Open Council

11th Council Meeting

Open Council

11th Council Meeting

June 24, 2025, at 1:00 PM

Original link

The meeting is called to order at 1:04 PM; it being noted that Councillor S. Hillier was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED Councillor P. Van Meerbergen discloses a pecuniary interest in item 11, clause 2.10 of the 11th Report of the Infrastructure and Corporate Services Committee and related Bill No. 256, having to do with an Amending Agreement to the Child Care Services Cost Apportionment and Agency Agreement by indicating that his wife owns and operates a day care.

That it BE NOTED Councillor P. Van Meerbergen discloses a pecuniary interest in item 7, clause 2.6 of the 10th Report of the Community and Protective Services Committee having to do with London-Middlesex Child Care and Early Years Service System Plan Update - 2024 Progress Report by indicating that his wife owns and operates a day care.

2.   Recognitions

2.1   His Worship the Mayor will recognize the recipient of the 2025 Tim Hickman Health and Safety Scholarship: David Perez Medina

That it BE NOTED his Worship the Mayor recognized David Perez Medina as the recipient of the 2025 Tim Hickman Health and Safety Scholarship.

3.   Review of Confidential Matters to be Considered in Public

None.

4.   Council, In Closed Session

Motion made by P. Cuddy

Seconded by S. Franke

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

4.1    Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation. (6.1/11/ICSC)

4.2    Confidential Information Supplied by Canada/Province/Territory/Crown Agency of Same

A matter pertaining to information explicitly supplied in confidence to the municipality by the Ministry of Municipal Affairs and Housing pursuant to subsection 239(2)(h) of the Municipal Act, 2001. (6.1/10/PEC)

Motion Passed (15 to 0)

That Council convenes In Closed Session from 1:18 PM to 1:25 PM.

5.   Confirmation and Signing of the Minutes of the Previous Meeting(s)

5.1   9th and 10th Meetings held on June 3, 2025 and June 17, 2025

2025-06-03 Council Minutes

2025-06-17 Special Council Minutes 10

Motion made by P. Van Meerbergen

Seconded by D. Ferreira

That the Minutes of the 9th and 10th Meetings of the Municipal Council, from the meetings held on June 3, 2025 and June 17, 2025, respectively, BE APPROVED.

Motion Passed (15 to 0)

6.   Communications and Petitions

Motion made by S. Stevenson

Seconded by E. Peloza

That the following communications BE RECEIVED and BE REFERRED as noted on the Added Agenda:

6.1    Updated Highly Supportive Housing Plan Cost Breakdown Schedule

  1.    Councillor S. Stevenson

6.2    Communication - Middlesex-London Health Unit

  1.    E. Williams, Middlesex-London Health Unit

6.3    (ADDED) City of London’s Municipal Rent Assistance Program (MRAP)

  1.    A. Ager-White, Co-operative Housing Federation of Canada        

  2.    S. Pavoni, First Nation’s Housing Co-Operative        

  3.    D. Reckman, Sanctuary London        

  4.    A. Jibb, R. Joseph, J. Manidokaa Bradley, E. Gaffney-Ladd, N. Soares and C. Harris, Atlohsa        

  5.    C. Moss, London Cares, S. Courtice, London InterCommunity Health Centre, J. Younger, St. Joseph’s Health Care London, N. Thuemler, Indwell, Dr. V Mehta, St. Joseph’s Health Care London, A. Blanchard, Homelessness Coalition, P. Tobin, CMHA Thames Valley

6.4    (ADDED) Request for Update on 2021 Reaching Home

  1.    Councillor S. Stevenson

6.5    (ADDED) Intention to Expand the Hyde Park Business Improvement Area (BIA)

  1.    D. Szpakowski and T. Delaney, Hyde Park BIA

Motion Passed (15 to 0)

7.   Motions of Which Notice is Given

None.

8.   Reports

8.1   8th Report of the Strategic Priorities and Policy Committee

2025-06-17 SPPC Report 8

Motion made by S. Lewis

That the 8th Report of the Strategic Priorities and Policy Committee BE APPROVED, with the exception of items 3 (2.2) and 6 (3.2).

Motion Passed (15 to 0)

8.1.1   Disclosures of Pecuniary Interest

Motion made by S. Lewis

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.1.2   (2.1) London Transit Commission Governance Review: Appointment of Consultant for RFP 2025-035

Motion made by S. Lewis

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of a consultant to complete the London Transit Commission Governance Review:

a)    KPMG LLP BE APPOINTED as the Consultant to conduct the London Transit Commission Governance Review, for a total amount of $132,650 (excluding HST), in accordance with sections 15.3(d) and 12 of the Procurement of Goods and Services Policy;

b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the London Transit Commission Governance Review project;

c)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

8.1.4   (2.3) Mayoral Direction 2024-001, City-owned Parking Lot Redevelopment

Motion made by S. Lewis

That the following actions be taken with respect to Mayoral Direction 2024-001, City-owned Parking Lot Redevelopment:

a)    the City-owned Parking Lot Redevelopment update provided in the report dated June 17, 2025 BE RECEIVED;

b)    the Civic Administration BE DIRECTED to take no further action regarding the City-owned parking lots located at 434 Elizabeth Street and 824 Dundas Street; and

c)    that the potential redevelopment of the city-owned parking lot located at 641 Queens Ave BE REFERRED for Civic Administration to prepare procurement documents and solicit a Request for Expressions of Interest from potential partners to construct new dwelling units, to fully complete the public engagement consultations, review the long term strategic plan for the Old East Village BIA, and evaluate the associated parking needs to report back to a meeting of Strategic Priorities and Policy Committee in Q4 2025;

it being noted that the Strategic Priorities and Policy Committee received communications and heard delegations from K. Morrison, General Manager, Old East Village BIA and J. Herb with respect to this matter.

Motion Passed

8.1.5   (3.1) Not to be heard before 1:00 PM - Presentation - Introduction to the Interim Integrity Commissioner - John Mascarin, Aird & Berlis LLP

Motion made by S. Lewis

That it BE NOTED that the Strategic Priorities and Policy Committee heard a verbal delegation from J. Mascarin, Aird & Berlis, Interim Integrity Commissioner with respect to the role of the Integrity Commissioner.

Motion Passed

8.1.7   (3.3) Housing and Development Corporation, London 2024 Annual General Meeting of the Shareholder Annual Resolutions

Motion made by S. Lewis

That the following actions be taken with respect to the Housing Development Corporation, London:

a)   on the recommendation of the City Manager, the Independent Auditor’s Report of KPMG LLP for the Shareholder of Housing Development Corporation, London, dated December 31, 2024, BE RECEIVED;

b)  the 2024 Year End Report to the Shareholder BE RECEIVED; and

c)  the 2024 Financial Statements BE RECEIVED.

Motion Passed

8.1.3   (2.2) Corporate Growth Projections Update

Motion made by S. Lewis

That, on the recommendation of the Deputy City Manager, Housing and Community Growth, the Deputy City Manager, Finance Supports, and the Deputy City Manager, Environment and Infrastructure, the following report with respect to the City of London Corporate Growth Projections 2021-2051, BE RECEIVED for information.

Motion Passed (12 to 3)

8.1.6   (3.2) Not to be heard before 2:00 PM - London & Middlesex Community Housing - 2024 Annual General Meeting of the Shareholder Annual Resolutions (Relates to Bill No. 257)

Motion made by S. Lewis

That the following actions be taken with respect to the London & Middlesex Community Housing (LMCH):

a)  on the recommendation of the City Manager, the proposed by-law as appended to the staff report dated June 17, 2025 as Appendix “A” entitled “A by-law to ratify and confirm the Annual Resolutions of the Shareholder of London & Middlesex Community Housing”, BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025;

b)  the presentation by P. Squire, Board Chair and P. Chisholm, CEO, London & Middlesex Community Housing BE RECEIVED;

c)  the 2024 Annual Report BE RECEIVED;

d)  the 2024 Financial Statements BE RECEIVED; and

e)  the communication dated April 30, 2025 from A. Forrest BE RECEIVED;

it being noted that the Strategic Priorities and Policy Committee received a communication from Councillor S. Trosow with respect to this matter.

Motion Passed (14 to 1)

8.2   11th Report of the Infrastructure and Corporate Services Committee

2025-06-16 ICSC Report 11

Motion made by C. Rahman

That the 11th Report of the Infrastructure and Corporate Services Committee BE APPROVED, with the exception of items 7 (2.6) and item 11 (2.10).

Motion Passed (15 to 0)

8.2.1   Disclosures of Pecuniary Interest

Motion made by C. Rahman

That it BE NOTED Councillor P. Van Meerbergen discloses a pecuniary interest in item 2.10, having to do with an Amending Agreement to the Child Care Services Cost Apportionment and Agency Agreement by indicating that his wife owns and operates a day care.

Motion Passed

8.2.2   (2.1) Time and Attendance Software, Single Source 25-135 Purchase (Relates to Bill No. 252)

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Enterprise Supports and the Deputy City Manager, Finance Supports, the following actions be taken with respect to the single source procurement of time and attendance software:

a)    a single source procurement BE APPROVED for the acquisition of The Ultimate Software Group of Canada, Inc., (144 Bloor St. West, Suite 400, Toronto, Ontario, M5S 1M4) software subscription licensing estimated at up to $1,700,000 (excluding HST) over five years ($340,000 per year) with options to renew and the one-time professional services fee associated with the implementation of the software estimated at up to $485,285 (excluding HST), in accordance with section 14.4(d) of the Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’;

c)    the approvals given herein BE CONDITIONAL upon the Corporation entering a formal Master Services Agreement for the services to be provided as per paragraph (a) above; and,

d)    the proposed revised by-law (as appended to the added agenda as Appendix ‘B’) BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to delegate authority to the Deputy City Manager, Enterprise Supports to approve, and execute a Master Services Agreement, and any other documents or ancillary agreements required to enter into agreement with The Ultimate Software Group of Canada, Inc., including options to renew, in a form or forms acceptable to the Deputy City Manager, Enterprise Supports.

Motion Passed

8.2.3   (2.2) RFT-2024-215 Adelaide Flood Protection and Section 1 Upgrades Tender Award

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the construction of flood protection and restoration of Section 1 at Adelaide Wastewater Treatment Plant:

a)    the bid submitted by Stone Town Construction Limited at its tendered price of $40,652,251.50, excluding HST, for the construction of flood protection and restoration of Section 1 at Adelaide Wastewater Treatment Plant BE ACCEPTED;

b)    the increase in fees for engineering services from CIMA+ related to contract administration for the Adelaide Flood Protection projects of $967,520.00, plus HST, BE APPROVED;

c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix “A”;

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and

f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

8.2.4   (2.3) Appointment of Consulting Engineer: RFP 2025-079 Anguish Drain Embankment Stabilization in Lambeth

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for detailed design and contract administration services for the Anguish Drain Embankment Stabilization project:

a)    Water’s Edge Environmental Solutions Team Ltd. BE APPOINTED to complete detailed design and contract administration in accordance with their proposal response in the amount of $250,206.00, including 20% contingency, excluding HST, in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated June 16, 2025 as Appendix ‘A’;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

8.2.5   (2.4) Funding to Support Upper Thames River Conservation Authority (UTRCA) Capital/Maintenance Projects

Motion made by C. Rahman

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of Upper Thames River Conservation Authority (UTRCA) for the capital and maintenance costs of flood control infrastructure:

a)    the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects with the City share in the total amount of $396,864.47, including contingency, excluding HST, in accordance with 14.3.a) of the Procurement of Goods and Service Policy:

i) Fanshawe Dam – Safety Boom Construction and Installation;

ii) Fanshawe Dam – Elevator Feasibility Study; and

iii) Fanshawe Dam – Gate Ropes.

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

8.2.6   (2.5) Contract Award and Consultant Appointment: London Downtown Sewer Capacity Expansion Project

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the London Downtown Sewer Capacity Expansion Project:

a)    the bid submitted by Bre-Ex Construction Inc. at its tendered price of $17,659,067.63, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of three bids received and meets the City’s specifications and requirements in all areas;

b)     Stantec Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration for the London Downtown Sewer Capacity Expansion Project in accordance with the estimate, on file, at an upset amount of $934,020.70, including 10% contingency, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated June 16, 2025 as Appendix ‘A’;

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT-2025-003); and

f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

8.2.8   (2.7) Industrial Land Development Strategy Annual Monitoring and Pricing Report - City-Owned Industrial Land

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Director, Municipal Housing and Industrial Development, on the advice of the Director, Realty Services, with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands:

a)    the staff report dated June 16, 2025, entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City-Owned Industrial Land”, BE RECEIVED; and

b)    NO ACTION BE TAKEN at this time to adjust the current pricing of City-owned industrial land from the following prices that were established on August 1st, 2024:

Innovation Park (Phases 1 to 4) and Huron Industrial Park (all phases):  

  •    Lots up to 4.99 acres: $325,000 per acre 

  •    5.00 acres and up:  $300,000 per acre

Pricing for serviced industrial land in Trafalgar Industrial Park:

  •    All lot sizes:  $300,000 per acre

Pricing for serviced industrial land in Innovation Park Phase V:

  •    All lot sizes:  $400,000.00 per acre

Surcharges are as follows: 

  •    Highway 401 Exposure – 15%

  •    Veteran’s Memorial Parkway Exposure – 5%.

Motion Passed

8.2.9   (2.8) Declare Surplus – 47 Outer Drive

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with concurrence of the Deputy City Manager, Environment and Infrastructure with respect to City-owned property, the following actions be taken:

a)    the subject property outlined on the Location Map in “Appendix A,” BE DECLARED SURPLUS; and

b)    the subject property (“Surplus Lands”) BE SOLD in accordance with the City’s Sale of Other Disposition of Land Policy.

Motion Passed

8.2.10   (2.9) Declare Surplus - City-Owned Property - 2528 Main Street

Motion made by C. Rahman

That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City owned property, the following actions be taken:

a)    the subject property outlined and hatched in “Appendix A”, BE DECLARED SURPLUS; and

b)    the subject property (“Surplus Lands”) BE SOLD to the abutting property owners subject to the Sale and Other Disposition of Land Policy.

Motion Passed

8.2.7   (2.6) Procurement of Goods & Services Policy Update

Motion made by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law (appended to the staff report dated June 16, 2025 as Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting Schedule “C” – Procurement of Goods and Services Policy in its entirety and by replacing it with a new Schedule “C” – Procurement of Goods and Services Policy, to update the Policy to further align with applicable trade agreements, support Council’s Strategic Plan, and to modernize language and community expectations.

At 2:06 PM, Councillor P. Van Meerbergen leaves the meeting.

At 2:07 PM, Councillor P. Van Meerbergen enters the meeting.

At 2:15 PM, His Worship Mayor J. Morgan, places Deputy Mayor S. Lewis in the Chair.

At 2:18 PM, His Worship Mayor J. Morgan resumes the Chair.

At 2:18 PM, Councillor H. McAlister leaves the meeting.

At 2:19 PM, Councillor H. McAlister enters the meeting.

Motion made by C. Rahman

Seconded by S. Stevenson

That the staff report dated June 16, 2025, with respect to the Procurement of Goods & Services Policy Update, BE REFFERED to a future meeting of the Infrastructure and Corporate Services Committee for Civic Administration to report back on the inclusion of providing quarterly summary reporting on procurement activities, including contract awards, and limited tendering within the policy.

Motion Failed (6 to 9)

At 2:30 PM, Councillor H. McAlister leaves the meeting.

At 2:31 PM, His Worship Mayor J. Morgan, places Deputy Mayor S. Lewis in the Chair.

At 2:32 PM, His Worship Mayor J. Morgan resumes the Chair.

At 2:33 PM, Councillor H. McAlister enters the meeting.

Motion made by C. Rahman

Seconded by J. Pribil

That the motion be amended to include a direction to staff to provide a report back to the Infrastructure and Corporate Services Committee following the first summary report with respect to quarterly summary report on procurement activities, including the resourcing required.

Motion Passed (12 to 3)

Motion made by D. Ferreira

Seconded by S. Lewis

That item 7, clause 2.6, as amended, BE APPROVED.

Motion Passed (13 to 2)

Item 7, clause 2.6, as amended, to read as follows:

That the following actions be taken with respect to the Procurement of Goods and Services Policy Update:

a)    on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law (appended to the staff report dated June 16, 2025 as Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting Schedule “C” – Procurement of Goods and Services Policy in its entirety and by replacing it with a new Schedule “C” – Procurement of Goods and Services Policy, to update the Policy to further align with applicable trade agreements, support Council’s Strategic Plan, and to modernize language and community expectations; and

b)    the Civic Administration BE DIRECTED to provide a report back to the Infrastructure and Corporate Services Committee following the first summary report with respect to quarterly summary report on procurement activities, including the resourcing required.

8.2.11   (2.10) City/County Cost Apportionment Agreements for Land Ambulance, Ontario Works, Housing and Child Care - Amending Agreement (Relates to Bill No.’s 253, 254, 255 & 256)

Motion made by C. Rahman

Motion to approve parts a), b), c) to read as follows:

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Land Ambulance Services Cost Apportionment Agreement (“Schedule A”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement;

b)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Ontario Works Cost Apportionment and Agency Agreement (“Schedule B”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement;

c)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Housing Services Cost Apportionment and CHPI Agency Agreement (“Schedule C”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement; and

Motion Passed (15 to 0)

At 2:42 PM, Councillor H. McAlister leaves the meeting.

Motion made by C. Rahman

Motion to approve part d) to read as follows:

d)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “D” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Child Care Services Cost Apportionment and Agency Agreement (“Schedule D”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement.

Motion Passed (13 to 0)

Item 11, clause 2.10 reads as follows:

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Land Ambulance Services Cost Apportionment Agreement (“Schedule A”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement;

b)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Ontario Works Cost Apportionment and Agency Agreement (“Schedule B”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement;

c)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Housing Services Cost Apportionment and CHPI Agency Agreement (“Schedule C”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement; and

d)    the proposed by-law, as appended to the staff report dated June 16, 2025 as Appendix “D” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to approve the Amending Agreement to the Child Care Services Cost Apportionment and Agency Agreement (“Schedule D”) between The Corporation of the City of London and The Corporation of the County of Middlesex and to authorize the Mayor and Clerk to execute the Amending Agreement.

At 2:44 PM, Councillor H. McAlister enters the meeting.

8.3   10th Report of the Community and Protective Services Committee

2025-06-09 CPSC Report

Motion made by D. Ferreira

That the 10th Report of the Community and Protective Services Committee BE APPROVED, with the exception of items 3 (2.2), 7 (2.6), 9, (2.8), 10 (2.9), 11 (4.1), 12 (4.2).

Motion Passed (15 to 0)

8.3.1   Disclosures of Pecuniary Interest

Motion made by D. Ferreira

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.3.2   (2.1) 2nd Report of the Environmental Stewardship and Action Community Advisory Committee

Motion made by D. Ferreira

That the following actions be taken with respect to the 2nd Report of the Environmental Stewardship and Action Community Advisory Committee, from the meeting held on May 22, 2025:

a)    the following actions be taken with respect to The Corporation of the City of London review of the Urban Growth Boundary:

i)    an Urban Growth Boundary Working Group BE ESTABLISHED consisting of N. Karsch, J. Cordes, M.A. Hodge, A. Menon, B. Samuels and L. Skinner; and,

ii)    the Civic Administration BE REQUESTED to attend the June 26, 2025 Environmental Stewardship and Action Community Advisory Committee (ESACAC) meeting to provide an update to the ESACAC; and,

b)    clauses 1.1, 3.1, 5.1 and 5.2 BE RECEIVED.

