor Hopkins. Yes, any discussion on the amendment?

Okay, seeing none, we’ll open the amendment for voting. Councillor Hopkins, thank you. Closing the vote, motion carries 14 to zero. So I’ll move number eight as amended.

Okay, I’ll need a seconder for the as amended motion. Councillor plows a second. Any discussion on the as amended motion? Seeing none, we’ll open that for voting.

Closing the vote, motion carries 14 to zero. Councillor Lehman. Thank you, that includes the three part of the Planning Environment Committee. Okay, great, that concludes the reports.

The added report, the eighth report of Council in closed session, great news. There’s no long thing to read out today, but I do need someone to report progress. I’ll look to the deputy mayor to do that. Thank you, worship.

I am happy to report that progress was made on all four items for which we went in camera today. Great, that requires no motion. So deferred matters, there are none inquiries. Are there any inquiries from colleagues today?

Okay, seeing none, we have no emergent motions. That means we’re on to bylaws. There are a number of bylaws in the package today. So I would look, I don’t think there’s any, just I’m just gonna isolate the one that had a conflict.

So just for Councillor Troceau, the item you declared a conflict on is related to bill number 147. So we’ll vote on that one separately. I believe we can deal with all other bills together unless colleagues would like them separated. So if we want them separated, let me know now.

Otherwise, what we’ll do is we’ll craft a motion for all bills, which is 144 through 163 with the exception of 147. Is there someone willing to move that? Moved by Councillor Troceau, seconded by all good, we’re all good. Moved by Councillor Troceau, seconded by Councillor Stevenson.

This is on everything with the exception of bill 147. And there’s no debate on first reading, so we’ll open first reading of these bills for— Close in the vote, motion carries 14 to zero. Okay, second reading of the same set of bills. I look for a move and a second to move by Councillor Layman, seconded by Councillor Hopkins.

Any debate or discussion on second reading? Okay, seeing none, we’ll open second reading for voting. Okay, so second reading is now open for voting. Close in the vote, motion carries 14 to zero.

Okay, and third reading of the same set of bills moved by Councillor Stevenson, seconded by Councillor Ferrera. No discussion on third reading, so we’ll open third reading for voting. Councillor Lewis, thank you. Close in the vote, motion carries 14 to zero.

Okay, now we’re on to bill 147 to which a colleague declared a conflict on. I’ll look for a mover and a seconder of first reading of bill 147. Councillor Cuddy moved seconded by Councillor Hopkins. We will open 47 for voting.

And again, this is the one that a colleague had a conflict on. Close in the vote, motion carries 13 to zero with one recuse. Okay, second reading of bill 147 moved by Councillor Stevenson, seconded by Councillor Layman. Any discussion on second reading?

Seeing none, I will open second reading for voting. Close in the vote, motion carries 13 to zero with one recuse. Okay, third and final reading of bill 147. I’ll look for a mover, Councillor Ramen, seconded by Councillor Ferrera.

There is no discussion on third reading, so we’ll open this for voting. Close in the vote, motion carries 13 to zero with one recuse. Leads, all of the bylaws that we have today, so the only thing left on the agenda is adjournment. And yes, we looks like we’ll complete when an hour and 15, 16 minutes or so, so I hope you have nice things to do in the nice weather this afternoon, and I’ll look for a motion to adjourn.

Councillor Stevenson, seconded by Councillor Cuddy. All those in favor? Second, motion carries. All right, thank you, we’re adjourned.