October 1, 2024, at 1:00 PM

Original link

The meeting was called to order at 1:01 PM.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by E. Peloza

Seconded by J. Pribil

That Items 2.1 to 2.4 BE APPROVED.

Motion Passed (3 to 0)

2.1   9th Report of the Animal Welfare Community Advisory Committee

2024-09-05 AWCAC Report - Full

Moved by E. Peloza

Seconded by J. Pribil

The following actions be taken with respect to the 9th Report of the Animal Welfare Community Advisory Committee, from the meeting held on September 5, 2024:

a)    that, to enhance the protection of wildlife, the following actions be taken with respect to limiting rodenticides:

i)    the attached, revised, communication BE REFERRED to a Community and Protective Services Committee agenda; and,

ii)    the inclusion of a web page resource with information for the public about preventing wildlife, including rodents, from entering buildings and recommended control methods as well as the feasibility of printing information stickers for pest-prone areas of buildings, such as cafeterias and waste storage facilities, to reduce our reliance on the use of rodenticides and raise awareness of preventative control methods BE CONSIDERED by Civic Administration; and,

b)     clauses 1.1, 3.1, 3.2 and 5.1 to 5.4 BE RECEIVED.

Motion Passed

2.2   Earl Nichols Recreation Centre Contribution Agreement

2024-10-01 SR Earl Nichols Recreation Centre Contribution Agreement

Moved by E. Peloza

Seconded by J. Pribil

That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the proposed by-law, as appended to the staff report dated October 1, 2024, BE INTRODUCED at the Municipal Council meeting to be held on October 15, 2024, to:

a)    approve the Green and Inclusive Community Buildings (GICB) Program Contribution Agreement for Earl Nichols Arena Deep Energy Retrofit between His Majesty the King in Right of Canada, as represented by the Minister of Housing, Infrastructure and Communities and The Corporation of the City of London, substantially in the form appended to the above-noted by-law;

b)    authorize the Mayor and the City Clerk to execute the above-noted Agreement;

c)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services, or written designate, to approve and execute any further Amendments to the above-noted Agreement if the Amendments are substantially in the form of the above-noted Agreement; and,

d)    authorize the Deputy City Manager, Neighbourhood and Community-Wide Services, or written designate, to undertake all the administrative, financial and reporting acts that are necessary in connection with the above-noted Agreement. (2024-R05B)

Motion Passed

2.3   Property Management Agreement with London and Middlesex Community Housing for 345 Sylvan Street

2024-10-01 SR Property Mgmt Agmt with London and Middlesex Community Housing - 345 Sylvan Street - Full

Moved by E. Peloza

Seconded by J. Pribil

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated October 1, 2024, related to a Property Management Agreement with London and Middlesex Community Housing for 345 Sylvan Street:

a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on Oct 15, 2024 to:

i)    approve the property management agreement between The Corporation of the City of London and London & Middlesex Community Housing Inc. for the operation of 345 Sylvan Street;

ii)    authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

iii)    authorize the Deputy City Manager, Planning and Economic Development to approve and execute amending agreements to the above-noted Agreement provided that no additional funding is required; and,

b)    the above-noted staff report BE RECEIVED. (2024-S11)

Motion Passed

2.4   Cross Jurisdictional Fee Subsidy Agreement - Child Care and Early Years

2024-10-01 SR Cross Jurisdictional Fee Subsidy Agmt - Child Care and Early Years - Full

Moved by E. Peloza

Seconded by J. Pribil

That, on the recommendation of the Deputy City Manager, Social and Health Development, the proposed by-law, as appended to the staff report dated October 1, 2024, BE INTRODUCED at the Municipal Council meeting to be held on October 15, 2024, to:

a)    approve the Cross Jurisdictional Fee Subsidy Agreement Template, as appended to the above-noted by-law;

b)    delegate authority to the Deputy City Manager, Social and Health Development, or their written designates, to approve and execute Cross Jurisdictional Fee Subsidy Agreements based on the above-noted Template;

c)    delegate authority to the Deputy City Manager, Social and Health Development, or their written designates, to edit and amend the Cross Jurisdictional Fee Subsidy Agreement Template from time to time in accordance with Provincial Guidelines and in accordance with the above-noted by-law; and,

d)    the delegation of power to the Deputy City Manager, Social and Health Development, and their written designates, to act under this by-law, is subject to the following:

i)    such actions are consistent with the requirements contained in the above-noted Template;

ii)    such actions are in accordance with all applicable legislation;

iii)    such actions do not require additional funding or are provided for in the City’s current budget; and,

iv)    such actions do not increase the indebtedness or liabilities of The Corporation of the City of London. (2024-S01)