Motion Passed

8.3.4   (2.3) New Traffic Signals, Pedestrian Signals and Pedestrian Crossovers (Relates to Bill No. 262)

Motion made by D. Ferreira

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 9, 2025, related to New Traffic Signals, Pedestrian Signals and Pedestrian Crossovers:

a)    the installation of the following traffic signals BE APPROVED:

i)    Wharncliffe Road South at Morgan Avenue/Middleton Avenue

b)    the installation of the following pedestrian signals BE APPROVED:

i)    Fanshawe Park Road W at Foxwood Avenue;

ii)    Oxford Street E at Jim Aston Street;

iii)    Quebec Street at Queens Avenue;

iv)    Wellington Road at Tourist Information Centre;

v)    Highbury Avenue N at Townsend Drive;

c)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025, for the purpose of amending the Traffic and Parking By-law (PS-114) related to the new pedestrian crossovers planned to be installed in 2025; and,

d)    the 2023 Pedestrian Crossover contract value with Maple City Electric BE INCREASED by $76,723.60 to $315,723.60 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy. (2025-T07)

Motion Passed

8.3.5   (2.4) Contract Extension - Installation of Park Infrastructure (C21-054)

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure and the Senior Manager, Purchasing and Supply, the following actions be taken with respect to the staff report, dated June 9, 2025, related to an eight-month contract extension for C21-054, Supply and Installation of Playgrounds, Pathways, Parking Lots and Site Amenities in City Parks:

a)    the request to extend existing City Contract C21-054 with Piccoli Construction Limited for an additional eight-months BE APPROVED, consistent with City of London Procurement Policy;

b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that the contract extension does not obligate the Corporation to purchase equipment and services from this contractor and a Source of Financing is not required in addition to previous approvals. (2025-R04)

Motion Passed

8.3.6   (2.5) Blue Box Transition Final Year - Part A Update

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 9, 2025, related to the Blue Box Transition Final Year Part A Update:

a)    the Part A Update (Blue Box Transition Final Year), as appended to the above-noted staff report, BE RECEIVED; and,

b)    the Civic Administration BE DIRECTED to provide a Part B Update as soon as answers to the majority of remaining Blue Box transition items are available from Circular Materials, a Producer Responsibility Organization and/or separate reports if individual items require a Council decision. (2025-E07)

Motion Passed

8.3.8   (2.7) Housing Stability for All Plan - 2024 Update

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Social and Health Development, and with the concurrence of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated June 9, 2025, related to the Housing Stability for All Plan 2024 Update:

a)    the Civic Administration BE DIRECTED to submit the Housing Stability for All Plan (HSAP) 2024 Update to the Ontario Ministry of Municipal Affairs and Housing as the annual update to the local homeless prevention and housing plan, in accordance with the Housing Services Act, 2011 (HSA);

b)    the Civic Administration BE DIRECTED to circulate this report to community partners and interest holders, agencies, and community groups including, but not limited to, Middlesex County, the London Homeless Coalition and on the City of London website; and,

c)    the above-noted staff report BE RECEIVED. (2025-S11)

Motion Passed

8.3.3   (2.2) City of London Community Grants Program Grassroots, Innovation, and Capital Funding Allocations (2025)

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the staff report dated June 9, 2025, with respect to the City of London Community Grants Program Grassroots, Innovation and Capital Funding Allocations (2025) BE RECEIVED. (2025-F11A)

Motion Passed (8 to 7)

8.3.7   (2.6) London-Middlesex Child Care and Early Years Service System Plan Update - 2024 Progress Report

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Social and Health Development, the staff report dated June 9, 2025, with respect to the London-Middlesex Child Care and Early Years Service System Plan Update 2024 Progress Report, BE RECEIVED. (2025-S01)

Motion Passed (14 to 0)

8.3.9   (2.8) Life Stabilization Purchase of Service Agreements - Single Source Procurement - SS-2025-112 (Relates to Bill No. 251)

At 2:55 PM, Deputy Mayor S. Lewis leaves the meeting.

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report, dated June 9, 2025, related to Life Stabilization Purchase of Service Agreements Single Source Procurement – SS-2025-112:

a)    a Single Source Procurement (SS-2025-112) BE APPROVED at a total estimated cost of up to $185,478 (excluding HST) for the period of June 1, 2025, to June 30, 2027, with the opportunity to extend for additional four one (1) year terms, to support Goodwill Industries with the implementation and administration of the Lived Experience Community Table (LECT) initiative, as per the Corporation of the City of London Procurement Policy Section 14.4 d) and e);

b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025, to:

i)    approve the Agreement with Goodwill Industries, Ontario Great Lakes, for the implementation and administration of a Lived Experience Community Table initiative, substantially in the form appended to the above-noted by-law; and,

ii)    authorize the Mayor and the City Clerk to execute the above-noted Agreement;

c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and,

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with the selected provider. (2025-S04)

Motion Passed (13 to 1)

At 3:05 PM, Deputy Mayor S. Lewis enters the meeting.

8.3.10   (2.9) Updated Highly Supportive Housing Plan Cost Breakdown Schedule

Motion made by S. Stevenson

Seconded by J. Pribil

That the staff report dated June 9, 2025 with respect to the Updated Highly Supportive Housing Plan Cost Breakdown Schedule BE REFERRED to the July 14, 2025 meeting of the Community and Protective Services Committee in order to provide cost breakdowns or draft operational budgets for the approved Highly Supportive Housing funding amounts of $1,335,531 for 2024 and 2025 and $1,372,449 for 2025 and 2026.

Motion Failed (5 to 10)

Motion made by D. Ferreira

That, on the recommendation of the Deputy City Manager, Social and Health Development, the staff report dated June 9, 2025 with respect to the Updated Highly Supportive Housing Plan Cost Breakdown Schedule, BE RECEIVED; it being noted that a communication from Councillor S. Stevenson, dated June 5, 2025, with respect to this matter, was received. (2025-S11)

Motion Passed (14 to 1)

8.3.11   (4.1) City of London’s Municipal Rent Assistance Program (MRAP)

Motion made by H. McAlister

That the following actions be taken with respect to the communication, dated June 2, 2025, from Councillor D. Ferreira, related to the City of London’s Municipal Rent Assistance Program (MRAP):

a)    the Civic Administration BE DIRECTED to allocate up to 30% of the 2025 municipal rent supplement increase (approved at $1 million annually) to Atlohsa Family Healing Services for the administration of portable housing benefits supporting Indigenous individuals experiencing homelessness, to be delivered through Atlohsa’s existing Housing First and Rapid Rehousing programs; and,

b)    the Civic Administration BE DIRECTED to engage with Indigenous-led housing providers, including but not limited to, Ontario Aboriginal Housing Services (OAHS) and the Native Inter-Tribal Housing Co-op, and Atlohsa Family Healing Services with the intent to support expanded partner-led delivery of MRAP portable housing benefits beginning in 2026, and to develop appropriate administrative pathways for such partnerships;

it being noted that a communication from Councillor D. Ferreira, dated June 1, 2025, and a communication from A. Jibb, R. Joseph, J. Manidokaa Bradley and E. Gafney-Ladd, Atlohsa, related to this matter, were received. (2025-S11/C09/S14)

Motion made by D. Ferreira

Seconded by Mayor J. Morgan

That the communication dated June 2, 2025, from Councillor D. Ferreira regarding the City of London’s Municipal Rent Assistance Program (MRAP) BE REFERRED to Civic Administration to collaborate with Atlohsa Family Healing Services and report back to the next meeting of the Community and Protective Services Committee with a proposed implementation strategy, including administrative details required to support the allocation and delivery of portable housing benefits.

Motion Passed (15 to 0)

8.3.12   (4.2) Request for Update on 2021 Reaching Home

Motion made by S. Stevenson

Seconded by P. Van Meerbergen

That the Civic Administration BE DIRECTED to prepare an update for the August 11, 2025 meeting of the Community and Protective Services Committee regarding  the three 2021 Reaching Home capital projects, including the status of associated operational commitments and funding along with the following (previously prepared and submitted reports to the federal government) for each of the 2021 Reaching Home Sub-Project Funding Agreements, where applicable:

i) “Expected Results/Statistical Data Report” (as per 3.2 of  Schedule C of the agreements)

ii) Any “Fiscal Statistical Data Reports” and/or revised “Expected Results Reports” (as per 3.3 of Schedule C of the agreements

iii) And where applicable, the “Final Report” (as required in 13.1 of the agreements)

Motion Failed (3 to 12)

Motion made by D. Ferreira

Seconded by H. McAlister

That it BE NOTED that the Community and Protective Services Committee received communications from Councillor S. Stevenson, dated June 1, 2025 and June 5, 2025, with respect to a Request for an Update on 2021 Reaching Home.

Motion Passed (15 to 0)

Motion made by D. Ferreira

That the Council recess at this time, for 20 minutes.

Motion Passed

The Council recesses at 3:45 PM and reconvenes at 4:06 PM.

At 3:45 PM, Councillors H. McAlister and S. Trosow leave the meeting.

8.4   9th Report of the Planning and Environment Committee

2025-06-10 - PEC REPORT

Motion made by S. Lehman

That the 9th Report of the Planning and Environment Committee BE APPROVED, with the exception of items 2 (2.1), 6 (3.3) and 7 (3.4).

Motion Passed (13 to 0)

8.4.1   Disclosures of Pecuniary Interest

Motion made by S. Lehman

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.4.3   (2.2) Downtown London: Momentum Report 2025

Motion made by S. Lehman

That the Downtown London: Momentum Report BE RECEIVED;

it being noted that the verbal delegation from K. Neilsen, Board Chair, Downtown London, with respect to this matter, was received.

Motion Passed

8.4.4   (3.1) 35 Jim Ashton Street (OZ-25042) (Relates to Bill No.’s 259 and 270) 

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application of The Islamic Educational Foundation of Canada Inc. – Neil Elhayek (c/o Monteith Brown Planning Consultants) relating to the properties located at 35 Jim Ashton Street:

a) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025, to amend the Official Plan for the City of London, 2016, by ADDING a new policy in the Specific Policies for the Neighbourhoods Place Type and by ADDING the lands to Map 7 – Specific Policy Areas – of the Official Plan;

b) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “A” BE INTRODUCED at the Municipal Council meeting on June 24, 2025, to amend Zoning By-law No. Z.-1 (in conformity with the Official Plan for the City of London, 2016, as amended in part a) above), to change the zoning of the subject lands BY AMENDING the Restricted Service Commercial Special Provision (RSC5(3)) Zone;

it being further noted that the Municipal Council approves this application for the following reasons:

i) the recommended amendment is consistent with the Provincial Planning Statement, 2024 (PPS);

ii) the recommended amendment conforms to The London Plan, including, but not limited to the Key Directions, City Design and Building policies, and the Neighbourhoods Place Type policies; and,

iii) the recommended amendment would permit a complementary use that is considered appropriate within the surrounding context;

it being acknowledged that any and all oral and written submissions from the public, related to this application have been, on balance, taken into consideration by Council as part of its deliberations and final decision regarding these matters.

Motion Passed

8.4.5   (3.2) 415 Oxford Street West (OZ-25046) (Relates to Bill No.’s 260 and 271) 

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application of RAND Developments (c/o Zelinka Priamo Ltd.) relating to the property located at 415 Oxford Street West:

a) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025, to amend the Official Plan for the City of London, 2016, by AMENDING policy 1067B_ in the Specific Policies for the Neighbourhoods Place Type;

b) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025, to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan for the City of London, 2016 as amended in part a) above) to change the zoning of the subject properties FROM a Commercial Recreational (CR) Zone and Open Space (OS4) Zone TO a Holding Residential R10 Special Provision (h-8h-125R10-3(_)) Zone and Open Space (OS4) Zone; and,

c) the Site Plan Approval Authority BE REQUESTED to consider the following design issues through the site plan process:

i) wrap the podiums in active uses to create an active frontage and allow passive surveillance throughout the site;

ii) prohibit parking between the buildings and public streets;

iii) commercial entrances shall be provided on the south façade oriented to Oxford Street West; and,

iv) publicly accessible entrance shall be provided on the south and north façade oriented to Oxford Street West and the future street;

it being pointed out that the following individual made a verbal presentation at the public participation meeting held in conjunction with these matters:

  • T. Whitney, Zelinka Priamo Ltd.;

it being noted that the Municipal Council approves this application for the following reasons:

i) the recommended amendment is consistent with the Provincial Planning Statement, 2024 (PPS), which encourages the regeneration of settlement areas and land use patterns within settlement areas that provide for a range of uses and opportunities for intensification and redevelopment;

ii) the recommended amendment conforms to The London Plan, including but not limited to the evaluation criteria for Specific Policy Areas, the Neighbourhoods Place Type, and the Mud Creek EA and 415 Oxford St W Specific Policy Area policies; and,

iii) the recommended amendment facilitates the development of an underutilized site at an appropriate scale and intensity within the Built- Area Boundary and the Primary Transit Area and will contribute to achieving a range and mix of housing types within the neighbourhood;

it being acknowledged that any and all oral and written submissions from the public, related to this application have been, on balance, taken into consideration by Council as part of its deliberations and final decision regarding these matters.

Motion Passed

8.4.2   (2.1) Intention to Expand the Hyde Park Business Improvement Area (BIA)

Motion made by S. Lehman

That the staff report dated June 10, 2025, related to the Hyde Park Business Improvement Area request for expansion BE REFERRED to a future meeting of the Planning and Environment Committee in order for Civic Administration to work with the Hyde Park BIA to undertake an additional round of engagement specifically with the businesses located within the staff recommended expansion area;

it being noted that the Planning and Environment Committee received the following communications with respect to this matter:

  • a communication dated June 4, 2025, from T. Delany, President and D. Szpakowski, GM & CEO, Hyde Park BIA; and,

  • a communication dated June 7, 2025, from S. Disney, Partner, Canadian Commercial (Sherwood Forest) Inc.

Motion Failed (1 to 12)

At 4:19 PM, Councillor S. Franke leaves the meeting.

At 4:20 PM, Councillor S. Franke enters the meeting.

Motion made by S. Lehman

Seconded by C. Rahman

That the staff report dated June 10, 2025, related to the Hyde Park Business Improvement Area request for expansion BE REFERRED to a future meeting of the Planning and Environment Committee in order for Civic Administration to work with the Hyde Park BIA to undertake an additional round of engagement specifically with the businesses located within the staff recommended expansion area, excluding Key Map 3;

it being noted that the Planning and Environment Committee received the following communications with respect to this matter:

  • a communication dated June 4, 2025, from T. Delany, President and D. Szpakowski, GM & CEO, Hyde Park BIA; and, 

  • a communication dated June 7, 2025, from S. Disney, Partner, Canadian Commercial (Sherwood Forest) Inc.

Motion Passed (13 to 0)

8.4.6   (3.3) 928-934 Oxford Street West (Z-25044) (Relates to Bill No. 272)

Motion made by S. Lehman

Notwithstanding the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application of 2419361 Ontario Inc & Ali Youssef (c/o Siv-ik Planning & Design) relating to the property located at 928 & 934 Oxford Street West;

a) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan for the City of London, 2016) to change the zoning of the subject property FROM a Holding Residential R8 Special Provision (h-6*R8-4(94)) Zone and Residential R1 (R1-10) Zone TO a Residential R1/Residential R8 Special Provision (R1-10/R8-4(94)) Zone;

b) the Site Plan Approval Authority BE REQUESTED to consider the following design issues through the site plan process:

i) provide screening for the lower-level units fronting Oxford Street West and the rear parking area by providing all-season landscaping including trees and shrubs to ensure potential issues related to privacy, noise and headlight glare are mitigated;

ii) explore opportunities to move the bike parking closer to the building and remove the sidewalk to provide more space for the common amenity area;

iii) explore opportunities to retain as many existing mature trees as possible, especially along the south property line; and, 

iv) explore opportunities for an increased parking setback;

AND BE IT FURTHER RESOLVED that pursuant to subsection 34(17) of the Planning Act, no further notice be given; it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with these matters:

  • M. Davis, Siv-ik Planning and Design;

  • S. Aziz; and,

  • A. Palmateer;

it being noted that the Municipal Council approves this application for the following reasons:

i) the recommended amendment is consistent with the Provincial Planning Statement, 2024 (PPS);

ii) the recommended amendment conforms to The London Plan, including but not limited to the Key Directions, and the Neighbourhoods Place Type policies; and,

iii) the recommended amendment would permit residential intensification that is appropriate for the existing and planned context of the site and surrounding neighbourhood;

it being acknowledged that any and all oral and written submissions from the public, related to this application have been, on balance, taken into consideration by Council as part of its deliberations and final decision regarding these matters.

Motion Passed (11 to 2)

8.4.7   (3.4) 743 Richmond Street (OZ-25048) (Relates to Bill No.’s 261 and 273) 

At 4:25 PM, His Worship Mayor J. Morgan, places Deputy Mayor S. Lewis in the Chair.

At 4:27 PM, His Worship Mayor J. Morgan resumes the Chair.

Motion made by S. Lehman

That, on the recommendation of the Director, Planning and Development, the following actions be taken with respect to the application of 743 Richmond Inc. (c/o Fitzrovia) relating to the property located at 743 Richmond Street:

a) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “A” BE INTRODUCED at the Municipal Council meeting on June 24, 2025, to amend the Official Plan for the City of London, 2016, by ADDING a new policy to the Specific Policies for the Rapid Transit and Urban Corridors Place Type and by ADDING the subject lands to Map 7 – Specific Policy Areas – of the Official Plan;

b) the proposed by-law as appended to the staff report dated June 10, 2025, as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on June 24, 2025 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan for the City of London, 2016, as amended in part a) above) to change the zoning of the subject properties FROM an Office Residential/Business District Commercial Special Provision (ORD350H52/BDC(1)) Zone TO a Business District Commercial Special Provision (BDC(_)D3930H125) Zone; and,

c) the Site Plan Approval Authority BE REQUESTED to consider the following design issues through the site plan process:

i) a publicly accessible lobby entrance shall be provided on the north façade or oriented towards the intersection;

ii) commercial entrances shall be provided on the east façade or oriented towards the intersection;

iii) to align with Crime Prevention Through Environmental Design (CPTED) principles the entrance underpass area should provide clear sightlines and eliminate potential entrapment spaces, and ensure the area is well-lit;

iv) explore opportunities to provide additional short-term bicycle parking spaces on site, external or internal to the building;

v) the access to Oxford Street East shall be restricted to a right-in/right-out (RIRO); and,

vi) further refine the podium to include decorative brick cladding to further the compatibility with the adjacent heritage-listed properties;

it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with these matters:

  • G. Gilbert, Fitzrovia;

  • D. Galbraith, Up Consulting;

  • M. Attard, Hariri Pontarini Architects;

  • M. Jarazecko; and,

  • J. Pepe;

it being noted that the Planning and Environment received the following communications with respect to these matters:

  • a communication dated June 6, 2025, from M. Tovey, President SGGNA

  • a communication dated June 9, 2025, from C. Butler;

it being further noted that the Municipal Council approves this application for the following reasons:

i) the recommended amendment is consistent with the Provincial Planning Statement, 2024 (PPS), which encourages the regeneration of settlement areas and land use patterns within settlement areas that provide for a range of uses and opportunities for intensification and redevelopment;

ii) the recommended amendment conforms to The London Plan, including but not limited to the Key Directions, City Design and Building policies, the evaluation criteria for Specific Policy Areas, and the Rapid Transit and Urban Corridors Place Type policies;

iii) the recommended amendments facilitate the development of a site within the Built-Area Boundary and the Primary Transit Area with an appropriate scale and intensity that will contribute to achieving a compact City; and,

iv) the recommended amendments would permit a 35-storey, 512-unit mixed-use apartment building in a form that is appropriate for the site and will contribute to achieving a range and mix of housing types within the neighbourhood;

it being acknowledged that any and all oral and written submissions from the public, related to this application have been, on balance, taken into consideration by Council as part of its deliberations and final decision regarding these matters.

