February 5, 2024, at 1:00 PM

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The meeting is called to order at 1:00 PM it being noted that Councillor P. Van Meerbergen was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by P. Cuddy

Seconded by S. Stevenson

That consent Items 2.1 and 2.2 BE APPROVED

Motion Passed (4 to 0)

2.1   Single Source SS-2024-032 Argyle Arena Refrigeration Condensing Unit Replacement 

2024-02-05 Staff Report - SS-2024-032 Argyle Arena Refrigeration Condensing Unit Replacement

Moved by P. Cuddy

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement of a refrigeration condensing unit:

a)    in accordance with Section 14.4(g) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to single source the supply and installation of a refrigeration condensing unit at Argyle Arena from CIMCO Refrigeration, valued at $330,000, including contingency, excluding HST;

  

b)    the approval a) above, BE CONDITIONAL upon The Corporation of the City of London’s satisfactory review and confirmation of quoted pricing, terms, conditions, and entering a contract with CIMCO Refrigeration to supply and install the required condensing unit:

c)    the financing for this procurement BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated February 5, 2024 as Appendix “A”; and

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the authorization set out in parts a) and b) above.

Motion Passed

2.2   Federation of Canadian Municipalities Advocacy Days and Board Meeting

2024-02-05 Submission - FCM - S. Franke

Moved by P. Cuddy

Seconded by S. Stevenson

That the communication dated January 15, 2024 from Councillor S. Franke regarding the Federation of Canadian Municipalities (FCM) Board of Directors Advocacy Days from the meeting held in Ottawa, ON on November 24, 2023, BE RECEIVED for information.

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

Moved by S. Stevenson

Seconded by P. Cuddy

That items 5.1 and 5.2 BE APPROVED

Motion Passed (4 to 0)

5.1   (ADDED) Application - Issuance of Proclamation - Multiple Myeloma Awareness Month

2024-02-05 Submission - (5.1) Proclamation - Multiple Myeloma Awareness

Moved by S. Stevenson

Seconded by P. Cuddy

That based on the application dated January 29, 2024 from London and District Myeloma Support Group, the month of March 2024 BE PROCLAIMED as Multiple Myeloma Awareness Month.

Motion Passed

5.2   (ADDED) Application - Issuance of Proclamation - BGC Club Day

2024-02-05 Submission - (5.2) Proclamation - BCG Club Day

Moved by S. Stevenson

Seconded by P. Cuddy

That based on the application dated February 1, 2024 from BGC London, June 7, 2024 BE PROCLAIMED BGC Club Day.

Motion Passed

6.   Confidential (Enclosed for Members only.)

Moved by P. Cuddy

Seconded by S. Stevenson

That the Corporate Services Committee convenes In Closed Session to consider the following: 

6.1 Solicitor-Client Privileged Advice / Litigation/Potential Litigation 

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

Motion Passed (4 to 0)

The Corporate Services Committee convenes In Closed Session from 1:04 PM to 1:18 PM.

6.1   Solicitor-Client Privileged Advice / Litigation/Potential Litigation

7.   Adjournment

Moved by P. Cuddy

Seconded by S. Stevenson

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 1:19 PM.

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (23 minutes)

Okay, good afternoon, everyone. I’ll call the third meeting of the Corporate Services Committee tour. It’s one o’clock right now. Please check the city website for additional meeting, detail information.

Meetings can be viewed via live stream on YouTube and the city website. The city of London is situated on the traditional lands of the Anishabeg, Haudenosaunee, Lenna Pawak, and the Anawandran. We honor and respect the history of languages and culture of the diverse indigenous people who call this territory home. The city of London is currently home to many First Nations, Métis, and Inuit today.

As representatives of the city of London, we are grateful to have the opportunity to work and live in this territory. The city of London is committed to making every effort, provide alternative formats and communication supports for meeting meetings on a quest. To making a quest specific to this meeting, please contact csc@london.ca or 519-661-2489 extension-2425. We will start with any disclosures of pecuniary interest.

Seeing none, we are on to consent items. There are two items on here. I haven’t got any requests to have anything pulled, so I’m looking for a motion to move the two consent items. Thank you, Councillor Cuddy, Councillor Stevenson.

Thank you. Okay, any questions on that? Comments? And either of those items, seeing none.

Just like to note, actually, with 2.2, that Councillor Frank did provide a report, and she has indicated if anyone has any questions, you’d be happy to answer those for her. So, not seeing anything, we’ll open up our voting. Oh, yes. Closing the vote.

Motion carries, 4-0. Okay, we have no scheduled items, items for direction. There were two added proclamations. I hope everyone had a chance to look at those.

There’s one for multiple melanoma awareness month and BGC club day. And both of those did have London addresses attached to them. So, looking for a motion to have those two proclamations. Okay, Councillor Stevenson, Councillor Cuddley.

Any discussion on that? Just typing it on one second. For voting in a moment. Closing the vote.

Motion carries, 4-0. Okay, thank you. We’re now on to confidential items. If I could get a motion to go in camera, please.

Councillor Cuddy, Councillor Stevenson. Thank you. We’ll open that for voting in a moment. Councillor Stevenson.

Closing the vote. Motion carries, 4-0. Okay, we’re back in public session. Councillor Cuddy, can you please report out?

Thank you, Chair, and through you, we met in a closed session from 1-0-4 to 1-15 PM. We made progress in the areas that we met, which we met in camera. Thank you. Thank you, and we’re on our last item.

I’m already adjournment. Can we get a motion to adjourn? Councillor Cuddy, Councillor Stevenson. Okay, just do a hand vote.

All those in favor? Put that. Less than 20 minutes. Good job, everybody.

Motion passes.