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

5.1   (ADDED) Award of RFP-2024-233 - Municipal Land for Affordable Housing Development at 1958 Duluth Crescent, Block 5

2024-10-01 SR Award of RFP-2024-233 - Mun Land for Affordable Housing - 1958 Duluth Crescent

Moved by E. Peloza

Seconded by J. Pribil

That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated October 1, 2024, related to the Award of RFP-2024-233 Municipal Land for Affordable Housing Development at 1958 Duluth Crescent, Block 5:

a)    in accordance with s. 12 of the Procurement of Goods and Services Policy, Wastell Developments Inc. (“Wastell Homes”) BE APPROVED as the City’s project partner to advance an affordable housing development at Block 5, 1958 Duluth Crescent (the “Property”);

b)    the Civic Administration BE AUTHORIZED to divest the Property to Wastell Homes and allocate the Property value plus the pre-development costs as a municipal contribution to Wastell Homes to support the project development;

c)    the Civic Administration BE AUTHORIZED to align $2.3 Million from the Ontario Priorities Housing Initiative (OPHI) Year 6 funding to support the construction of new affordable housing units on the Property; noting that these funds must be committed to the project by December 2024;

d)    the Civic Administration BE DIRECTED to prepare a Contribution Agreement or other necessary agreements between The Corporation of the City of London and Wastell Homes (the “Agreement”) and seek authorization from Municipal Council for the Mayor and the City Clerk to execute the Agreement(s);

e)    the Civic Administration BE AUTHORIZED to undertake all administrative acts necessary to implement these recommendations, including to transfer title of the Property from the Housing Development Corporation, London to Wastell Homes at the appropriate time in the project plan;

f)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a Contribution Agreement with Wastell Homes; and,

g)    the Civic Administration BE DIRECTED to request the use of Strong Mayor Powers for future affordable housing contract awards funded under the the Roadmap to 3,000 Affordable Units to expedite the approval process for new affordable units;

it being noted that title to the subdivision established for 1958 Duluth Crescent is currently held by the Housing Development Corporation, London (HDC) and an HDC Board resolution, as appended to the above-noted staff report, authorizes the Civic Administration to administer the strategic initiatives and activities described in this report.

Motion Passed (3 to 0)

5.2   (ADDED) 5th Report of the Accessibility Community Advisory Committee

2024-09-26 ACAC Report

Moved by E. Peloza

Seconded by J. Pribil

That the following actions be taken with respect to the 5th Report of the Accessibility Community Advisory Committee, from the meeting held on September 26, 2024:

a)    the Civic Administration BE REQUESTED to report back at the November Accessibility Community Advisory Committee on the current status of cashless operations within the City of London’s purview with a particular focus on entertainment institutions like the Canada Life Centre and the impact these decisions may have the accessible community; and,

b)    clauses 1.1, 3.1 and 3.2 BE RECEIVED.

Motion Passed (3 to 0)

6.   Confidential

Moved by E. Peloza

Seconded by D. Ferreira

That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

6.1    Personal Matter/Identifiable Individual        

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2025 Mayor’s New Year’s Honour List.

6.2    Personal Matter/Identifiable Individual        

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2025 Mayor’s New Year’s Honour List.

6.3    (ADDED) Personal Matter/Identifiable Individual        

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2025 Mayor’s New Year’s Honour List.

Motion Passed (3 to 0)

The Community and Protective Services Committee convened In Closed Session from 1:19 PM to 1:22 PM.

7.   Adjournment

The meeting adjourned at 1:24 PM.