Motion Passed (12 to 1)

8.5   3rd Report of the Budget Committee

2025-06-11 Budget Report 3

Motion made by E. Peloza

That the 3rd Report of the Budget Committee BE APPROVED, with the exception of item 9 (4.7).

Motion Passed (13 to 0)

8.5.1   Disclosures of Pecuniary Interest

Motion made by E. Peloza

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.5.2   (2.1) 2026 Annual Budget Update - Next Steps

Motion made by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the report providing an update on the development of the 2026 Annual Budget Update, next steps, key dates, and public engagement BE RECEIVED for information.

Motion Passed

8.5.3   (4.1) Communication - Museum London - J. Bevan, Executive Director

Motion made by E. Peloza

That the communication dated June 2, 2025 from J. Bevan, Executive Director, Museum London regarding the 2026 Budget BE RECEIVED; it being noted that the Budget Committee heard a verbal delegation from J. Bevan, Executive Director, Museum London regarding the 2026 Budget.

Motion Passed

8.5.4   (4.2) Communication - Middlesex-London Health Unit - E. Williams, Chief Executive Officer

Motion made by E. Peloza

That the communication dated May 27, 2025 from E. Williams, Chief Executive Officer, Middlesex-London Health Unit regarding the 2026 Budget BE RECEIVED; it being noted that the Budget Committee heard a verbal delegation from E. Williams, Chief Executive Officer, Middlesex-London Health Unit regarding the 2026 Budget.

Motion Passed

8.5.5   (4.3) Communication - Cost Saving Opportunities within Heritage - Councillor S. Stevenson

Motion made by E. Peloza

That the communication dated June 1, 2025 from Councillor S. Stevenson regarding Cost Saving Opportunities within Heritage BE RECEIVED; it being noted that the Budget Committee received the following communications related to this matter:

  •    a communication from Councillor S. Stevenson, dated June 9, 2025;

  •    a communication from A. Kaplansky, Kap Holdings Inc., dated June 8, 2025;

  •    a communication from C. Taylor, dated June 10, 2025; and

  •    a communication from B. Vazquez, Chair of the Board, ACO London Region Branch, dated June 6, 2025.

Motion Passed

8.5.6   (4.4) Communication - Cost Savings Opportunities within Advisory Committee Budget - Councillor S. Stevenson

Motion made by E. Peloza

That the communication dated June 1, 2025 from Councillor S. Stevenson regarding Cost Saving Opportunities within the Advisory Committee Budget BE RECEIVED; it being noted that the Budget Committee received a communication dated June 10, 2025 from B. Samuels, Member, Environmental Stewardship and Action Community Advisory Committee with respect to this matter.

Motion Passed

8.5.7   (4.5) Communication and Presentation - Kettle Creek Conservation Authority - E. VanHooren, General Manager/Secretary Treasurer and T. Noble, Chair

Motion made by E. Peloza

That the communication dated May 23, 2025 from E. VanHooren, General Manager/Secretary Treasurer and T. Noble, Chair, Kettle Creek Conservation Authority with respect to the City of London 2026 Budget Request BE RECEIVED; it being noted that the Budget Committee heard a verbal delegation from E. VanHooren, General Manager/Secretary Treasurer and T. Noble, Chair, Kettle Creek Conservation Authority with respect to the City of London 2026 Budget.

Motion Passed

8.5.8   (4.6) Budget Updates Requested by the Mayor and the Budget Chair

Motion made by E. Peloza

That the following communications with respect to the Budget Updates Requested by the Mayor and the Budget Chair BE RECEIVED;

  •    a communication and verbal delegation from C. Finn, General Manager, Tourism London and A. Shatil, President, Tourism London Board of Directors;

  •    a communication from Councillor S. Franke, Commission Chair, London Transit Commission; 

  •    a communication from S. Judd, Chair, RBC Place London;

  •    a communication from B. Gibson, London Public Library Board Chair and M. Ciccone, CEO and Chief Librarian;

  •    a communication from P. Squire, Board Chair, London & Middlesex Community Housing; and

  •    a communication from R. Gauss, Chair, London Police Services Board.

Motion Passed

8.5.9   (4.7) Development Charges Act - Mayor J. Morgan

Motion made by E. Peloza

That it BE NOTED that the Budget Committee received a communication and presentation from Mayor J. Morgan regarding the Development Charges Act.

Motion Passed (12 to 1)

8.6   3rd Report of the Audit Committee

2025-06-18 Audit Report 3

Motion made by E. Peloza

That the 3rd Report of the Audit Committee BE APPROVED, with the exception of item 5 (4.4).

Motion Passed (13 to 0)

8.6.1   Disclosures of Pecuniary Interest

Motion made by E. Peloza

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.6.2   (4.1) 2024 Financial Audit

Motion made by E. Peloza

That, the following actions be taken with respect to the 2024 Financial Audit:

a) the 2024 Financial Report of The Corporation of the City of London BE RECEIVED; it being noted that the Audit Committee received a presentation from the Director, Financial Services with respect to this matter; and

b) the Audit Findings Report as prepared by KPMG for the year ending December 31, 2024, BE RECEIVED; it being noted that the Audit Committee received a presentation from KPMG with respect to this matter.

Motion Passed

8.6.3   (4.2) Internal Audit Follow Up Activities Dashboard - MNP

Motion made by E. Peloza

That the communication from MNP, with respect to the internal audit follow up activities update dashboard, BE RECEIVED.

Motion Passed

8.6.4   (4.3) Community Grants Program Value for Money (VfM) Audit - MNP

Motion made by E. Peloza

That the communication dated June 3, 2025 from MNP with respect to the community grants program value for money (“VfM”) audit BE RECEIVED and in relation to the Community Grants Program, the Civic Administration BE DIRECTED to report recipient outcomes and results to Council on an annual basis, effective 2026.

Motion Passed

8.6.5   (4.4) Safe London for Women, Girls and Gender-Diverse and Trans People Compliance Audit - MNP

Motion made by E. Peloza

That the communication dated June 5, 2025 from MNP with respect to safe London for women, girls and gender-diverse and trans people compliance audit BE RECEIVED.

Motion Passed (12 to 1)

8.7   10th Special Planning and Environment Committee

2025-06-23 PEC Report 10

Motion made by S. Lehman

That the 10th Special Report of the Planning and Environment Committee, BE APPROVED.

Motion Passed (13 to 0)

At 4:35 PM, His Worship Mayor J. Morgan, places Deputy Mayor S. Lewis in the Chair.

At 4:40 PM, His Worship Mayor J. Morgan resumes the Chair.

8.7.1   Disclosures of Pecuniary Interest

Motion made by S. Lehman

That it BE NOTED that no pecuniary interests were disclosed.

Motion Passed

8.7.2   (2.1) Ontario Building Faster Fund: London’s 2024 Housing Target Performance

Motion made by S. Lehman

That, on the recommendation of the Deputy City Manager, Housing and Community Growth, and with the concurrence of the Deputy City Manager, Finance Supports, the proposed by-law appended to the staff report dated June 23, 2025, as Appendix “A” BE INTRODUCED at Municipal Council to be held on June 24, 2025, to:

a)    the Ontario Transfer Payment Agreement between His Majesty the King in right of Ontario as represented by the Minister of Municipal Affairs and Housing and The Corporation of the City of London appended as Schedule “1” (the “Agreement”) BE APPROVED;

b)    the Mayor and the Clerk BE AUTHORIZED to execute the Agreement; and,

c)    the Deputy City Manager, Housing and Community Growth, or their written designate, BE AUTHORIZED to sign the reports required under the Agreement.

Motion Passed

9.   Added Reports

At 4:42 PM, Councillor A. Hopkins leaves the meeting.

At 4:44 PM, Councillor E. Peloza leaves the meeting.

Motion made by C. Rahman

That the 11th Report of the Council, In Closed Session BE APPROVED.

Motion Passed (11 to 0)

That clause 1 of the 11th Report of the Council, In Closed Session, read as follows:

Execution of 2024 to 2027 Collective Agreement for London Civic Employees Local Union No. 107 (Charted by the Canadian Union of Public Employees and Affiliated with the Canadian Labour Congress) (“CUPE Local 107”)

  1.    That, on the recommendation of the Deputy City Manager, Enterprise Supports, the Civic Administration BE DIRECTED to undertake all administrative acts that are necessary in order for the Mayor and the City Clerk to obtain the necessary authorization to execute the Collective Agreement for the years 2024 to 2027, appended as Appendix “C” to the staff report dated June 16, 2025, pursuant to the Memorandum of Agreement dated May 7, 2024 (Appendix “A”) and the Agreed to Items dated February 5, 2024, March 1, 2024 and April 3, 2024 (Appendix “B”), between The Corporation of the City of London and London Civic Employees Local Union No. 107  (Charted by the Canadian Union of Public Employees and Affiliated with the Canadian Labour Congress) (“CUPE Local 107”).

That progress was made with respect to item 4.2 as noted on the public agenda, (6.1/10/PEC).

At 4:47 PM, Councillor E. Peloza enters the meeting.

10.   Deferred Matters

None.

11.   Enquiries

None.

12.   Emergent Motions

None.

13.   By-laws

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No. 251, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No. 251, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No. 251, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No. 256, BE APPROVED.

Motion Passed (11 to 0)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No. 256, BE APPROVED.

Motion Passed (11 to 0)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No. 256, BE APPROVED.

Motion Passed (11 to 0)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No. 258, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No. 258, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No. 258, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No.’s 261 and 273, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No.’s 261 and 273, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No.’s 261 and 273, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No. 272, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No. 272, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No. 272, BE APPROVED.

Motion Passed (11 to 1)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Introduction and First Reading of Bill No. 250 to Bill No. 271 and Added Bill No. 274, with the exception of Bill No.’s 251, 256, 258, and 261, BE APPROVED.

Motion Passed (12 to 0)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Second Reading of Bill No. 250 to Bill No. 271 and Added Bill No. 274, with the exception of Bill No.’s 251, 256, 258, and 261, BE APPROVED.

Motion Passed (12 to 0)

Motion made by S. Franke

Seconded by Mayor J. Morgan

That Third Reading and Enactment of Bill No. 250 to Bill No. 271 and Added Bill No. 274, with the exception of Bill No.’s 251, 256, 258, and 261, BE APPROVED.

Motion Passed (12 to 0)

14.   Adjournment

Motion made by P. Van Meerbergen

Seconded by D. Ferreira

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 4:55 PM.

Appendix: New Bills

Full Transcript

Transcript provided by Lillian Skinner’s London Council Archive. Note: This is an automated speech-to-text transcript and may contain errors. Speaker names are not identified.

View full transcript (4 hours, 10 minutes)

[4:25] Okay, thank you. Please be seated. We’ll call to order the 11th meeting of Municipal Council. It’s hot today, June 24th, 2025, and I’m going to start with the land acknowledgement.

[19:29] We acknowledge that we are gathered today on the traditional lands of the Anishinaabek, Haudenosaunee, Lene Peiwak, and Adawandran peoples. We want to respect the history languages and culture of the diverse indigenous peoples who call this territory home. We acknowledge all of the treaties that are specific to this area, the two-row Wampum Belt Treaty of the Haudenosaunee Confederacy, the Silver Covenant chain, the Beaver Hunting Grounds of the Haudenosaunee Nanfand Treaty of 1701, and the Key Treaty of 1790, the London Township Treaty of 1796, the Huron Track Treaty of 1827, with the Anishinaabek and the Dish with One Spoon Covenant Wampum of the Anishinaabek and Haudenosaunee. Three indigenous nations that are neighbors to the city of London are the Chippewas of the Thames, First Nation, Oneida Nation of the Thames, and the Muncie Delaware Nation who all continue to live as sovereign nations with individual and unique languages, cultures, and customs. The city of London is committed to making every effort to provide alternate formats and community communication supports for meetings upon request. To make a request specific to this meeting, please contact Council Agenda at London.ca or 519-661-2489, extension 2425. With that, I will introduce our national anthem singer today. Marty Coles is a multi-instrumentalist singer-songwriter based in Old East Village here in London, Ontario, an educator, mother of two, and champion of the Girl Forward movement.

[20:58] Marty’s commitment to her music, arts, and community is infectious. She will be the debut performer at the UNESCO Celestia Art Installation unveiling at 100 Kellogg Lane Courtyard this Thursday at 10.30 a.m. London Music Office is extending an invitation to come and experience this unique art exhibit in person from June 26th until July 22nd. Please rise and join me in welcoming Marty. We’ll now perform the national anthem for us. Let’s move on to disclosures of pecuniary interest. I’ll look for colleagues who have to disclose any matters of interest. Councillor Vane Mirbergen.

[23:36] Thank you, Mayor. I’d like to disclose a pecuniary interest under the 11th report of the Infrastructure and Corporate Services Committee, which was 2.10, and it has to deal specifically with childcare as my wife operates her own childcare business, and on the 10th report of the Community and Protective Services Committee, number 7, as this deals with childcare as well, and again, my wife operates her own childcare business.

[24:17] Okay, we will make those notes, and that also relates to a number of bills, so we’ll make sure those are pulled separately for you as well. Other disclosures of pecuniary interest for public session. Seeing none, then. We will move to recognitions. There are two. I’m going to start with the first one from the podium, and then I have Councillor Vane Mirbergen for the second one, so I’m just going to move to the podium.

[25:13] So I’m really excited today. We do this annually. This is the presentation of the Tim Hickman Award winner. This year it is David Perez Medina, who is here with his family. We had a chance to meet in my office and have a chat, and exchange the little check, the one that actually you take to the bank, but we’ll get a slightly bigger one up here for you in a moment. And I’m going to say a couple of nice words about you, and then we’ll invite you up to say a few words yourself. The Tim Hickman Memorial Health and Safety Scholarship represents the importance of raising awareness of occupational health and safety in our community.

[25:50] This annual scholarship for students is an occupational, in an occupational or public health and safety related program was established in 2006 as a tribute to Tim Hickman, a young man who died in the service of his community at age 21. Today, I’m pleased to announce that David Perez Medina is a student who is in occupational health and safety management at Western University, and an expiring OH&S professional is the 2025 recipient of this scholarship. David is currently enrolled in the Occupational Health and Safety Management Program at Western University after he graduates he plans to become an OH&S professional.

[26:27] He aims to dedicate himself to creating safer workplaces, advocating for worker well-being, and contributing to society. David emphasizes that workplace tragedies are preventable through diligent assessment, planning, action, and a culture that prioritizes health and safety above all. Thank you, David, for the work that you’re doing now, and will continue to do in the future as you develop your career. I also want to take a moment to thank QP locals 101 and 107, and of course the Hickman family for their continued support of this scholarship over the last 17 years. Congratulations to all involved, and please join me in welcoming David to the podium to say a few words.

[27:23] Everyone, first and foremost, thank you Mayor Morgan for the kind introduction. Good afternoon members of City Council, members of the selection committee, family, friends of the Hickman family, and everyone here today. I’d like to thank the Hickman family for this opportunity and would like to extend my condolences for the loss of their son. I would like to thank the City of London, QP locals 107, 101, Tim’s family and friends for sponsoring the annual Memorial Scholarship opportunity in our community, which represents the importance of raising awareness of Occupational Health and Safety. It is an incredible honor to be this year’s recipient of the Tim Hickman Memorial Health and Safety Scholarship. I first learned about Tim’s story during my very first Health and Safety course at Fanshawe College, and it has left a lasting impression on me. Tim’s life, his compassion, his leadership, and the tragedy that took him far too soon are powerful reminders of why the work we all contribute to our communities in Occupational Health and Safety matters. His story has shaped my perspective deeply, reinforcing my belief that workplace tragedies are preventable, and when we lead with care, commitment, and a culture that strengthens worker well-being.

[28:49] As I continue my studies in career in Occupational Health and Safety, I carry Tim’s memory with me, and I will continue to advocate for safer, healthier workplaces, and stronger communities. Thank you for this honor, and thank you to the Hickman family for your strength, your advocacy, for turning the loss into lasting change. Thank you, everyone. Let me just add one more thing, and then we’ll do this nice $3,000 large check for you, we’ll do some photos. But I want to share with folks how dedicated David is to Occupational Health and Safety. When he came in my office just to meet and talk, one of the first things he said is like, “Oh, you’ve got a staring desk and an ergonomic mouse,” right? So obviously top of mind, he’s just scanning the environment, and I’m sure there are a few things that I could be doing better, but just you’ve got an eye for this, you’re going to have a phenomenal career one day and just thank you for everything you do. So let’s do a couple photos for your family.

[30:52] Okay, thanks again for that. I will go to Councillor Vamehringham for the second recognition. Thank you, Mayor. Last weekend, Holy Trinity Greek Orthodox Community on Southdale Road at the Greek Hellenic Center hosted the Oda Greek Festival. It was its 45th year. This is a tremendous, can only be described as a jewel in London’s calendar. It was attended over the weekend by thousands of Londoners. It had the finest of entertainment, which of course, being Greek, had dancers, and the finest of food, dare say, the finest of oozos.

[31:43] They’re actually quite nice, quite nice. So I’d like to say congratulations to all organized, and it’s the one weekend that any Londoner, regardless of background, can be Greek. So cheers to them, and hearty congratulations. Thank you, Mayor. Okay, sorry, Mr. Mayor. Go ahead, Councillor. Thank you. I have one too that I forgot about until Opefest. I’d be remiss if I didn’t stand, especially with the heatwave, or having to recognize the London ice cream company for their 30th anniversary celebration that I brought greetings for on behalf of Council. They were not my ward, now they are. So we’re glad to have them out on White Oak Road. They opened in 1995, and they become much more than just a place to enjoy a cone. It’s a cornerstone of our local community and businesses. They started a small batch operation, another beloved local brand with over 120 flavors across London and beyond being on many store shelves as well. So just stop by enjoying a cone. They have picnic tables, and it is actually a community gathering space, and they contribute to many community events throughout South London. So just congratulations for 30 years and looking forward to the next 30. Great. Thank you. Appreciate that. Any other recognitions? Seeing none, a review of confidential matters. We consider it in public. We have none. We have two items for council and closed session. So I’ll look for a motion to go into closed session. Councillor Cudi, seconded by Councillor Frank. No discussion on going into closed session. So we’ll open the vote. Yes, closing the vote. Motion carries 15 to 0.

[33:47] Okay, so we’ll move to committee room. That means for members of the public, we’ll be back after we’ve concluded our committee in closed session. Okay, thank you. Please be seated. That concludes closed session. We’re now on to confirmation signing of the minutes for previous meetings. We actually have two meetings to do the minutes for the 9th and 10th meetings held June 3rd and June 17th. I’ll look for a mover of those minutes. Councillor Bamiroberg and seconded by Councillor Ferra. Any discussion on the minutes? All right, seeing none, we’ll open that for voting. The vote. Yes, closing the vote. Motion carries 15 to 0.

[44:28] Okay, communications and petitions. There are five items, including the added. It looks like all of them have related sections in the committee reports to be referred to. There’s a consolidated motion to refer all of them to those relevant areas. I’ll look for a mover for that. Councillor Stevens and seconded by Councillor Palosa. Any discussion on referring those? Seeing none, we’ll open that for voting. Councillor Chaucer voting yes, closing the vote. Motion carries 15 to 0. Okay, there’s no notice for motions, sorry, motions for which notice was given. So we’re on to reports. We have 8.1 as the first report. That’s their report from the 8th meeting of the Strategic Priorities Policy Committee. I’ll turn it over to Deputy Mayor Lewis to present that report. Thank you, worship. I am pleased to present the 8th report of the Strategic Priorities and Policy Committee. I’ve not been asked in advance to have any items pulled. So I’m prepared to move the entire report unless there’s a request to have anything removed. Councillor Troz? Yes, I’m sorry, I’ve indicated to the clerk I would like the LMCH matter. Not pulled for discussion, but I’d like to vote separately.

[46:01] Okay, we’ll take number 6 out then. And is there anything else? Okay, go ahead, Councillor Hopkins. Yes, I’d like to pull number 3, 2.2 to vote separately on it. All good. Looks like just those two. Yep. All right, Deputy Mayor, go ahead. Before I put anything on the floor, you worship there. Oh, sorry, the 7th is the Housing Development Corporation. So that’s fine. So I’m prepared to move 1, 2, 4, 5, and 7. We’ll put 1, 2, 4, 5, and 7 on the floor. Any discussion on those? Okay, seeing none, we’ll open those for voting. Those in vote motion carries 15 to 0.

[47:11] Go ahead, Deputy Mayor. I will now put item 3. This is 2.2 from the Committee Report Corporate Growth Projections on the floor. Okay, that’s on the floor by the chair. Any discussion? Seeing none, we’ll open that for voting. Those in the vote, motion carries 12 to 3. Go ahead. And finally, you worship, I’m prepared to put item 6. This is 3.2 from the Committee Report, the London and Middlesex Community Housing 2024 annual general meeting of the shareholder annual resolutions. Okay, that is on the floor. I’ll look for any speakers to that one. Seeing none, we’ll open this for voting. Those in the vote, motion carries 14 to 1. Any worship, I’m sure that they’re already on it, but I’ll just flag that the item we just voted on is related to bill number 257 in the bylaws, so that should be noted to people for a separate vote later. And that concludes the eighth report of the Strategic Priorities and Policy Committee. Yes, perfect. And good reminder, if you haven’t let the clerk know already about some things you’d like separate in the bylaws, we’re kind of dealing with them as we go, but please either indicate to them at a short break or send an email and let them know we can make sure that we craft those series of motions at the end of the meeting on the bylaws ahead of time, and that’ll make things go a little smoother later on. 8.2 is the 11th report of the Infrastructure and Corporate Services Committee.

[49:04] I will turn it over to Chair Raman noting that there was a conflict declared on number 11 so far. Go ahead. Thank you, Your Worship. I would like to put items 1 through 6, 8, 9, and 10 on the floor, and I’ll ask the Vice Chair, Councillor Frank, to present item 7 on the time. Okay, first, would anybody like anything else separated? Looks like we’re separating 7 and 11 right now. Everything is good together though. Any debate on the items before us, which is everything excluding 7 and 11? All right, we’ll open that one for voting then.

[49:44] Those in the vote motion carries 15 to 0. Thank you, I’ll ask the Vice Chair to present the next one. Okay, Councillor Frank, go ahead. Thank you. I’ll put item 7 on the floor. Okay, item 7 is on the floor, procurement of goods and services policy update. I looked for any speakers. Councillor Stevenson, go ahead. Thank you. I would have liked to attend the meeting. Unfortunately, I had a conflict. I did send a bunch of questions and I appreciate getting the answers that I did. I’m uncomfortable with this one. There’s a lot of really big changes here that I would have liked more time to go through and fully understand. A question through you to staff. 28.1 refers to the approval of a budget constitutes financial approval.

[50:52] And I know that we were told that we’re going to see, you know, 84 percent less coming before council for approval individually. So I just wondered if I could just get clarification around this approval of a budget constitutes financial approval. Does that mean when we are approving our 2026 budget that we’re in, in a sense, proving all of the financial pieces of that in one approval? Your staff, go ahead. Thank you to the chair. Financial approval in the context that it would allow a procurement to be initiated. So from that perspective, council would set out a budget through the budget process. That provides the ability to go out and procure a service in which we are hoping to deliver that service with. So that certainly, through the procurement policy, we set out the authorization to initiate and develop the procurement. And from that perspective, the transparent process to go through would be through our bids and tenders through a competitive process, noting that through the trade agreements, there are some exclusions that would be there.

[52:02] But certainly the approval is to be able to initiate that process because council has authorized the funds to be able to deliver a service. The procurement process then would be able to be initiated. And then based on that, would follow through the policy guidelines, as set out and approved in the policy. Councilor Stevenson. Thank you. And through you, just to follow up now, is that a change from the previous procurement policy? Go ahead, Ms. Bebel. I thank you through the chair. That is not a change from the current procurement policy. It is just highly a little bit more better and clearly articulated in terms of.

[52:38] So one of the key things that we do is ensure that before any procurement is initiated, that the budget is there to be able to proceed. If that budget is not there, we do not proceed. So we’re just making sure that the language reflects the best practices in the industry to ensure that that is in place. Councilor Stevenson. Thank you. And through you, just another follow-up, just so that we can understand, when we hear there’s going to be potentially, and I know you’ve tried to communicate this, and I appreciate all the emails. But when we see, you know, 84% less reports coming to council, there’s an accountability and transparency piece to council and the public as well, that’s, you know, separate from the procurement side of things. So I’m just wondering, can you just help us understand, like, what is change such that we’re going to see less? What’s the piece that is changing so that things aren’t going to be coming to us as often?

[53:32] Ms. Bergone. I think you threw the chain through the chair. So realistically, through the procurement process, one of the key things through the Collingwood Judicial Inquiry is the role of council and in terms of approving the awards. Because a procurement is initiated and done through a competitive process, the involvement of council sets out additional risk to the municipality. So the procurement policy that we’ve recommended takes the best practices that were highlighted as part of the judicial review, in addition to numerous other legal reviews that we’ve done, compliance reviews over the last year, as well as looking at the best practices with other municipalities.

[54:11] One of those key pieces then is after the award is done is communicating that award to the public. That is done publicly through our bids and tenders and then would automatically be done through those biannual reports that we are recommending that we would proceed with. So rather than some of those awards where you see through our annual procurement reporting that we do roughly about March/April, those come to you a year later. We’re now looking to initiate bi-annual reviews that would outline all of the procurements that have been awarded and issued so that would come through council as a public report. The other clear part is procurement outlines the authority to be able to initiate and do the award. It does not actually provide the authority for civic administration to enter into the contracts for non-competitive purchases.

[55:01] The other regulations and bylaws that govern the authority to enter into contracts still prevail. So through all of those non-competitive procurements that are through the exclusions list, if there is a contractual arrangement that needs to be brought forward and signed, unless there is a delegation of authority through another existing bylaw, civic administration would still need to bring those forward for council approval to be able to execute those agreements. So rather than, so right now we do joint reports that award the procurement and give the authority to enter into the contracts. The award of the procurement would no longer be included, but for those non-competitive under limited tendering, which is the new terminology, those would still need to come forward to be able to enter into those contracts and get authority through the council. Mr. Stevenson. Thank you. And another follow-up in regards to the audit committee and the high risk that we had regarding vendor management. My understanding is that some of these changes are going to address those issues that were highlighted given that the budget case or the business case wasn’t supported. Go ahead. Thank you through your worship. So yes, one of the things that we tried to incorporate into the procurement policy recommendation is all of the internal audits, best practices that we have. So one of those components was the vendor management.

[56:31] One of the, the business case predicate was based on developing a centralized process, where there was control within procurement to ensure that all of those vendor management processes are going to be rolled out. With the business case not being approved, that process will need to continue on a decentralized basis because we don’t have the resources to proceed. However, all of the best practices in terms of laying out the clear expectations and clear accountability measures for those vendors that are entering into procurements with the city of London are ultimately laid out and clearly articulated in the governance documents and through the procurements that they respond to. So section 29 of the procurement policy lays all of those expectations out and then through our procedures and implementation we would then look using those expectations to build our procedures on a decentralized basis to ensure that those are in a force. Councillor Stevenson. Thank you very much. There were some new exclusions added to schedule B and some of them are pretty broad. I just wondered is there anything you can share with us regarding M&O which is the international and donor funded agreements and the Indigenous procurement. Go ahead. Thank you through the chair. So the list of exclusions was based particularly on the exclusions as part of the trade agreements. So that was one of the things in terms of the recommendations that we’ve put forward is to bring our procurement policy in line with the existing trade agreements of which we need to be accountable. So that was certainly a number of those exclusions were brought in specifically to identify and use the wording that is outlined in the trade agreements to be consistent under best practices. Certainly from that perspective there may be a number that may not necessarily apply but we’ve tried to ensure that consistency.

[58:34] With respect to the Indigenous exclusion that particularly relates to the recent Council approved Reconciliation Plan. So there were a number of items related to Indigenous procurement that were included as part of that plan that Council did approve and we have now since mirrored those in as part of the procurement policy to allow us to be able to implement those. Go ahead Councillor Stevenson. Thank you and maybe a last follow-up on that. I didn’t see Indigenous business defined in the definitions and I know we hear things in the media about the definition of Indigenous and sometimes it not going to where we were intending it to go. Is there any concern around that or any clarity coming in terms of those definitions and qualifications? Go ahead Ms. Purple. Thank you through the chair. I’m not sure I have the answer to that one. Councillor I may need to take that back and do some further work. Certainly it was based on the Reconciliation Plan so we would look to that to provide some of that framework but as part of our implementation tools if there is a definition it required that we would need to seek further clarification. We can certainly take a look at that and bring that back.

[59:47] Thank you very much. I just am uncomfortable with this one. I’m still leaning towards voting no I’m going to listen to my colleagues and decide how to vote on this. Okay other speakers to this one. Go ahead Deputy Marilos. Thank you Your Worship. So I’ve seen a couple of email questions go back and forth on this one and I think that there’s some as a result has raised a couple of questions for me too and so through you I want to get make sure that first of all I’m reading the most updated version and I’m correct because I deleted my first issue council agenda when I got the added and I think I made notes in the original that I shouldn’t have deleted quite yet. So forgive me if this has been answered somewhere Ms. Purple but I think through you chair the policy is recommending a twice annual reporting to council of a comprehensive overview. I’m wondering because I see that other municipalities some do annual some do twice a year some do quarterly and I will say that twice a year because of the significant reduction in reports that will be coming through a regular committee cycle. I’m not entirely comfortable with twice a year versus quarterly and I’m wondering if staff can comment on why they’re recommending twice a year rather than quarterly. Given the significant number of reductions we’d be seeing in reporting overall through regular committee cycles I’m a little uncomfortable with the recommendation for twice instead of four times a year so I’m just looking for some staff comment on that. Go ahead Ms. Purple. Thank you for the chair. So one of the things we looked at and and that I referenced earlier was the the notion in terms of vendor management and the fact there were no additional resources put forward. So this has been work that the staff have been doing on the sides of their desk for over the last year. That’s one of the reasons why it’s taken us so long to get here. Because there is a significant implementation plan that we now need to be able to bring forward there needs to be communication to all of our vendors and effectively implement all of the tools that then go along to assist the staff in administering the policy. As a result of all of that change and not knowing how much work and additional effort this policy may require from the staff we’re trying to be cautious to ensure that we can at least meet the biannual get through a cycle first and then determine whether or not there is capacity to be able to do that on a more frequent basis. So certainly we’re beginning with the biannual and the hope is that we might be able to do it on a more frequent basis but we’re worried about not having the resources to commit to that right up front when we don’t know exactly how much work that’s going to be in the long run. One of the things I might also add is that because the reports may not be going forward biz and tenders is open to the public and all of the procurement and awards are available to the public as they are awarded. So that information is available to council should you wish to go in and take a look at that even though we may not be providing a report that information would be available publicly if that provides any assistance.

[1:03:14] Deputy Mayor thank you worship and through you I will say it does provide some assistance although given the nature of the structure of the biz and tenders web listing it’s not easy to necessarily find what you’re looking for so that’s one of the reasons I’m hesitant on the reporting and I’m not sure if Ms. Berbone can comment on whether changing the pacing of implementation might be a way to get to quarterly reporting or if it’s true and I’m honestly just looking for an answer I just want your opinion could we slow the rollout pacing wise so that we can better understand before we move to the reporting or is it in your opinion better to roll it out and then adjust the reporting after the fact I think that there’s probably two paths here and I’m just wondering which one you think makes more sense I just know that when I’m going to try and look for a specific tender that’s gone out it takes a little bit of technical expertise to utilize the search features on our website in a way that narrows the results efficiently and that may be more of a website technical issue with our search engine than necessarily how those are being posted but it can be a little bit of a challenge so I’m just wondering if you can share a little insight on that whether pacing would be a different option for us go ahead thank you through the chairs so I’m not sure pacing is necessarily going to provide us the answer of what the workload will be once the policy is implemented because as there’ll be a lot more work on the procurement staff in terms of going through all of the processes so not withstanding that overall there will be less reports to committee that we’ve identified to award the procurement there are still going to be a large number of reports that will need to come forward because there is a contract that needs that is associated with a procurement that may still need to come forward so from that perspective it may not necessarily give you significantly less than oversight over what you might be anticipating you’re just not awarding the procurements which is what you will see less of that being said once the procurements are alive and start to go forward it’s that’s the difficulty we’re having time in terms of assessing how much impact that’s going to be so even if we slow out the rollout once the rollout occurs that’s where the workload is difficult for us to assess what that’s going to be without having six months of operational time with a new policy to identify what that workload is on staff my hope is that within the first six months we’ll have a pretty good sense based on some of the cyclicality of procurements to be able to determine whether or not we might be able to move to a more frequent basis go ahead thank you i i do genuinely appreciate that i i mean part of my concern is that when we do get the twice annual reports we’re going to potentially have this giant omnibus reports 1500 pages long to soar through in five days as a member of council so i don’t want to i don’t want to put us in that position either but i understand the answer that you’re providing and and so that helps a little bit there i will say that my other concern does come with the expanded schedule b and i recognize that you know there’s some uh cita and cfta requirements around national security and culture heritage procurements that we have to get in alignment with um and my concern is actually for me it’s not with the indigenous procurement because i do think that it aligns with our reconciliation plan um for me it’s the exemption of social social services and health procurement um and to me that that’s a potentially a pretty big um area of services that we’re procuring right now um and so i guess what i’m looking for is you know is this required under this cfta as well or is this something that we have been identifying more along with the direction council provided um which seems to be from the report in section 2.3 supporting local and Canadian business priorities and targeted sectors um and while i support the buying local components i’m a little concerned that we’re recommending some exemptions under what could be a fairly large area of procurement. Go ahead Ms Breville. Thank you to the chair so one of the things that i think is the difference between the contracts and the procurement and so when we’re looking to provide a service and we go out to the market um where social and health is concerned there’s not a significant number of players in the market for which we proceed and typically has always been under a sole source um award. The key difference with social and health is that because there is no competitive procurement normally when we bring forward those reports those reports are providing the award and then allowing the execution of the contract to also occur. One of the things under the new procurement policy is that the award would be determined previous but then the contract still has to come forward in all of those cases by the council to be able to provide that authority to execute those contracts. So although there is a procurement policy that excludes them it excludes them from a non-competitive basis noting that we were not doing a non-competitive basis even under the existing policy. What you will now see is a report that will basically allow ask for contract execution that would come forward and would not have all of the procurement provisions as part of that. So it’s still going to be before council but not but in a little bit of a different manner in that the award and selection of that vendor but then the procurement is happening already and then you’d have a contract that council would still have the ability to um enter into and provide guidance on. So i’m not sure if that answers your question and provides it to you in a different manner but it’s it’s not a significant difference from what is actually occurring today. You got 30 seconds left. Yeah so i’ll try and be quick here.