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (41 minutes)

All right, hello everyone. I’ll be starting the 12th meeting of the Community and Protective Services Committee. I’d like to welcome everybody in council chambers, staff in front of us, everyone online, and everyone in the gallery, one member in the gallery. So please check the city website for additional meeting detail information.

Meetings can be viewed via live streaming on YouTube and the city website. And we’ll begin with the land acknowledgement. The city of London is situated on the traditional lands of the Anishinaabe, Haudenosaunee, Linna Peiwock, and Adawandran. We honor and respect the history, languages, and culture of the diverse indigenous people who call this territory home.

The city of London is currently home to many First Nations, Métis, and Inuit today. As representatives of the people of the city of London, we are grateful to have the opportunity to work and live in this territory. The city of London is committed to making every effort, provide alternate formats and communication supports for meetings upon request to make a request specific to this meeting. Please contact CPSC at London.ca or call 519-661-2489 extension 2425.

So I have committee members in today. I have Councillor Palosa. I’ll recognize the visiting members in a second. These are members of the committee.

I have Councillor Palosa to my left. Councillor Pribble to my right. I am here myself. I have regret sent from Councillor McCalister.

He will not be able to attend today. And Councillor Troso may be dropping in online at some point in the meeting. And then I will also recognize visiting members now. Councillor Frank is here.

Okay, so I will look to members for any disclosures of interest, none. Okay, so we will start with the consent items. There are four. I have no pull requests for any consent items.

So I will look to committee to move a motion or let me know of anything that you would like to pull. Is that moving all consent items, okay? Moved by Councillor Palosa, seconded by Councillor Pribble. Okay, I will look to members for any comments or questions.

Councillor Palosa, just a second. It’s just a brief comment on I’m 2.2 being the Earl Nichols Recreation Center Contribution Agreement as the word Councillor. Thank you to staff for getting this before us. Seeing as we’ve already done the media, thanking them for the money, doing the paperwork to actually take the money.

So thank you. Thank you, Councillor. Looking to other Councillors for any comments on any of the or questions on any of the consent items, Councillor Pribble, please. Thank you, sir.

Chair, to the staff, first comments. I think it’s really great the way we are leveraging the higher levels of government money and you know, the energy reduction of 42.6% in total carbon dioxide decreased by 246. I think that’s all great news. I just had a question in regards to the funding and the 1/3 that’s by our municipality.

Currently, it’s there kind of as a one lump sum. It’s not broken into the years. And I just wanted to know if it’s gonna be hitting our current multi-year budget or the next one. And if it’s gonna be over multiple years or just in one year, thank you.

Thank you, Councillor, Ms. Smith. Thank you and through the chair. Thank you for the question.

This money is in the current multi-year budget in the current year. It’s life cycle renewal funding. It’s the end of life actually for the current equipment in the facility. So it’s very good timing that we could leverage federal government money to not only replace our equipment but replace it with better and more green equipment at our arena similar to what we did at Kinsman Arena.

So the money’s in the budget. It’s in our life cycle renewal that is in there to replace the current equipment that has reached its end of life. Thank you, Ms. Smith.

Councillor Perbault. Thank you very much. No more questions from this one. Thank you, Councillor.

I have Councillor Frank. Thank you. And thank you for recognizing me today at this committee. I just had a comment and a question for 2.3 regarding the contract for 345 Sylvan.

First, I just want to say thank you very much to staff and London Middlesex Community Housing for all the hard work they’re doing to bring this location online. As most people know, it’s 42 new units. And if anyone is a Hitchhiker’s Guide to the Galaxy fan, that’s a very great number. It’s the answer to life, the universe and everything.

Now you’re gonna have to go Google it ‘cause you don’t know what I’m talking about. But it is, I’m very much looking forward to opening this and welcoming new residents to the Ward 11 neighborhood. I did have one question and I’m just wondering, given the lessons we’ve learned at 122 baseline, which is also operated by LMCH, I’m just wondering through you to staff if they can just highlight some of the improvements they’ve made to some of the operations plan for 345 Sylvan Street. Thank you, Councillor.

Mr. Felber. Thank you and through you, Mr. Chair.