[1:10:01] I’m not sure if that completely answers my question because something that was that you said in your response Ms. Berbon was that the award would come forward and the procurement would be happening and it would still come before council what procurement would be happening and so that leads me to ask what if council says no and we’ve already started a procurement process. Now maybe i’m if i misheard or if it was not meant to be represented that way i apologize but i’m just trying to understand how that process works if we decide that we’re not satisfied with contract and say no if we’ve already started a procurement process. Okay and that is your time but we’ll get you your answer. Thank you through the chair. So essentially in order to enter into the arrangement a contract needs to be executed if that contract is not executed that procurement does not proceed so that is essentially the same thing that’s come before a council until now is that that contract and those authority is not granted that procurement is not actually proceeding because the contract has not been executed. Okay Councillor Frank. Thank you yes and i’ll be quick i will be supporting this i think it’s a good policy and we’re always encouraging staff to be more efficient and i think this is one of those opportunities where we get to step out of the way and let staff do the good work that they do we’ve set the direction and staff will go out and procure services and contracts to execute the various strategic priorities that we have at council so i see this as as good governance because we are allowing staff to do their work and we will be able to receive reports back twice a year seeing what they’ve done i think that’s very clear and transparent and i wouldn’t want to muck about in the contract process anyway so i’ll be supporting this. Okay other speakers Councillor Trossa. Thank you very much to the chair and briefly i will be supporting this i really appreciate the level of detail this is a technical and and and complicated process and it’s not the same kind of process that many of us are are used to uh land use approvals and budgets and things like that um i think an underlying principle here that we we might as a council want to take a little bit more instruction on is the underlying concept that has been pointed out to us that we are at arms length with the procurement process and unlike other aspects of uh of uh legislation that that comes to our table there are certain things we just don’t do here i’d also like to point out that this reporting schedule is more reports than we get for a lot of other um agencies that have uh bearing on people’s day-to-day life and finally um yeah we get we get long council packages and i don’t like to get a thousand page thing with a lot of detail in it but that’s what happens it’s part of the job um certainly when we went through the review of uh of the bylaws that that was a very very large uh anything to do with the budget we we have staff that will answer questions for us and it’s been made clear that if any member of this council is needing some assistance in terms of navigating the um sometimes difficult to use materials online or a report we can ask and we will get a response so i i am very satisfied with this and i um when in fact the staff again and i’ll certainly be voting yes on this okay and uh councilor Hopkins yeah thank you you worship and i did support this a committee i’ll be supporting it here again a council like the idea of being uh more efficient regarding the by um biannual reporting i would prefer to see that go forward i do like reports and maybe after a year of review reviewing the biannual reporting we could have an update on the reporting and how that is working and um so we’ll be supporting the um the recommendation okay other speakers had council approval i will be also be supporting it i had numerous questions in terms of the governance and in terms of the controls and the overall answer to me so thank you very much for that my only struggle is currently is related by annula one i would love to see it quarterly and i hope that uh our staff is going to come because there will be certainly if you look at the reporting cycle and if you look at the reports where they go through they go through the finance as well for each cycle so i’m quite sure there will be certain time savings as well and i hope we can get to the quarterly but based on this based on all the answers i received i will be supporting it i’m asking the staff to really if even if it’s sooner uh then before the end of the year once you let it know then please come back to us and say after our review we’ll be able to do it quarterly but i will be supporting you that this time thank you okay thank you councilor any other speakers go ahead council ramen thank you and through you um so i wanted to listen to the debate today to be able to uh put forward a referral um i would like to refer this matter back to icse uh with staff to bring forward a report for quarterly reporting um how we can get to quarterly reporting i think just hearing the conversation today i think that’s where i hear comfort level uh around receiving more information i see this is almost an interim step as well um so i i know i’ll wait for a second i’ll wait before i work so um that’s fine uh the referrals uh good on the quarterly reporting i’m just so you want to go to the a infrastructure and corporate services committee or the next infrastructure and corporate services because i just want to check with our staff to make sure i i understand when they could do that a just want to check too like i know that there’s lots to this there’s some pieces of international agreements is there i just want to make sure that council is aware of any concerns with a cycle or two or however long it takes you delay for the implementation of the procurement policy uh on some aspects of it even though some i mean obviously wouldn’t be impacted but others might be so i just want to just check on that and then i’ll look for a seconder to the referral so currently the effective date is october first so any referral will delay the implementation and probably means it will not proceed this year so that’s certainly up to council to determine um how you wish to do that um the the other part is i’m not a hundred percent sure i understand exactly what it is is being referred if if it’s just to change it to quarterly um certainly council can choose to do that i’m not sure i have the resources to be able to commit to that um and i certainly will not know that until the policy is implemented so we can i mean our our intent is on best efforts to try to commit to the court the first um buy annual report to be able to bring that forward understand the workload required in doing so and then be able to report back at that time so um certainly depending on what committee it’s referred to i would not expect that we would be able to have a procurement policy implemented before the end of this year okay um thanks for the context i look for a seconder though to councilor ramen’s referral councilor stevenson okay so uh referral is on the floor i’m just gonna make a new speaker’s list and would you like to speak to the referral now okay go ahead council ramen thank you and through you and uh i i hear the concern from staff i think for me um initially there was a business case that also was involved with with this update and the the important thing i think that i’ve come to realize after receiving the report is i now understand why we need to potentially put more resources towards this so i’d rather resource this properly to be able to receive the reports quarterly therefore to feel more comfortable with the information that’s coming forward i did have a chance to go on the bidding website i do find it cumbersome um i do not want to be in a position personally where a constituent or the public comes to me and says hey there was this contract do you know anything about it and i’m trying to figure that out myself i think that even within the steps from what we received in terms of next steps there could be an opportunity to train council on being more um uh being up to date on how to use that software better and being able to better engage with what we’re not going to see and what we are going to see one of the things i also like when i receive a document with this amount of change is getting a clean copy and a revised copy and i think for me that was part of it i was i understand that they’re very different documents and that’s not why they were were shown that way but i did have to do a little bit of back and forth to try to understand some of the changes um personally so i would like to see it go back to committee to have some more time um with the making council more comfortable with how it’s going to be reported to us. Councillor Frank. Thank you yes i won’t be supporting the referral because i’d like to see us move forward with this in a timely manner and i in my three years on council i can’t remember a single resident asking me for a contract or tender information that usually comes through this process uh so i don’t feel at it at least my residents are not asking for this information on a quarterly monthly basis um so i’m happy to receive the information twice a year uh because i would have no other purpose for it. Okay any of the speakers to the referral? Councillor Troso. Through the chair i just want to underline um this is not the kind of question that members of the public uh put by a Councillor and if anybody’s getting these types of technical uh questions i i would just say with your consent i’m going to send this to the finance department and they will answer your question directly in cc the response to me and that’s how i would um deal with it. I would welcome a lot of additional uh training for uh the Councillors and members of the public on certain aspects of our um website i’ve i’ve had discussions with communications about potential improvements that’s an ongoing thing but i certainly do not want to hold this matter up because we don’t have a perfect communication system so i really want to urge people to vote no on this referral we need to move on with this thank you. Any other speakers on the referral? Deputy Mayor Lewis thank you so i do uh get questions now i will say and perhaps this is because i have more industrial area in my ward but i get questions from businesses who say oh my god i like the the city spent way too much on this my business does this for three quarters of that price um so i i do get those kind of questions from businesses um not i’m not going to say in huge volumes because they’re not in huge volumes but i do get you know maybe half a dozen a year um i also um do often reach out to staff and and get them to provide some detail on some of those things um but i do see um where some Councillors may not get any other Councillors may get some depending on the demographics and the makeup of your ward um i will also say i’d be you know my preference and i think i kind of alluded to that would probably be for quarterly i would also be comfortable if staff said we need the first six months runway to get the first one out and then got in two quarterly after that so like i would be okay with the first one is not going to come till the six month mark and then we’re going to do quarterly after that um and i’ve i’ve heard miss burble and say that would be the goal but i do agree with Councillor ramen that if there if there are resourcing issues to get to that goal um i would rather know what those are and and support you in that uh then to just say we can’t do it and we’re gonna have to be um twice a year so i i’m i’m trying to find the path forward here that lets us give the staff the runway they need to get up and running but also does lead to us um not just hoping to get to an aspirationally aiming for quarterly but actually getting to quarterly as a standard operating procedure once we’ve kind of got all the moving pieces out the door and into play um so i’m not sure i’m inclined to support the referral if it means that we can get that commitment moving forward but i also recognize that the first report probably does need a six month runway to get off the ground um and so i’m amenable to that and i’m just trying to figure out on this referral um whether it still gives staff the the leeway to get to quarterly but provides the direction to still go ahead with implementing the the procurement policy changes this year like i’m just i’m looking for some guidance here um and so i’m just wondering if miss burble and could perhaps comment a little bit further on the referral in terms of how we could operationalize this in a way that makes sense go ahead miss burble uh thank you through the chair and and i’m essentially so so exactly what the the deputy mayor said is um we don’t want to commit to quarterly until we are able to get the policy up and running and understand the impacts as a result so i certainly would not want to put additional resources towards something that we are hopeful we will be able to do um so in in terms of providing so in terms of a referral to provide options we’re either doing quarterly or we’re not so if it’s the council’s intent to get quarterly and you want to direct me to provide a quarterly report then please provide that direction and we will endeavor to do our very best to provide that report i would appreciate a six-month window to get the policy up and running so that we might be able to assess what those impacts are and try to plan operationally for how we would do that so so certainly if that’s the council’s intent our intent is to provide as much reporting as we can and we are absolutely happy to provide training um bids and tenders is not a city platform that is a platform provided by a third party so i respect there may be some challenges in using it but certainly that’s something we’d be happy to provide training and or guidance i i know there are certain things within the system that you can provide flags in and other opportunities to provide emails direct in terms of um be notified of certain things but um certainly if that would be helpful um we’re we’re at your direction of how you’d like to proceed go ahead deputy mayor Lewis so that’s kind of helpful but now i’m feeling like my hands might be tied by council procedures and bylaws because i i can’t i’ve i’ve already spoken on the main motion so if the referral is defeated i can’t amend the main motion because i didn’t do that on my first opportunity and use my full time but i don’t know how i can amend a referral to change the main policy without just providing that direction in the referral for staff to come back at the next infrastructure and corporate services with a version that says um six months to get up and running and then quarterly so now i need some direction through you chair and the clerk says to how to proceed um because i’m outside the policies and procedures bylaw perhaps chair if it helps maybe miss barbone could indicate whether or not they could come back at the next cycle with just an amendment to this report um whether that would allow me to amend the referral with a specific direction that they could come back so we’re talking yet i got i’m just working on something i’ll uh just give me a minute so let me provide so i think you i agree you’re kind of in a tricky spot here if you wanted to do it today what i will say is there’s a referral on the floor to send it back so if the referral it believe their password will be defeated if it’s defeated there’s nothing stopping the procurement policy from passing and then there’s nothing in the procurement policy that is restricting or making a decided matter of counsel on the report timing at this point that we’re aware of which means a discussion on the timing of the report can occur separate from this at future icse meetings you could do it at the six-month mark when you get the first report and say hey these are great i need them quarterly now there’s there’s not going to be a decided matter of counsel today if we passed the procurement policy that from our quick analysis we’re aware of that that that locks in the timing of this reporting i mean the treasurer said the first report is coming six months from now because that’s the runway she needs so unless directed otherwise the first report will be six months from now but there’s nothing stopping a discussion either at committee between now and six months or the six-month mark saying now that we’ve seen this we’d like it quarterly so i don’t think you’re tied to that decision point today what you’re stuck in right now is you’re not going to be able to get back on the main motions list so so that but it may not be necessary to do it at the main part of the main motion so that’s where you are you still got time on the referral so i’ll go back to you on that with that information okay i will just say that that’s very helpful guidance in terms of how this could still be looked at differently later on um i guess there are other members of council who haven’t spoken who might want to amend the main motion today as well that that’s up to them um but there is where where i’m feeling is um i’m not sure that the referral gets us completely to where i want to be but i think it does get the discussion going around the the reporting frequency so i’m going to listen to see if anyone else has anything else to contribute before i make my final decision but i do appreciate that you’ve offered another path to address this concern uh moving forward okay well i put myself on the speakers list next so i’ll hand the chair over to you all right i’ve been talking so you just need to give me a moment to get my timer open and i will recognize mayor morgan that’s right i should know the clerk times me too um uh so i i really appreciate the discussion i think uh really good uh question and answers i really appreciate the answers from our staff i think a lot of clarifying information has been in there about the role that procurement plays the role that contracts plays and that there may be things that uh that that may not need to be part of a procurement process because they’re non-competitive bids but certainly doesn’t exclude uh decisions coming before us the contract phase which would you know not be part of that exclusion but certainly be part of whether or not we actually move forward with the matter in some way so i think the treasurer and deputy city manager were very clear on that story i still get used to calling you the treasurer just because of all the money um deputy city manager uh was very clear on that so i appreciate that on on the matter of report timing i’ll just be honest um i always like the idea of more information but i’m i’ll be clear i’m not even sure until i see the first report whether i like six months or quarterly or not so my inclination for my own decision-making today is uh past the policy so i’m against the referral um but past the policy today if counselors feel like there’s an urgent need to discuss the timing they could do so at the next icse meeting uh my inclination would be i’ll wait to see the first report when i read the first report i’ll be holy cow this is way too much information i want to divide it up or i really wanted to know this stuff a little sooner and provide some direction and perhaps resources at that time to uh to execute it but i’m kind of inclined to the direction that the the deputy city manager said to listen that they’re they’re willing to try to move to quarterly and they’re willing to try to do that without uh significant budget ask and i kind of want to give them the the the window to to see if that’s possible rather than um say we’re going to put more resources to something that we might not need to now so i think for me the decision point on the quarterly or not is really at the guidance that’s given at the six-month mark at the first report which may include a recommendation for our staff to say hey we’ve done this the first time we’ve learned a lot and we can do a quarterly we don’t need anything else for me to do it it may be we can do a quarterly but it’s going to take this level of resources i think that we have more clarity and information at the six-month mark when we get the first report after the policy is implemented so i i don’t have a huge issue defeating the referral and and continuing the policy uh today i had a number of questions they were answered in the main debate through the question and answers that uh the colleagues uh gave today too so that’s my thoughts thank you mayor morgan i will return the chair to you noting counselor plowsa is next on the speaker’s list counselor plowsa go ahead thank you mr mare um i’m going to be a no on uh the referral at this time my interest is in seeing what the report looks like realizing when we see it we will be able to better shape more information or less information or different information we want to see in it as well um interested in if uh committee makes a motion when it gets there of having staff come and do a small presentation on what this software online looks like so it could be recorded and the public can see it we can see it and uh businesses could reference it themselves and it could be publicly available um part of my concern um with the referral for increased reporting is and having heard about a potential lack of ability of staff time to potentially accommodate the extra time to do these more reports uh when we don’t know what they’re all going to entail would potentially mean an increase to cast staff complement uh which would be a business case or staff expansion which could potentially mean if it can’t be done within budget a business case and potentially attacks increase in levy to accommodate this uh so that’s part of my concern is is not one of the major things have been played for me from my residence as a priority so at this time i’m going to know if we referral yeah other speakers to the referral go ahead Councillor Stevenson thank you yes i’m going to support the referral and for the reasons that were given as with others there’s massive changes to this that were very difficult to see um you know there was a lot of comparison for me to back and forth i’m also considering the high risk uh that was raised in the audit report and i’m not sure how that’s addressed here nor what we said to in the business case and what other options we have to improve our procurement process i’d like to understand it better i’d like to know what the reports look like before i say yes to changing things the accountability and transparency with the public is a huge piece and right now the contracts come through and we get a chance to look at them and discuss them in detail i’m assuming the report is just going to be a list of names and amounts but i don’t really know how much detail is going to be there i think that’s really critical because what happens if we go forward with this staff said it’s going to take a lot of work to make this change and then if we don’t like the reports then what so staff also didn’t say that that it was an issue if it didn’t happen this year that there wasn’t a big pressure i did hear the mayor say something about international being a concern i could maybe ask through you to staff is there something international that uh if we defer this could be an issue if it didn’t happen this year go ahead mr pro bon thank you through the chair so one of the things that uh we are trying to address through this is to bring this municipality in line with the trade agreements that is something we are not in compliance with today and hope to bring this policy forward to do that i’m certainly as part of the internal audit one of the key things was to bring forward an updated procurement policy to address the vendor management that has been something we’ve been working on over the last year to bring and lower the risk of the municipality in line with the calling would judicial inquiry which has been an out of quite some time now so in terms of best practices certainly there’s no urgency council could defer but the risk of being in non-compliance that right now we are faced with is an opportunity that we are looking forward to closing and basically taking into account the best practices that the sooner we take into best practices certainly that would be my recommendation but it’s certainly up to council you could defer it as long as you like cuz or stevenson thank you i appreciate that and i think just as we go into budget talks between now and the fall i personally would prefer this referral to be able to say to the public that you know that we looked at this and we we know what the report’s going to look like and we know what decision that we’re making and we can make that decision now do we need it quarterly or semi-annually once we have further discussion so i think when accountability and transparency is so on people’s important list in terms of that they want council doing it just hearing that 84 less reports are going to be coming to council which means coming to the public and that we don’t know what these reports are going to look like and that you know semi-annual means we might have one more before the next election and that isn’t even a chance for this council to evaluate this process or the next term a council to know what even happened in the changes so i would really i’m planning to support this referral and i hope my colleagues do as well just so that we can keep even this process that we have that awareness over the financial piece of this that’s that’s critical to the public right now any other speakers to the referral so we’re voting on the referral which is in e-scribe there you can see the language in it it’s been debated was in the vote motion fails six to nine that returns us to the main motion okay so just to be consistent with what i did last time which i had to remember um council roman rose and went right into the referral so if you still wanted to speak to the main motion i would let you do that now otherwise you’d be speaking twice so if you still want to speak to the emotion i just wanted to still give you that option to continue on since you when you rose you went right into the referral thank you uh and just for clarification can i move an amendment or no uh through you thank you for the official sure um okay i will look to move an amendment uh and so if i could get some help with the language here um to um allow for quarterly reporting uh as ness is trying to figure out how to say this so i want the six-month report and then i want us to work towards quarterly so i’m trying to find a way to get there in terms of the warning i don’t know they’re thinking about language but if i understand maybe articulate a different way maybe that’ll help so it so you essentially want at the first report which is a six-month mark maybe you want staff to bring forward the information on how they would proceed with quarterly reporting after that point it may include resources it may not but at the sixth six-month mark yeah let’s go ahead if i could uh through you could it be as simple as uh quarterly reporting happening or beginning in 2026 in the second quarter of 2026 a quarterly reporting process would start and so that you have an existing six-month process until the end of this year because you got six months now till the end of of december and the quarterly process could start in 2026 at a reasonable period in the second quarter that works for you that’s good i was just giving giving you the option to bring forward some information about resources if needed so but if you want to do that way that’s fine with me when we’re perfect for you uh sir uh i think what we’re saying is that this policy takes place in it starts to take place in the fact in october so we’re looking for six months from that period of time so that would take us to the end of the first quarter of 2026 so we were reporting back in six months at that period of time so what i was saying is that subsequent to that it could start quarterly reporting in the second quarter because if that’s what you wanted to the other option is to ask us to report back on a process that makes it very clear for you um either way where to go we can go with whatever you ask us to okay i just want to be clear about the timeline so you knew when you were getting the reports when they were coming understood very helpful information i’m just going to go back to council ramen so maybe just some guidance there’s kind of two options there which one do you want to do and uh i mean the one i’ll go with the second option because i think it allows us to have a resource discussion which i think we still potentially may need to have so the second option is we get our first six month report at that time they’re going to say here’s what it takes to do quarterly and we can do it here’s what it takes we’ll get that in wording seconder for that council approval okay discussion on that again we’ll get the wording uh i hope we can continue with this i think this is a pretty clear concept but i want to go to the discussion first councilor southern councilor oh sorry council ramen i should let you give you the option to speak to the okay all right councilor tross i’ll go ahead thank you and um through the chair i don’t see what this um amendment adds to what the council can do anyway um is it is it correct to say that in six months council would have the prerogative of changing the reporting to um a different period if they want it is that is that right so the answer is yes i can answer that it’s yes they can do that um thank you but let me just answer the rest of your question what the councilor’s asking that’s different is uh we could do that at that time the councilor’s saying i’d like to do that at that time and so at the time of the first report staff are also going to talk about what it would take to have quarterly reporting so they would prepare in advance at that point that information it would be available to us for decision-making at that point in time rather than um at some other point that we could choose at any point in time to do well um i’ll be opposing the um amendment and i think um i’m having a hard time understanding why we can’t wait to see the first six month report before we make the determination of saying oh this is not adequate we need to have these reports more often it seems like we’re prejudging we’re prejudging the situation and we’re potentially putting more burden on the staff and i don’t know what’s so special about that future period well i think i do but i’ll just i’ll just leave it at that thank you councilor blosa thank you uh mr mare um i was a no on the referral i appreciate this finding i would say the common ground on our way forward i can support this recognizing that uh staff goes through that first six month report committee and council still gets to see that six month report review it to see if it contains adequate information that we were hoping for and staff could also know in advance we would like a report of how did their time allotment go what difficulties they come are they adequately resourced or do they knew more that when that comes back in six months committee and council can then have all the information already available to decide if we still would like to proceed with that six month reporting or if quarterly um would be more appropriate realizing at this time no one on council or staff is bound by a certain reporting time structure besides their first six months so i appreciate this is way forward of gathering information and uh full decision making opportunities thank you i intern the chair with deputy mary lewis i have myself next i will recognize mare morgan yes i’ll be brief i’m going to support uh the amendment i listen to the debate this sounds like uh a wider consensus of council we still have the right to make the decision six months from now or six months when we get the first six month report one way or the other knowing the actual you know full uh costs i hear members of council that they desire that and i don’t think that that’s unreasonable to desire i think we debate this for a whole lot longer i’ve already got like a bunch of other people in the speakers list this seems relatively straightforward i’d encourage colleagues to make a decision thank you mare morgan returning the chair to you and council for error thanks mare three you i’ll be quick too uh i see that council wants more reporting more frequency the only other frequency i see other than the biannual as i’ll call it is the quarterly reporting so asking for that report six from six months from now with a potential for quarterly reporting and see the feasibility of it works uh so i’m going to support this as it is i’ll keep it short it is 230 so let’s not stay here all day just to clarify it would be six months from october first which is when the new policy comes into effect any other speakers perfect okay on the amendment moved and seconded just before i open the vote i just want to make sure the wording is up and that we’re the mover and the seconder are good with the wording i’m going to read it um because the public can’t see it in the same way we can that the motion be amended to include a direction to staff to provide a report back to infrastructure and corporate services committee following the first summary report with respect to quarterly summary reports on procurement activities including the resources required which may be zero or maybe more so that’s are you go okay with that yep and go ahead Councillor ramen yes thank you and uh the councilor Stevenson is the seconder okay with that language good okay all right now i’m going to open the vote oh sorry um well you got credit for it so jerry we’re changing it you’ll be the seconder and you’re good with it certainly i’m okay with it because it addresses all the all the things i heard around the horseshoe this addresses is the any concern thank you okay so the seconder will be updated if you refresh the language is the same i don’t have any other speakers we’ll open it for voting this is on the amendment the vote’s not up but i vote yes no to thank you Councillor van mierper oh yes no to thank you closing the vote motion carries 12 to 3 so we’ve had about 19 speakers on the various moves and amendments but the great news is this is now an as amended motion so everybody can speak again if they want so i need a mover and a seconder for the as amended motion Councillor Ferreira seconded by deputy mareluis this is the main motion but as amended with the additional clauses or any speakers in the main motion go ahead Councillor layman um thank you it’s great that we’re getting reports and whatnot as we work our way through a new procedure but reports are only good if you can do something about it so i just would like to know through you mare um if we pass this today are we able to amend bylaws in the future or what’s our restriction as a you know a decision of council to make changes to this to this particular bylaw go ahead uh just sorry further just i’m especially interested in uh delegation of authority i’ll go to the city solicitor thank you and through you council is still able to amend bylaws within its normal procedure go ahead Councillor okay thank you um then that’s great you know it’s with any new procedure um this is pretty big one 95% sure it’s gonna be great and i’m fully supportive of staff uh keeping an arm’s length uh distance between us and uh queen you know staff and and the political arm uh for sure um but uh there’s could be some times where uh it might get into you know contentious water so i just want to have that ability given the reports to um to have that discussion at a future day okay Councillor Stevenson thank you um just to follow up with what Councillor Layman asked because i asked that through email earlier and so i just want to confirm when i followed up uh normal procedures is this is a decided matter of council so we would have to go through reconsideration i just want to confirm that that’s correct yes and that’s for a 12 month period uh after the 12 month period it becomes a simple majority again correct and quick yes that’s correct okay thank you so that was a big thing for me that we can’t just fix it right away we’re going to need a two-thirds majority and just so that we understand what’s happening here i’d like to just give an example and get staff to confirm if my thinking is correct so if our budget were to um approve another leg of the BRT or even to say what has happened the BRT that we have currently those contracts come forward and some of us have an opportunity to vote no and and put our and let the public know where we stand on these contracts that were previously approved through the budget and in a bigger concept so am i correct in assuming that now we would no longer have that opportunity that it would come forward in a report all of the contracts that were awarded looking for so i want to know how to go ahead Ms. Barbara thank you through the chairs so with respect to the capital plan council would be setting out the budgets and the projects so it’s a little bit more complicated to answer because as part of the capital plan which is also related to growth projects also have a development charge background study associated with them so there could be multiple layers of approval that ultimately gets to a point beyond into the budget so council would be approving through the budget the budgeted process what i would say is that anything beyond six million dollars is still coming forward to council so depending on what the significant amount of the project is there are still reports that are coming forward to council for approval that authorities only up to six million dollars in those limited circumstances so in terms of those thresholds i can’t say for sure that those would not actually come forward because it would depend on the value of the project and what actually council approved as the project as part of the budget council students thank you and i appreciate that i guess the point is like we we approve this big budget that does all kinds of things across our city of which we don’t even really know the details of them and then through the process of these monthly reports or every three weeks whatever the committee reports that come we see that budget unfolding we see what projects are happening what’s happening in our ward we have a chance to have the input we have a chance to be to involve the public and just be informed and so i’m i’m not going to be supporting this because i’m i still don’t feel like i understand how this 84 reduction isn’t going to diminish the ability for councilors to speak for the public to be aware and for us to see the the um what’s happening within our city and how the money is being spent and allocated so i’m not going to be supporting gather other speakers to the as amended main motion excuse me okay seeing none we’re going to open that for voting those in the vote motion carries 13 to 2 okay i think when back council ramen who can present the next part of the report which was i think 11 which council member can have a conflict on thank you all let’s put item 11 on the floor item 11 is on the floor anybody like to discuss i don’t like council member clarification on your conflict i just it was the conflict was actually on part d from the report from the committee um i can vote for the others sure so if is it possible to separate it out yes we can and in fact um i was just informed when you rose that uh we can do that and it’s done and ready to go so have council ramen present we’re going to we’re going to do everything that you don’t have a conflict on first and i’ll let you know the ones so council ramen willing to put that on the floor yes thank you okay so this is 11 the exclusion of the child care components that councilor van marebergen declared on any discussion on that okay we’re going to open that for voting closing the vote motion carries 15 to 0 council ramen you put d on now which is yes thank you perfect thank you very much so we’ll open that for voting closing the vote motion carries 13 to 0 with one refusal thank you that concludes my report thank you very much okay we’re going to go to the 10th report of community protective services committee i have councilor freira presenting uh that report thank you mare please to report the 10th report of the community protective services committee i have a few full requests and one conflict of interest declared um pulled is item three that’s 2.2 city allowed in community grants program grassroots innovation and capital funding allocations 2025 i have a conflict or sorry um yes a conflict of interest for item seven uh council van marebergen that’s a 2.6 let of middle sex child care and early year of service system plan update 2024 progress report i have a pull request for item nine it’s 2.8 life stabilization purchase of service agreement single source procurement as it relates to bill 251 another pull request for item 10 that’s 2.9 updated highly supportive housing plan cost breakdown schedule i have another pull request for 11 city of lettuce municipal rent assistance program and then a last pull request for item 12 that’s request for update on 2021 reach and home so i’m i can move items one two four five six and eight okay one two four five six and eight does anybody want any of those dealt with separately okay you’re willing to put that on the floor yes i think all right that’s on the floor any discussion on those and again just a reminder it’s one two four five six and eight yeah go ahead council robin thank you and through you i just wanted to thank staff for the update on item 2.3 number four the new traffic signals i had asked during the meeting whether or not those included bicycle infrastructure as well um going in in these same locations and i was informed that yes uh bicycle signals and pavement markings will be going in um specifically on fanchet park road and foxwood av which was one that i was a bit concerned about since it is a very busy intersection oxford street jim ashton street ashton shory street quebec street queens av and high berry av and towns and drive um and again i think as we get these reports it’s really helpful to see where we’re also improving cycling infrastructure at the same time as other infrastructure it just helps to um allow the public to understand what we’re approving at the time so i think uh them for the additional information okay any other speakers on all these items go ahead council stevenson um i just had a quick comment to make on 2.7 the housing stability for all plan and it’s just a similar comment that i’ve been making regarding the strategic plan we report out 95 of the actions are completed ongoing or in progress but i it would be great if we could report out on outcomes because it would be a lot more meaningful i think to the public we could be a hundred percent complete on our actions and be you know negatively impacted in terms of outcomes and i i know i appreciate there’s a lot of detail in there but in terms of a synopsis of just quickly saying where are we at where are we tracking in terms of the outcomes how many people are housed how many people how many new units of housing in terms of percentages is something that i would like to see other speakers on all these items okay we’re gonna open that for voting closing the vote motion carries 15 to 0 okay go ahead council for our thank you mayor i can put item uh three that’s 2.2 city 11 community grants uh program grassroots innovation and capital funding 2025 on the floor okay that’s on the floor i look for any speakers one all right council ramen thank you and through you um so i asked for this item to be pulled first i want to think um the members of the the selection committee for their work um on going through those grants and and putting forward the recommendations that are in front of us um however for me when i was reading through this um i was thinking of making an amendment um to the this motion but um received direction that i need to instead bring a report through caps in order to make changes um my amendment would actually have for to do with 2026 2027 um funding but it goes and it speaks to uh the way that we’re allocating funding right now for me when we drop the amount to 250 000 uh in this uh allocation um it it it in a way ways that these items differently for me and i personally would like to see us um just noting how many capital uh related um uh requests that i know are on the horizon i would like to see us move to putting this money into capital um and supporting uh broader community initiatives through it so um that’s what i was hoping to uh bring together in this discussion but i guess that’ll have to come in a further time so uh i will look to do that but at this time there are uh some items in this grassroots and innovation stream that i think um don’t hit as don’t aren’t as broad as i’d like them to be uh to be able for me to support them thank you thanks for that and you’re right um if you wanted to bring some changes yeah through committee’s great way to do it this is the report on the decisions that are related to 2025 so that’s perfect approach uh i’ll go to other speakers stepping right Lewis thank you worship so uh without reiterating everything that Councillor ramen said uh you know i’d be more comfortable receiving this uh today if i knew for sure we’re going to get a report back with some changes for 2026 i’m also mindful of the fact that later on in the audit committee report uh there’s a report back from our auditors that flag two out of the three uh areas that they reviewed in this program as medium risk i know staff are working on some improvements to this area um i know that was indicated in the auditors report as well um but for me um similarly you know i’ve questioned a number of uh grant recipient uh choices in in the last number of years i don’t feel like we are hitting the mark on a number of these i don’t think that we’re getting good ROI um and i i do agree that where i see the the big benefit coming is on the capital uh supports that we’re providing to some organizations um not necessarily paving parking lots which we saw a couple of years ago but in some of the other capital pieces that have been approved over the years i do think that there’s value in that um i don’t think that there is a significant value in some of these small one-offs and you know i will say that continue to hear misrepresentation that not having these is putting operational strain on not for profits because it’s not meant to provide operational funding ongoing it’s meant as the innovation stream where it’s right in the title it’s essentially what boils down to um put some ideas forward on new ways to spend money well right now we’re trying to find ways to reduce tax pressures i don’t think we should be looking for new ideas but investing it reinvesting in capital um does make some sense to me because that allows for some provision of operations that are not funded by us to continue because the capital pieces are in place so i’d be more amenable to that um i i too wanted this pulled because i won’t be voting in support of the recommendations that have come forward uh from the committee i do appreciate their work but i i think moving forward you know part of what i need to see is not a coming forward from receipt for receipts i need to see it coming forward for approval um it is still at the end of the day of public dollars and and i think that council needs to be approving those expenditures not just receiving uh the committee’s uh report of what they’ve chosen to fund so i will not be supporting this today okay any other speakers on this one okay so this is a report to be received um so i’m going to open that for oh else or stevenson i just want to quickly say thank you to my colleagues for pulling this and i will not be supporting it either any other speakers okay seeing none we’re going to open this for voting ramen how do you vote no put it closing the vote motion carries eight to seven okay if that report is redeemed received uh we’re on to back to the committee chair for the next section the next item thank you mayor uh next item is item seven the cpoint six letter middle sex child care and early year of service system plan update 2024 progress report i pulled that for the conflict of interest by councilor bermubert okay so that is on the floor by the chair any discussion on this one okay seeing none we’re going to open that for voting closing the vote motion carries 14 to 0 with one cue as well go ahead chair mayor next item item nine two point eight life stabilization purchase of service agreement single source procurement s s 2025 dash one one two as relates to bill number two five one i’ll put that on the floor uh that’s on the floor i’ll look for speakers counselor stevenson thank you i asked for this one to be pulled i just in my quest for outcomes which seems to be my theme at the moment i’m a little reluctant to spend 185 000 over three years and there’s four extra one-year term so it could be 300 000 over seven years to um i’ve lost the wording here but to for the implementation and administration of the lived experience community table initiative and i did notice in the staff report that it said that there was some continuity between this and the circles program which i had the privilege to attend once and really heard great things about that program and my understanding was it closed down due to lack of funding um so i’m just wondering here through you to staff if you could maybe sell me on this but at the moment i’m just reluctant when there’s such great need out there to pay for a program that’s going to get input on the ontario work so maybe there’s something that i’m missing um your worship just well there’s a positive point in personal privilege i’m just leaving the meeting briefly to take some medication i will be returning okay thank you for letting me know um so counselor i maybe you could be more specific with your question because i don’t think the idea of staff selling you know this is a committee recommendation it’s come through committee so i have this a committee recommendation staff can answer questions about the report and the information but i don’t think uh the question to say you know questions to sell you want it is i mean it’s it’s coming from the committee not from a staff member and it’s community approved so if you want to rephrase your question i’m certainly happy to help you get an answer sure thank you i believe it came from staff to committee and then to us correct yeah so i guess my questions then are this is it legislatively required like is this part of something that we have to do and uh what is the value that’s going to be created with this okay i’ll go to mr dickens uh thank you worship and through you um this is the use of um our provincial Ontario Works funding uh through the life stabilization program uh it actually aligns with our Ontario Ontario Works service plan that has been submitted and endorsed and adopted by the province uh collecting feedback from uh those that access service in our recipients of social assistance is a common practice across the 47 consolidated municipal service managers it’s also a very good practice across the 47 service managers and it is something that our provincial uh counterparts uh look for us to do answer stevenson okay thanks any other questions on this from colleagues all right we’re going to open this for voting closing the vote motion carries 13 to 1 go ahead chair thank you mayor next item is item 10 that’s 2.9 for the report or the committee report updated highly supportive housing plan cost breakdown schedule i’ll put that on the floor okay this is on the floor i look for questions or comments go ahead Councillor stevenson thank you um this i i had put a motion forward at committee or the committee had put forward a motion uh per my request that failed two to three so i’d like to put that motion forward again here at council just one second okay so do you have the language running or do you want me to i can read it out if you’re like no i’m happy to do that so this is this was the motion at committee that uh didn’t uh that wasn’t uh supported um that staff report dated june 9th 2025 with respect to the updated highly supportive housing plan cost breakdown schedule be referred to the july 14th meeting of the community protective services committee in order to provide cost breakdowns or draft operational budgets for the approved highly supportive housing funding amounts of essentially 1.3 million it’s an exact number for 2024 and 2025 and 1.37 million for 2025 and 2026 okay i’ll look for a seconder for that particular motion council approval okay so moved and seconded uh would like to speak to that okay go ahead i would like to yeah just quickly because i think we’ve talked about this a few times but this was a council approved motion last spring to just update the four-line budget items that when we had the switch from the resting spaces to the highly supportive housing um as you can see attached i did a freedom of information request got the lending care’s contract the budget items were all redacted in that uh contract so it wasn’t obtained that way now yesterday i did get an email um with the um contract amendment that was done in november and the budget schedules for lending cares and i’m just wondering that information is all satisfactory for me and i’m wondering through you to staff if that could just be provided at the july uh community and protective services committee as a fulfillment of that council endorsed motion that said we would get the budget for the the highly supportive housing they have to go to staff i’ll go to staff on that one on i know a councilor ask a question got some information would like it to come to the committee and i’ll just seek some guidance from staff on how you would handle that normally thank you uh your worship and through you uh we believe staff did satisfy the original council motion uh the wording uh identifies uh an update to schedule one uh and or a draft operating budget per the new highly supportive housing plan that’s what’s on your council agenda today is an updated draft operating plan per the highly supportive housing plan as for uh can staff just bring forward the contracts for lending cares to the committee again we would seek if that’s what council’s direction is if we’re directed to produce a staff report uh we will do that and we will work as quick as we can to meet those uh tight timelines just i need just a little bit of clarification because i’m a little unclear is the information you received part of the information that you’re asking for in the referral or is that additional because if if it’s already information the referral and if the referral passes guess i would come as part of the referral so i’m just trying to we’re just trying to seek some clarification on well i was seeking clarification that what i received could be provided publicly it was provided to me so i’m assuming usually what comes to me can be provided publicly if that’s true then this referral would be simple and shouldn’t need any work from staff it would just be giving the rest of council and public what was provided to me yesterday yeah so the first thing i will do is your point of order let me just provide the context that what i’m struggling with is you’ve got to you’ve got a referral on the floor to do something and now you’re asking about a different piece of information my question was is this contained is this information part of what your referral is if it is then you’re already making the referral related to it so i i i mean so the referral passes i guess that would occur yes so in support of the referral motion i’m trying to address whether it really isn’t extra work from staff it could just be done easily is was my question so i was obtaining clarity around that in an attempt to share with my colleagues that it could be easily appreciate yeah okay that so i understand where you’re going now i do have a point of order but i just want to address that councilor troso yes so if this information is going to be provided to the committee anyway is the is the is the referral motion necessary in other words is it redundant i think it is yes so it is because and again i’m sorting out the scope of the motion if it’s exactly contained with that or if it’s beyond that but the answer the staff gave is happy to provide it to counselors the counselor’s question is could this come to a committee um they don’t usually just bring something to committee in that way so it would be a direction to bring this or have this to the committee on a public agenda um i mean any one of the counselors can send the email and get the information so that with the counselor’s desires to have it on a committee agenda which would be a direction to take up space on that committee agenda with this with this information so it is in order to do it in this way because it’s not an item that would just naturally come before us because it’s an item that we can access through just inquiry with staff thank you i’ll save my further comments for speaking against the referral that okay appreciate it all right i’ll go back to you counselor stevenson so just for clarity can what was provided to me yesterday be provided on a committee report i go to staff on this go ahead thank you and through you uh your worship um just looking at what was sent to the counselor yesterday uh providing that amended agreement uh to counselor through a report is is something we can we can accommodate and the budget schedule go ahead uh thank you and for you mr mitt your worship um the budget schedule uh is part of the contract amendment it has those specific broad operating staffing participant and admin expenses that you were you were asking about um some of the other information provided was more related to our staff’s review of quarterly reports and actuals so what just i just wanted the counselor was asking so there so there’s a piece of the budget that’s already contained within that document that’s what would be on that’s what would be provided yes we would be able to to share the the whole amended agreement which includes the budget details um at the the larger scale the participant expenses the operating expenses and the staff in expenses at a aggregate skill like we have in our normal in our regular reports to the caps um we would include that as part of the amendment it’s included in the amended agreement counselor yeah this is just confusing for me because i thought the direction last spring was pretty clear to just give us an updated amount and then what we got here is an average between two different uh locations which is interesting but it wasn’t what was asked for and i’m i’m not sure how i’m getting information now that was redacted even through a free of information so maybe through you to staff if we could just get clarity on like like to me this like why not have given the amendment with the budget on it like i i don’t understand why that wasn’t part of of this like why did we average two together instead of just providing that amendment with the budget on it mr dickens go ahead thank you your worship um the schedule one that is referenced in this report the ask of staff was to report back on an update of that draft operating budget which was included in the highly supportive housing plan recognizing we have two current operators of highly supportive housing uh if the intent was to update the housing plan with a new schedule one it would make more sense to update the plan document with an average of the actuals that we have experienced through two providers rather than pick one of two providers and make that the standard budget template as part of the public plan uh so through consultation with clerks we reviewed the wording of the resolution through consultation with other civic administration we reviewed the wording of the uh council resolution and where we landed was council and the public and the housing plan should have an updated operating budget as per the wording to do that effectively we took the known actuals of two operators and found the commonalities and similarities and use that to create a new updated document council thank you i appreciate the clarity there as i said if you remember when i brought this forward last spring it was hey there’s been a big change i’d like all of this information the one thing council supported was an updated