So we’ve been working with LMCH since earlier this year to develop a really robust plan and an operating performer. So we’ve got in the property management agreement, you’ll see day-to-day tenant administration as a big part of what LMCH will be doing as well as repairs and oversight of typical repairs and activities within the building itself. Additionally, we threw some of the RHI funding, which was contributed to this project. There’s also a series of reporting structure and financial management that they’ll be providing back to the city so that we can meet our obligations to CMHC for the funding.

And then additionally, they’ll be working with us on a regular basis when there’s items of major capital repair as well. Additionally, they’ve been working on bringing in tenants. They actually have two tenants that are on board right now. The tenants are coming off of our wait list as well.

So social and health development have been working very closely with LMCH to identify tenants in the right tenant mix to fit within our RHI responsibilities as well. So quite a number of things. And we certainly have some work to do with 122 baseline, but we’ll be coming back to committee in the near future to talk about that. Thank you, Councillor.

Thank you very much, I appreciate that. And again, I appreciate all the hard work that’s gone into this. Thank you, Councillor, back to Councillor Pribble. Thank you, Mr.

Chair, to this point as well, first of all, kudos again to the team and as already said, 42 units, absolutely fantastic news. I just overheard that there are two that already have moved in, because my question is, when are the tenants planning to move in? I know it’s just quarter three, but more specifically, thank you, Councillor, Mr. Felbert.

Through you, Mr. Chair. So many of the tenants that we’re bringing into this building, because we’re looking at affordable rents, it’s not folks coming from our, necessarily our social housing wait list. They’re actually providing notice to the locations where they’re currently living right now.

So we also wanna stage that in over time with the capacity of the organizational structure at OMCH. So for them to be able to have a good start when they get into the building so that when they’re there, they understand what the rules are, they understand what the expectations are, especially around things like guest management. So two have moved in, it looks like I think another five or so this week are moving in, and then over the next number of weeks into late October, early November, we should have the building filled up. Thank you, Councillor.

Thank you, follow up. So even though two are there and this agreement hasn’t been signed yet, there are no concerns or any issues with that particular item. And that’s my question to you, sorry. And the other one, has the, let me just quickly check, the individuals, have they been already identified?

Because currently what we see here, that there’s kind of the 11 units for survivors of domestic violence. So I was just wondering if they have been identified, and if there is any issue with the timing agreement not being signed yet. Thank you, Councillor, Mr. Felbert.

Through you, Mr. Chair. So through our shareholder agreement with LMCH, one of the items that they provide us is that affordable housing property management. This agreement actually formalizes it for this specific property and establishes some of the capital and the operating performance for us.

With respect to the additional tenants and identifying which tenants and how they align with RHI, our teams are working within the wait list. The wait list, as you know, I think is around 7,000 or so is on our wait list right now. So there’s a number of different items that we track in that. And then we’re identifying those folks, offers are made to the individuals on that wait list, and then LMCH is working with them to bring them toward the building, bring them into the building, and then have them move in if they’re an appropriate tenant.

Thank you, Councillor. Thank you, and the last question. On page 42 where we have the figure two Sylvan Project governance structure. My question is the other projects, do we have the similar or same structure in place?

And also other municipalities in Ontario having similar structures are they different? Thank you. Thank you, Councillor. Back to Mr.

Kalberg. Through you, Mr. Chair. Just confirming when you’re saying other projects, you’re talking about baseline, Thomson, yeah.

So essentially that is what we’re doing. So the municipal housing team and the housing stability services team, we meet with the property managers. So in dwell and LMCH, we’re working with them on those various items. And if there are items that need to come back to council for council decision, we in direction, we’ll bring those back in the future.

As I noted for 122 baseline, that is something we’re planning on doing as well. We wanna look at some an operating performance there that works for the long term for that building as well. As far as other municipalities across Ontario, there are 47 different service managers across the province and every service manager has a slightly different way of doing things. Essentially though council is a decision maker and the service manager through staff that those responsibilities delegated to staff, we work with through council in order to make a similar governance model.

Thank you, thank you. And last question, follow up. Have you done the comparison with the other municipalities? As Mr.