budget makes sense it’s two point seven million having the budget not even actually how it was spent but just the budget of that made sense so from what i understand that that could be presented quite easily and if it is uh includes the funding that comes from another source that that’s fine it’s the budget for um for that that highly supportive housing that we that we have so just to make it simple i’m saying that what was received on this staff report and i’ve and i’ve sent uh letters about it but what was received on this staff report is interesting it’s not the budget for the money that was allocated the two point seven million and i’m saying can we just refer it to july give us the budget for that highly supportive housing building i do personally do not need it prorated to the portion that is city funded just that budget that they’re reporting too quarterly as per the agreement of the funding that we approved so just just that budget in its simplicity is what i’m asking to come forward and i’m hoping colleagues will support it it shouldn’t require a lot of extra work from staff the numbers are there and i just wanted it wanted reported out so that we’re saying to the public when we when we allocate two point seven million we we see the budget for where it goes okay other speakers to the referral which is on the floor health sorry okay so councilor preble and then council trust out and then councilor for sorry we’re on a referral okay councilor forever you can figure that out councilor preble you’re next go ahead i just want to say something maybe for clarification and maybe clarification notice as a stop but even ourselves last February the staff they put together schedule one with seven organization then scheduled to with with 15 organizations i actually thought that the staff did a great job it was very clear it made complete sense the only thing is and as far as i know everything has been done according to a plan london cares actually in my when i look what was presented to us and what they have actually delivered i’m actually glad what they have delivered because i feel it was more beneficial than was first proposed so all positive on that end the reason why i wanted it and to update this for us and as well as future council when they look at these initiatives that we have done for them to see these three it’s actually three potentially four figures staff and benefits participant expenses operating expenses other costs so that’s really all i was looking for and as i said i think that what was presented by the staff last February was great what london cares delivered proposed is actually better than originally all i want why i want this i don’t think that potentially i feel like we are talking about something that’s much bigger than it really is just to update this this part four lines and again so there’s a continuity current current council a future council can compare i do understand that there could be additional like big if you look at the big difference in amounts then we see that potentially and that’s up to us to ask the question the staff that potentially some of the things were delivered for less money why because these organizations had different types of funding but having said that do i believe this will bring us a value absolutely i do so we see it and that there is the continuity thank you i have council trust on x to the chair a few questions to staff in with respect to the materials that were presented to the caps meeting and adopted was there anything that was deficient about that in terms of what you’re reporting obligations were supposed to be a sorry council what do you mean by by deficient are you asking if it fulfilled the council direction well did it comply with the council direction is a is a more elegant gallant way of putting it well okay so but i’d like i’d like to know i mean if there was a problem fine but so what i thought i heard them say go ahead now let me answer because i’m not so i’m interjecting here because council provided direction what you heard the staff member say was we can solve it with the clerks on the direction we prepared a document that was reflective of that direction it’s come back to council so was it satisfied for sure it was right if there was some piece that was missing that we we require additionally that’s why things come back we can provide additional direction but you know i i think the staff member was clear to say they looked at the wording they looked at it with the clerks they produced the document they brought it forward to the committee so um i don’t i’m not going to go back to them for their interpretation they’ve already given that and and it was i think very clear and it was in consultation with the clerks on the wording which is how i think most of these motions work um thank thank you um mayor i i agree it was it was clear my my next question is um you’ve if you’ve already indicated that the that the that the material that’s being requested can be provided to counselors any way without us giving you further direction do you need a direction from council to do that or are you going to continue doing that as you under as you said you would do go ahead uh mr cooper thank you and through your worship um as long as it’s at the level of that sort of four piece or four level um information that counter-privile was referring to the staff and subtotals benefits the operating the participant expenses and then sort of the other cost and admin when it’s at that aggregate level we have no uh no concerns with sharing it uh to municipal council and that sort that level is now being incorporated into our contracts which is why that amendment i referenced uh could be shared with council because it is at that level it’s not at the specific detailed line-by-line level which outlines roles positions right that that would be um one item we would not share and would you through the chair would you be able to um provide that um additional information in a in an email to all of the counselors shortly go ahead mr cooper thank you and through your your worship uh yeah we could provide that information in council briefing no in in which case i’m going to um oppose the referral i think it’s redundant um the is the point getting the information or is the point sort of creating this supposition that the the committee should have done something besides what it did and i think we did exactly what we were supposed to do i think staff did exactly what they were supposed to do and i do not want to create the implication that that’s not true so i i appreciate the fact that you’re going to be more forthcoming with additional information as is often the case requests for additional information can be can be satisfied simply by asking and that’s what we have here so i do not see the need to put this back on our agenda and i will be strongly urging members to to vote to vote against this i don’t think it’s necessary okay counselor forever thanks mayor counselor trust so kind of touched on some of the questions i was going to have i don’t want to be redundant with that so just to confirm i do hear that the counselor is asking that she wants to release the report or the information to the public so and i also hear that that was sent to the counselor via email so just to confirm is that that is correct okay i get head nod just on the microphone please just because there’s people people can’t see nodding at home thank you sorry through your worship yes that is correct go ahead counselor thank you so is there anything that would be holding up the ability to share that information with the public let’s say on social media or a newsletter is there anything is there any issues with that with the information that the counselor has received her email mr cooper thank you and through your your worship um as long as we uh maintain that sort of higher level detail or um higher level information um there i don’t see any issues in uh sharing that information if requested um generally don’t share contractful information through social so i’d look to our legal team to provide advice on anything like that oh i don’t i don’t think the counselor’s asking if the city would i think the counselor’s asking if a counselor had that information is it this is information that we could share and it’s kind of a simple question asking then they i think he was referring to you like a counselor showing it right okay yeah yes sorry yes with that for the clarification i i don’t see any issues with that go ahead counselor farrah perfect so uh just because i don’t want to tie up any staff resources because i know you guys are swamped as it is and we do have the go ahead to uh release that information publicly through the counselor’s own channels i guess i wouldn’t be supportive of this if the counselor would just go maybe through legal or just to confirm of what she’s sharing but i feel like you have the information you’d be able to share it so i’m not going to be supporting the referral uh for that reason alone okay other speakers to the referral okay uh okay so the wording of the referral is in escribe uh it’s moved and second it is the same wording of the referral at the committee uh so we’re going to open that for voting because you know other speakers counselor those those in the vote motion fails five to ten okay so we’re back to the main motion uh counselor seeperson i’ll give you the same courtesy i gave to counselor ramen you basically stood up you move the referral if you want to speak to the uh the main motion which is the committee’s recommendation you could um i appreciate that but i’m good okay perfect any other speakers to this item then okay so this is the item as it came out of committee as moved by the chair we’ll we’ll open that for voting closing the vote motion carries 14 to 1 what’s our for our thank you mayor that’s uh for the next item i myself actually have a referral so i do want to hand this over to my vice chair that’s for item 11 4.1 city of london’s municipal rent assistance program go ahead i put um this is item 11 the city of london’s municipal rent assistance program on the floor okay that’s on the floor i will look for speakers to this that’s for our go ahead thank you mayor i’m going to put a referral on the floor uh i think i should read it first and then can i speak to it after you sure can okay so uh i have a referral here could just um just kind of speak towards your microphone it’s just a little quiet over there all right so uh this is the motion or the referral that the communication dated june 2nd 2025 from myself counselor d for era regarding the city of london’s municipal rent assistance program be referred to civic administration to collaborate with at losa family healing services and report back to the next meeting of the community and protective services committee with a proposed implementation strategy including administrative details required to support the allocation and delivery of portable housing benefits okay and i already seconded it for you so that it could get up on the screen just make it a little quicker so it’s moved and seconded and uh if you want to speak to now you can i do thank you so i did speak with it losa and losa has informed me that they are able to bring this turnaround time i have spoke to staff as well they have also informed me that they’re able to do this and the reason that i bring it forward is because i know some of you have questions and some a lot of you have said that you support the motion but you would like to have a little bit more information so i’m giving you that information i think that’s a very fair point and i see this as a collaborative effort so let’s this is this is exactly the reason why i’m doing that that losa has said that they can turn this around staff has said this they can turn this around as well so uh i’m hoping that you can support this referral and we’ll have this discussion again and it would be at the next uh community and protective services committee meeting in july i believe it’s july 14th other speakers to the referral go ahead deputy mary louis thank you worship and thank you council for for bringing this referral forward because while i support the principle of the motion as i indicated even at the committee um i had some concerns about uh where we were in the process um this addresses to me the concern although we’re using implementation strategy rather than business case i’m not going to word smith i’m fine with either language on that because it does address the fact that if we do this how will at losa implement and providing us that information to me is consistent with the uh report that they had provided uh where this was one of the recommendations that they had um but they had even in their own report uh recommended their first step would be a business case implementation strategies fine with me um i will say i have reached out to at losa as well um uh miss jib has responded and their staff are going to provide me with a little bit more information that i’ve requested they did say they needed a few days to get that that’s again that’s perfectly understandable and fine um because i i don’t want to be a no but i couldn’t be a yes to the the motion as it was right now this gives us time for me to review more information and to hopefully become a yes so thank you for bringing this forward giving us all the opportunity to have a little bit more time anybody else on the referral go ahead no okay nobody all right then we’ll open the referral for voting closing the vote motion carries 15 to 0 go ahead counselor sorry counselor so what are you doing as we’re just on the next item now go ahead counselor thank you for that um last item pulled uh 12 4.2 requests for update on 2021 reaching home i’ll put that on the floor okay that’s on the floor i’ll look for speakers on this item go ahead counselor stevens thank you i circulated uh a motion on this one that again it the one that i had put forward uh at committee failed zero to five but i’ve got an amended motion that i’d like to put forward okay i think i might need you to read that one out because i don’t know if i have that yeah that’s fine so it says that the civic administration be directed to prepare an update for the august 11th 2025 meeting of the community and protective services committee regarding the three 2021 reaching home capital projects including the status of associated operational commitments and funding along with the following previously prepared and submitted reports to the federal government for each of the 2021 reaching home sub-project funding agreements were applicable i expected results statistical data report as per 3.2 of schedule c of the agreements i any fiscal statistical data reports and or revised expected results reports as per 3.3 of schedule c of the agreements and triple i and where applicable the final report as required in 13.1 of the agreements okay is there a seconder for this particular motion council may have ever again okay moved and seconded you can go ahead and speak to it thank you yeah um the original motion at committee kind of had a an unintended um response and so what i’m looking for here is um and as i’ve mentioned the last couple of years the there’s auditor general reports both provincially and federally in 2021 2022 and in 2023 that all say hey there’s all of this money going to this crisis that we all want to see people helped and there’s no evidence that it’s actually making a difference and so we don’t have an auditor general here in london but we do have access to these reports that are leading us to a space of where i think we all want to be which is how is this actually making a difference hopefully there’s tons more money coming from the province and the federal government and we are the ones at the city level that ensure that it changes live that it impacts people and that we’re monitoring what we’re doing in in order to be able to get better and help more people so i would just like to quickly ask because i did send this to staff earlier today but i know it’s crazy day and it was last minute the three items that i’ve listed here in the amendment are to try to cut the work back on staff and just say hey if we already have these reports could we just have those um and so i just want to double check through you to staff that i have picked these up properly because i’m going from the agreement and assuming that i’ve picked these up properly you can go to staff i just i don’t know which one right now but i’ll give you a second to sort through that go ahead mr. Dickens thank you your worship and through you in their quick preparation for council’s clarity we have sought confirmation from the federal government through infrastructure Canada that we have been in good standing and that the city of london has been compliant since 2021 up until q4 of the 2024 2025 fiscal year so i’ll start my answer with that we are very much in compliance as for the wording in the motion it’s a standard form agreement with the federal government which includes deliverables that are referenced in this that are more operational in nature the agreements that we entered into were capital projects these are operational outcomes in some cases so the level of applicability of what’s referenced in the motion is not necessarily relevant to a capital project for example a five hundred thousand dollar capital contribution for a land acquisition would not come with statistical data reporting or expected results beyond ensuring that they are purchasing that land within the estimated timeframe as well the agreement with the federal government does not set out in which form updates and reports are to be received by the community entity which is the city of london so through our ongoing work on this file we would receive a regular monthly communication updates from the organizations particularly unity project we provide monthly updates to the service manager through their search for property that would not come in a written monthly report because there would be nothing to populate so what’s here is predominantly or more focused on operational contracts what we had entered into were one-time covid dollars for capital projects other students okay thank you yes because i appreciate having that information so i guess i was trying to make this easier by being specific on the reports and that that may not have worked so the and i i just also want to say i’m not in any way saying that i think the city of london or any agency that we have is not compliant asking for information and have more details isn’t because i think there’s anything wrong it’s because i think we get to talk about it the city was blessed with two million dollars to address the issues of homelessness which the reaching home has goals around and the auditor general report specifically talked about the reaching home even the covid money that was handed out and it says there was incomplete collection analysis of data on reaching home project results and the use of pandemic funding and it says why does this matter this finding matters because without up-to-date data and analysis just one one second counselor i have a point of order council chose i want a point of order my point of order is that to talk about these federal reports that are not germane to what’s happened in the city of london especially given what would just been told by staff goes beyond what is before this council at this point and i think that we could have a lot of discussion about federal policy and order general reports but we have to stick to what what came out of the committee and i think this is opening that up way beyond what um what what was discussed and i i think staff was very clear that we have been in compliance with all of the obligations that the city has so unless there’s something untoward here i really think this is out of order at least some of some of some of the references here okay councilor just on the point of order i’m just going to need a second so i can address it just give me a second okay so here’s my ruling on on the point of order um so i will say i i understand um the concern being raised about the the broad scope of the federal auditor general’s work on general programs which would apply to programs across the country and not necessarily specific to city of london’s piece of a program at this point in time with this i do recognize the staff have checked with them to say we were in compliance with it that being said the the councilor’s motion is not out of order it’s uh it’s related it’s applicable it’s something that was um generally raised at committee although a slightly different structure and so you know i guess i don’t think there’s anything to do on the point of order besides just you know ask the councilor to kind of keep the scope tight to the uh to the discussion at hand recognizing that sometimes external references will come up but um but just to keep it tight around uh the motion on the floor so i’m i’m going to suggest that we’re fine in this space but i recognize why you’re why you’re raising some concern i don’t think we’re to the point of me having to take any sort of further action on it thank you councilor stevenson go ahead thank you yes again i’m not there’s nothing i’m not insinuating anything untoward i’m not saying we’re not compliant i’m saying the auditor general report has said this specific funding this 2021 reaching home funding that was um part of the pandemic funding they’re talking about this funding across municipalities across canada that they were unable to see that it was getting to the people who need it and we all agree it’s not just about taking the two million dollars and allocating it out to agencies it’s about how did it help people how did it help lenders how is it going to and so when i hear well the two million dollars we handed it out to three capital projects of which one million of it we know didn’t go forward to say that’s all that this council wants to know and we don’t need to know anymore we don’t need to know how this money is going to actually impact lenders and and address this crisis i think lenders are asking us to do more and and i’m not saying we’ve done anything wrong i’m just saying we have an auditor general report that says it’s an issue we have two million dollars that was allocated by a previous council that we don’t have the information for how is it going to help lenders and that’s what i want an update on and it isn’t to find out anything wrong it’s to either celebrate what’s coming to anticipate the benefits that are going to be reaped from this and or to learn how we can as future money flows to us which we all hope it does that we learn how we as a council can compensate for some of the issues that are happening at other levels of government so we talk about all three levels of government should work together to solve this crisis and part of that is how do we address the shortcomings that are addressed here to ensure that our residents benefit so it isn’t about being compliant it isn’t about being untoward it’s about how do we as a council try to make sure that the money that we receive even if it was by previous council that we are telling those who are living unhoused and the taxpayers who have funded it that we’re doing everything within our power at this level of government to ensure that we’re getting outcomes not that we allocated the money but how many lives are changed and so you’re gonna have to wrap up soon so i missed the 30 second mark so i’ll give you a little bit of grace there that that’s okay and i put quite a bit of this in writing so i don’t need to keep speaking about it but i i would ask that there is support here for follow-up celebration talking about it public discussion about how this money is changing lives because if it literally just bought land or didn’t buy land and we don’t need to know anything more about it i think it’s a disservice in my opinion as a counselor i want to be able to follow that through and ensure that it’s creating outcomes other speakers to the the direction on the floor go ahead counselor please thank you uh since you didn’t uh demon to be out of order the prior counselor’s comments uh i’m going to take some space as the utter general report was mentioned prior months back and i had the same concerns at that time that that report didn’t actually use london as a case study i do find it to be a little bit of misinformation when we’re asking how did it actually affect londoners do we do it the report itself looked the program overall and didn’t actually use london as a case study so as we’re saying that nothing’s untoward or nothing for a certain organization who might have got this funding um the report didn’t even look at that it was never presented to council through committee was never discussed and i’m assuming that most members committee would never have reviewed it because it was never on our docket and i found it a little bit disingenuous personally thank you counselor any other speakers to the uh item on the floor go ahead deputy mary louis uh thank you your worship and and through you um i’m not going to go into a great detail about this but i will say um as a member of the previous council i think that the counselors of the day ask the appropriate questions at the appropriate time i think we know that we’ve gotten renovations um at uh that london carers at 602 queens i think we know that uh the unity project has purchased a piece of property and that they are moving forward we also got pallet homes out of that as an interim measure for them uh and and then we know that the atlosa piece didn’t move forward um to me uh indeligating out the federal money um that’s efficient i will say that i also appreciate very much the willingness of mislasmbe and the unity project to provide additional information to us i did receive a package uh from them in my email this morning um i’m satisfied that they’ve uh they’re being good stewards of what we’ve allocated to them yes the project isn’t done um when it is that will be a time to celebrate um but i actually don’t feel the need to have interim reports on where they are at every phase i’m happy that their architectural design work is moving forward i hope that they’re able to get the the work started soon to start creating some more spaces um and i will say that i also went into the um pallet homes uh when they were put in place as it’s out including uh your worship uh and some other members of council and i think that that was a a very good investment of that federal money at the time and it’s been serving people well uh in the interim until the permanent home the new permanent new home for the unity project can be completed so i’m satisfied with the information that’s out there uh and i don’t feel the need to um pursue this any further thank you does that a stretch or end up okay uh councilor trosan then well it’s like an option you gotta be careful through the chair this will be very short because i agree with everything the deputy mayor um just said the only the only uh minor change i’d like to make is yes we did receive um a very very detailed packet from from the agency the this morning uh that was sent to all of the counselors it was sent to the staff i would like to um just procedurally lodge that writing with the record here is an attachment so it’s it’s part of uh what the public sees too so how would we do that so we’re not going to do that because i’m not aware that we have permission from the agency to add that the public right oh they sent it to all counselors but we have to go through a process with the clerks to actually have something added like that and if we don’t have specific permission to do it we’re not just going to add an agency’s correspondence to it we don’t do that with with anybody and including any members of the public either so not at this time uh can we do that right now um should should they send you a consent to include this in the public record how would we do that then there’s no process for retroactively after the council meeting is over appending things to the council record so i they honest i understand what you’re trying to do counselor there’s probably not a mechanism that we can do right now to achieve what your goal is uh there was information circulated to counselors with circulated to counselors and staff there was no ask for it to be on public agenda at this moment but we can talk about it in the future but it’s just not going to be something i can i can give you a pathway to at this meeting um thank you and i understand that i think it speaks to the problem about getting last minute uh submissions that people can’t really respond to formally but um that’s another problem for another day so thank you very much and i think everybody on this council read that submission and that’s all i have to say thank you thank you uh any other speakers councilor preble go ahead thank you i had opportunity to meet a bit throughout of these three organizations and with our staff and many questions and to all of them were answered i did go you back to the 2021 what was the process etc uh so again the three of them if i look at them what didn’t happen what was the renovations which was done completed and we did receive from the third organization the unit of project i had it received updates throughout the meetings we received them today this one honestly i will not be supporting i do have enough information to our close third is ongoing according to the third one that’s ongoing that is not closed there’s a specific deadline yes it certainly is not next week it’s but we do have the progress and where we are heading so i will not be supporting this i do have enough information thank you okay any other speakers to this this is on the motion moved by councilor stevenson and seconded by councilor van mierbergen okay we’re going to open that for voting closing the vote motion fails three to twelve okay so back to just the committee’s uh note on this which is already moved by the chair which was just a note to receive the communications for councilor stevenson any or their discussion on that okay seeing i will open that for voting closing the vote motion carries 15 to 0 thanks man that concludes the 10th report of the community protective services committee would i be able