Felberg, you just said that everyone is a little bit different or they could have a preference. Have you done the kind of the comparison, comparative analysis, benchmarking? And this is the model that kind of suits us the most currently for our city? Through you, Mr.

Chair. So no, we haven’t done that specifically in relation to our affordable buildings and what that kind of model would be. That’s certainly something we can take back and that would, something we could incorporate into that future report on 122 baseline. Thank you, Councillor.

Thank you very much, no more questions. Thank you, looking to committee again for any comments or questions for the items, visiting members, last call. Calling the question. Closing the vote, the motion carries three to zero.

That leaves us to schedule items I have none and then items for direction, also none. We have two items for the deferred matters additional business. So looking to committee to put 5.1, move a motion for that. And for something to be put on the floor to speak to, moved by Councillor Palosa, that’s item 5.1.

Yeah, I’ll put the staff report on the floor. And looking for a seconder. Seconded by Councillor Per beble. Okay, looking to committee for any comments or questions.

Councillor Per beble. Thank you, Mr. Chair, to the staff. Again, very positive news on the page 202.

We have two deadlines, December 24th, the agreement and also April 25th to deadline comments the project to secure the OPHI funding. The only question I have any concerns with either one of these deadlines. Thank you, Councillor, Mr. Felberg.

Through you, Mr. Chair. At this point, I’m not, if you recall, we brought a report to committee in May of this year where we awarded a single source project to an architect to undertake the design for these buildings. So we’ve already started doing the work in order to prepare for that.

By December, we need to make a commitment to the province of how we’re gonna use the OPHI. We typically refer to that as OPHI funding. And then by April, we need to actually be putting shovels in the ground at that time. We don’t have any reason to believe that the proposed developer that’s in the award today will not be able to hit those targets and be able to commit to the December timeline or the April timeline.

And so at this point, with this council award, then we can get going on the project and get into the details of what needs to be done in order to start construction. Thank you, Councillor. Thank you, no more questions. Thank you, I have Councillor Palosa next.

I do not have Councillor Palosa next, okay. Okay, looking to members of committee for any further questions, comments, visiting members. And okay, let’s call the question. Closing the vote, the motion carries three to zero.

Okay, that leaves us with our last item. That’s 5.2, looking for a mover and a seconder to put this on the floor, Councillor. Thank you, just looking through you to the clerks of, are we moving that civic administration be requested to report back to the committee about cashless payments at Canada Life Center for the accessibility community and or the resignation letter in a spot to be filled on the committee? Through the chair, yes, the motion I have in E-Scribe has that request pulled out for direction from the committee.

Staff has indicated that they are able to report back in November, which the committee is expecting. And at this time, we will not be moving to fill resignation, the resignation because the new term will be starting pretty soon and we’ll be recruiting for that. Thank you, through the chair, happy to move the motion as it’s indicated in E-Scribe. Thank you, Councillor, looking for a seconder, seconded by Councillor Pribble.

Okay, just looking to committee once again for any comments or questions, none, visiting members, none. Okay, let’s call the question. Closing the vote, motion carries three to zero. Okay, thank you.

Now that leaves us with the confidential items. So this, we’re gonna go into camera for 6.1, personal matters identifiable individual, a personal matter pertaining to the identifiable individuals, including municipal employees with respect to the 2025 Mayor’s New Year’s Honors List, 6.2, the same, and 6.3, the same. So looking to committee to move a motion to go into camera, moved by Councillor Ploza, looking for a seconder, I’ll second that. Okay, let’s call the question.

Closing the vote, the motion carries three to zero. Okay, we are back in the public session. I’m going to look to the vice chair, the Honorable Councillor Elizabeth Ploza, budget chair of the city to report out. Thank you, Mr.

Chair, reporting out from confidential session that the three items identified on the public agenda regarding the New Year’s Honors List, where progress was made in confidential, thank you. Thank you, Councillor, that leaves us to adjournment. I will look to committee for a mover to adjourn, moved by Councillor Pribble, seconded by myself. That’s a hand vote.

Okay, the hand vote, all those in favor for adjournment? All those opposed? That motion carries. We’re adjourned.