to move a motion for instance yes i would actually i was going to actually going to ask someone to do that um we we’ve got four more community reports to do so uh let’s do i always say 15 minutes it turns into 20 ask for 20 and make i’m going to make it a hard 20 i’m going to pick a time and i’m going to be back and i’m going to start the meeting at that point okay i’ll move 20 okay seconder mccallister i also just need to indicate that i won’t be returning after the break sorry okay appreciate it so this is 20 all those in favor keep them up because there might be not everybody in favor of this it carries four oh six you have till then okay thank you please be seated it’s four oh six time to resume and we’re on the ninth report of the planning environment committee so i’m going to let uh chair layman present the report thank you mayor please present the ninth report playing environment committee uh i’m pulling uh two six and seven so request i’ve had that pulled okay does anybody want anything else tell us separately we’re talking one three four and five right now we’ll be done with together everybody good with one three four and five together okay go ahead chair so i will put uh one three four and five on the floor please i’ll move those okay those are on the floor is there any discussion on those items seeing none we’re going to open those for voting for president vote motion carries 13 to 0 go ahead chair thank you i would like to put uh number two uh on the floor this is regarding the expansion of the high park bia all right just ones on the floor i look for speakers go ahead counsel ramen thank you and through you so i want to thank um the planning and environment committee for the discussion that was had uh about the expansion of the high park bia um i want to thank the bia for the work that they’ve done on this item as well i think that you know um they are one of the first bia’s to go through an expansion like this in some time and so because of that we’re learning a bit through the process and as you can see they’ve commented on that in their letter as well um the reason that i rise right now to speak to this matter is to ask you to defeat the referral that is in front of you from the planning environment committee um the reason i’m asking for that is to put on another referral in place of it uh so the reason i wanted to um put on another referral is to address some the concerns that we discussed at the planning and environment committee meeting so at the planning environment committee meeting we had received communication from sure report small and if that meaning uh sorry in that communication they had shared that they’re they had some concerns with being part of the bia um and specifically we’re looking at the cost associated with that so with that in mind um i would like to have a referral that addresses bringing uh or taking hide park uh the bia taking key three which was the park that includes sure report small out of the proposal uh for the expansion right now the referral that’s in front of us asks for uh more work to be done to engage with the area that is going to be expanded i think that a more concentrated uh discussion could be had if the referral was on the areas of which there was more support uh which would again be excluding that key three part of the proposal so i know the sounds a bit complicated but basically what i’m asking for at this time is that we don’t support what came out of the committee and instead we defeat it so that another referral could be made and at that time uh which i’m not really quite sure how i will do procedurally um since i’m speaking to her on the item right now maybe i’ll look for guidance um but i’m hoping that additionally the referral can be put back on with the exclusion of key three which would be sure to be yes and i i will go to counselor lamin next but um you have been given good advice i appreciate you flagging it for the clerks myself earlier we had a discussion we’ve recommended this approach back to you so should this be defeated you can put a different referral because the component the reason why you have to defeat this one is the components of the referral are fundamentally different um because you’re removing a key it still has to go back to committee reason why we can’t address it here just so colleagues know is it involves potentially changing of the maps which is not something that is easy to do on the fly it with a by-law so referral back to engage in that way is the appropriate method but first the committee’s recommendation would have to be defeated counselor lamin go ahead um thank you yes so i’m very familiar with this i i had um sat on the board of the high park pia and even back then there have been discussion on this uh counselor ram and i have worked on it it’s both affecting our wards um i understand what she’s saying and i’m supporting what she’s saying uh to get where we need to go on this i’m asking it to defeat the motion that came from committee so we can put an alternate motion on uh for the reasons that that counselor ramen stated and and i’m not going to go into it too much uh on this one i’ll speak to it more once that uh next motion if this is defeated um once that motion comes forward okay any other speakers the committee’s recommendation which the ward counselors are asking to be defeated i just counselor rebel i just want to state one thing that what’s in front of us is actually only the engagement of our staff and to engage so there’s not really a decision to be made there’s just additional engagement because the feedback we received from some people during the meeting just stated that there was not enough response so and i know there’s difficult now but one thing that counselor ramen mentioned concerned me and i know procedurally if i can ask because nothing is nothing is in front of us yet but i’m gonna ask anyways and you just let me know if it’s out of order uh what’s going to be presented to us if this is defeated will it be specifically to one organization or will it be specifically to a different map area can i ask that or no i’m gonna tell you because counselor i’ll just counselor ramen referenced that in her comments within the original structure there was a key three which included the sherwood forced uh mall area as one of the branches of the expansion uh they heard tenders of bring forward a referral back that does not include that key it would update the maps still do some engagement with uh with the area so still kind of the same engagement but just without that component as part of it which is why it’s different right now this referral goes back with that component in it if this is defeated she’s going to recommend a similar referral without that piece in it so there’s still other expansion pieces to the uh to the south mainly but that would be the difference that’s which that’s what she’s intending on putting forward okay so thank you for the clarification i’m just going to make a comment we have other bias in the city that they do have such organization part of them as well and their concern could be exactly the same as what we heard from these ones and i’ll leave it at that thanks okay any other speakers the committee’s recommendation okay we’re going to open that for voting losing the vote uh motion fails one to 12 so i’m going to ask it just a slight favor um because i don’t want to accidentally set the wrong precedent since you’ve spoken to the matter and you have a sector could you have counselor layman put what you’re going to put on the floor and you be the seconder let’s go ahead and then you can both speak to it of course yeah i’m fine with that because i obviously spoke with uh counselor ramen and uh every what you want to do so i understand where you want to go uh so the the motion uh would be that the staff report dated June 10th 2025 related to the high part business improvement area requested for expansion be referred to a future meeting of planning and environment committee in order for civic administration to work with the high part bia to undertake an additional round of engagement specifically with the businesses businesses located within the staff recommended expansion area excluding key map three it being noted the planning environment committee received the following communications with respect to this matter etc etc okay um moved by counselor layman seconder by counselor ramen um would like to speak to it go ahead yeah i’ll go ahead so um i would really like to see the high part bia expand down hide park right down to oxford street room in more my ward at the south end of the bia is a bit in there now uh it’s a good commercial hub uh i think the merchants there would benefit from this association but the reason for referral here is we only had 10 percent uh of those merchants affected uh respond either negatively or positively from we’re dealing with people’s property taxes because once this becomes a thing um they will get that levy well they whether they like it or not so i need to hear more uh response to move to the to the next step which i understand is a more formal process of voting on that um despite how i personally feel um so that is why i’m supporting this referral and asking to support the referral as well so um more engagement can be done thanks other speakers counselor ramen you can speak this is a new referral thank you through you um so um yes so the reason for the referral as i mentioned is uh and with this particular language was to remove key three in the map um this is an opportunity for us to get more engagement with the business community in the area of focus which i think um is really helpful for how the bia goes about doing the engagement um i know that in the letter they were asking for some specifics around well what does council really want as a result of that engagement um is there a measure of that engagement i think they’ve done a good job of going out and seeking uh information but as this this topic has come forward at planning and environment committee and elsewhere i think the public’s become more aware so just by us having the conversation i think it’s helped inform the public of the uh decision that we’re making and and the opportunity for them to have feedback in in the next step so um i welcome the opportunity for the bia to expand uh and i think that expanding down high park is the right way to go um and i do think that this will help to address some of the concerns by uh removing that one key area thank you okay any other speakers to the new referral yes go ahead council plosa thank you um my question uh through you to staff um have heard from a couple of businesses in the area as staff and obviously as a member of peck uh was definitely concerned that the response rate was around the 10 percent that council women referenced in about half of the response actually had said no to being part of the bia so i had reservations about moving forward as if this referral back to staff to go and do another round of engagement with the bia um there was discussion at peck of you know how many businesses what was the response rate looking to see when that information comes back will it be disclosed publicly of business a said yay business b said no have heard some concerns from the business that um they are worried about potentially bad neighbor relations bad media press coverage depending on what was right for their business and having those concerns of the replies actually being publicly shared on an individual business business basis making them identifiable Mr. Mathers uh through the chair so um as in any engagement it’s not advisable to actually provide the very much the specifics of what you’re hearing from folks so the idea is to be able to aggregate it um there are different zones that have been identified so i think that would be a helpful um to be able to aggregate the values by those type of those zones so you can see what’s being interested in there’s five zones so i think that’s probably a good starting point if you wanted anything more defined than that then we would work very closely with the bia to see what maybe some logical divisions would be but absolutely would want to have like specific and indicate what people uh i came forward with because it is supposed to be a process that has uh has a little bit of that privacy maintained go ahead thank you i’m fine to support this referral back um by his own seems quite reasonable to help a decision making going forward um i was also fine just saying no uh but if that’s the word counselor’s desire to go back and do further engagement happy to support it any of any other speakers to this new referral go ahead council approval thank you i will be supporting it and uh glad the way it’s worth it excluding key maps for you thank you okay that looks like all the speakers i’m gonna open uh i want to open the vote closing the vote motion carries 13 to 0 go ahead chair thank you i’d like to put number six uh on the floor this is regarding 9.8 to 934 Oxford street west um it was a split vote at committee okay this is on the floor any discussion see none then we’re gonna open it for voting closing the vote motion carries 11 to 2 go ahead chair thank you and um i’d like to put seven on the floor this is regarding 743 Richmond street that’s the corner of Richmond and Oxford i’ll put that on the floor okay this is on the floor i’ll look to uh speakers on this one go ahead deputy mary louis thank you worship i just want to rise and take a quick moment to thank council for era for arranging an opportunity for me to uh have a teams meeting with the applicant uh discussed the lay by concerns uh that came up when this was discussed at committee i’m satisfied now that the applicant can make this work uh without the lay by um they’ve concurred with some of the traffic engineering staff’s concerns uh they are also i understand uh potentially coming back with an opportunity to expand some of their underground parking uh you know dependent on whether or not the city is amenable to um an option that they’ve come up with so um we’ve got a great uh proposal here um the one concern i had has been addressed by the applicant and so i’m happy to support it and i just wanted to thank council for for assisting in uh setting up that meeting and making sure that we could have a good discussion with the applicant uh thank you i’ll turn the chair over to deputy mary i have myself next on the list and i will recognize mary morgan uh thanks so i’m gonna rise in support of this application um i want to support it for a couple reasons one i i think it’s a solid application it uh suits uh all of our uh planning uh principles the kind of provincial policy statements i think staff did a good job on the report and i think the applicant did did a good job on the application uh beyond that um and i certainly i’ll also say i recognize some of the questions that committee had and uh i i’m glad that uh committee members were able to meet with the applicant discuss it with them and and resolve some of their concerns i want to talk about uh this company so fits rovia is a very large developer in canada there’s a lot of work um uh in the duty area uh this is their first foray into London now this company actually has roots in London the number of the uh the senior members of this gone to western university they’re familiar with the city um the reason why i’m excited about this application aside from it being a solid application is you know this is a company um that they’re not just going to build one building here doesn’t make sense from an economic standpoint if they’re going to build a building they’re probably going to purchase some land and do some others they specialize in high rises they actually have a lot of experience uh dealing with incredibly tight spaces and small footprints and being able to turn those into transformative developments and so uh we have phenomenal developers in our city uh they only have so much capacity to move forward there’s been a lot of high rises built in the last few years uh having another player with considerable experience coming into the city uh knowing that they’re going to not only get a project done but probably engage in others i think is is quite exciting for us to meet some of our housing goals particularly those of us who support high density residential housing and want to ensure that not only as we expand in the city but we also uh make sure that we go upwards and create density opportunities in spaces that may be challenging or difficult to develop this is uh this is a developer-res experience in doing that so a great application a great work by our staff but i think an exciting opportunity to see a a new a new player in London who is uh not just going to do this but a number of other projects in our city because we certainly know we need the housing so i want to thank the planning committee for the good recommendation i’ll certainly be supporting it here and look forward to uh look forward to the the shovel the groundbreaking at that site and getting this project underway thank you worship i will return the chair to you okay any other speakers to this council layman um yeah i just wanted to echo the mayor’s words there um i would not be i’m not saying i wouldn’t support this but it wouldn’t be a scheme um from the outside if it wasn’t for this particular developer and the experience they have in in Toronto this is an incredibly tight footprint at a very busy intersection of richmond and oxford so there will be challenges i think it’s going to be great learning curve for staff as our skyline changes and we’re going to be putting more of these highly intensive buildings up um how are we going to accomplish this without disrupting traffic uh at that corner i know just uh last week uh there was something going on on the street it was down the one lane in oxford and it was backed up considerably and so if we have you know um a long periods of time where it’s backed up either richmond or oxford it’s going to have some implications during the construction phase i know this this company uh has experienced how to do that with toronto for sure like toronto’s um you know a great example of how to build in tight quarters so uh that will be our challenge for them that will be our challenge for staff but hopefully uh we can learn there and i i will be keeping on this to mitigate as much as possible traffic disruption i know there’s going to be traffic disruption there has to be but as much as possible um to keep it in that alleyway and at the side away from shutting down uh lanes of traffic there a great gateway to uh to the uh north end of downtown uh it makes a statement um and like i said our skyline is changing it’s an incredibly exciting time to be in this city um we talked about the official plan or the um um our city boundaries uh the other day at pack and we talked about intensity and i think this is an example of how we limit the need to expand into to green fields aside or by uh keeping the density uh in the central location so i won’t be supporting this okay any of the speakers david iris sorry cancer furra thanks mare i will be very brief i did out to all the comments that i’ve heard here i appreciate uh to support and uh like councilor layman and the chair a great chair of peck said um this will change the skyline this will bring the skyline to the modern age and it is a gateway for the north end of the city um so i appreciate the support i appreciate the comments here and um looking forward to when the applicant uh strikes ground right that’s all the speakers i have this is on the floor moved by the chair we’ll open the vote closing the vote motion carries 12 to 1 thank you chair that concludes the 9th report planning of firework committee all right on to councilor plosar for the uh from the budget chair uh for the third report of the budget committee thank you mr mare uh before i make introductory comments i’ve been asked to pull number nine being 4.7 uh been development charges act look you see if there’s anything further through you uh anybody want anything else pulled get seen then go ahead okay uh just a brief overview update you and a couple of items i’ll note from incoming correspondence today was a note from um miss williams from the health unit as we have questions on item 4.2 at committee so a formal answer has been provided for that also um the lower tems did reply behind the scenes and just said that their formal answer would be forthcoming uh later in the fall thank you very much any other speakers to any of these items go ahead councilor stevenson thank you i just wanted to say in terms of the budget in general i i just feel like we haven’t had a chance to really look into uh the finances of the 1.4 billion here so i know we talk we get we get to look at little things and decide whether we’re gonna fund them or not a lot of the um decrease in the tax rate is coming from things that we’re putting off into the future and so i would have really loved the opportunity in this term council to really take a look at where we can find long-term savings that will actually um address the issue of the lack of finances and so i i would love to see or have an opportunity even within the budget committee like if there was a option to be able to meet between now and the fall and really look at department by department and be able to ask questions about what what we’re spending money on uh the way i know i am able to do at certain boards and commissions if there was that opportunity i would love to have it and i just thought i’d put that out on the floor that i would love to have those in-depth discussions here with this council other speakers on the matters before us okay seeing none then we’re going to open that for voting closing the vote motion carries 13 to 0 thank you i’ll not put number nine being 4.7 the development charges act on the floor okay um this was uh just a presentation for myself so happy to put that on the floor i’ll look for any comments or comments for colleagues seeing none then we’ll open that for voting closing the vote motion carries 12 to 1 thank you that concludes the third report of the budget committee happy to go into the third report of the audit audit committee if you’re ready go ahead thank you i’ve been asked poll number five and i’ll note that the community grants program value for money audit um we did make one amendment at committee normally it’s a report that we receive every four years and committees change that it is now an annual report that uh committee and council will receive so just five being pulled at this time okay so anybody would like anything from one to four pulled okay go ahead okay one to four is on the floor then all right so any discussion on one to four okay we’ll open that for voting closing the vote motion carries 13 to 0 thank you all now put number five being 4.4 on the floor okay this is on the floor i’ll look for any speakers to this one seeing none we’ll open that for voting closing the vote motion carries 12 to 1 thank you that concludes the third report of the audit committee great and now we can go back to council layman for the tenth special uh meeting of the planning and environment committee um thank you um your worship this is uh was a quick one that we had to call um due to um the interior building faster fun um and getting some agreements um put forward and passed by council here uh so i will put that uh on the floor uh thanks that’s on the floor um i’m just going to turn over to the deputy mayor i’m going to make uh just a few brief comments on this thank you worship i will take the chair and recognize mayor morgan okay i uh i just i made a few comments at committee i know it was just yesterday but since this is council and going through i just wanted to uh to echo uh just a couple of them here but first uh i want to thank um you know the provincial government uh for their collaborative work on building housing together um and uh furthermore to the work of our staff uh for really uh doing what needed to be done to ramp up uh our output over the 2024 year um the 2023 year the building faster fun was pretty tight for us to make some of the changes uh that were made uh that we could make um but i know that our staff did that worked closely with the development community we struck several committees we set targets as a council we received funding from multiple levels of government we deployed that effectively to actually meet our target in 2024 now what’s interesting is there were a number of municipalities who had met their target 2023 and had struggled through 2024 and um there aren’t as many municipalities um who were able to do what we did and that’s buck the trend a little bit and uh and actually create the housing to meet our targets and so i’m happy to receive the funding uh from the provincial government i’ll be looking looking forward to uh to the amount when they’re able to disclose that but this funding agreement is a pretty critical step in the process um i want to recognize too that that the responsibility for creating housing is a shared responsibility it involves provincial federal municipal governments but also the development community the financial community and others um the not-for-profits also play an important role um none of us can do this on our own and uh and none of us can be accountable for the whole spectrum of the uh of the housing continuum but we can be accountable and we can take responsibility for the things that we can control and that is why although i’m happy to receive building faster fund money this year i would just want council to be aware that we continue to advocate as mayors through obcm and through amo for a program that reflects the things the municipalities have control over right this council has done a tremendous number of permissions but the market conditions are necessary for bringing those permissions action to fruition and putting a hole in the ground and actually creating a home so right now you know we’re judged on foundations going in the ground which is something we don’t control we control the permissions we control the environment we work closely with the dilemma community to try to create housing but uh some of the challenges we have with this particular fund is it basically is a it’s sent to fund municipalities that incentivize something that we actually don’t have control over so um although happy to receive the funds this year i want you to know me my colleagues and i continue to advocate to the provincial government for for sure create an incentive program but let’s let’s hold municipalities to account for the things they have control over and incentivize that the other thing we continue to advocate for is if all the building faster funds are not used up because uh perhaps not every municipality reaches their target and exhausts the budget is that those are really critical provincial dollars to be redistributed into municipalities for housing enabling infrastructure it’s something they did with last year’s building faster fund we encourage them to continue to do that uh because that is how uh we continue to to put the infrastructure in the ground that we need uh particularly you know at a time where we know uh our ability to fund it is relatively stretched and so provincial dollars are really critical so i want to thank the province for listening to that call i think that they’ve been really good about redeploying some of those those funds and those assets into important programs like water and wastewater infrastructure that has allowed us to do things like the downtown siphon and other uh critical projects uh we’ll continue to apply for those and advocate for them um i know that uh 2025 will be a challenging year um to meet the targets i mean part of the good news is is that 700 uh unit and university residents will give us a bit of a bit of a head start this year towards uh uh challenging goal uh but uh you know we’re going to need uh some strong partnership with the development community strong partnership with the provincial federal governments and frankly some some changes in marketing conditions and some dropping of some of the uncertainty out there to uh to be able to achieve our goal in 2025 but uh i think if we work together and and push in the right direction we’ll be able to uh to do our best to achieve that so happy to receive these funds uh uh when they come uh but the signing this contribution agreement is uh is an important uh important piece uh of the puzzle so thanks for uh thanks for the comments thank you mayor and we’re going to return the chair to you i’ve got any other speakers on this yourself sorry no i said i have no other speakers at this time thank councilman i want to speak so go to him um thank you thank you mayor for your for your comments and i agree i thank very much to the province and our local MPP minister flack uh for assisting on housing and uh and making sure that the city gets to where we need to go what i really want to use this opportunity is to thank uh mr mathers and his team um the getting getting foundations in is how we track towards our provincial targets those things don’t happen without the incredible hard work that your team does on rezoning and permitting site planning and all the things from the administrative side that i i believe my experience here has come leave some bounds uh in assisting us uh to get those foundations in the ground i know you’re not where you want to be yet and you will continue to uh to um the great work on efficiencies that your team has done but i’d be remiss if i didn’t um go show it to your team uh for the work over it’s not just this year it’s it’s a number of years that lead to the final uh shovels of the ground as they say so um tremendous tremendous work thank you any other speakers in this seeing none then we’ll open that motion for voting closing the vote motion carries 13-0 that concludes the 10 special planning of our community officer opkins oh go ahead yes um i do have an early departure and we’ll be leaving okay thanks for letting me know just one sec i just have to get a person for this next item we have uh added reports um there is one um report from council on closed session uh council ramen’s gonna uh councilor i was gonna put that on the floor uh thank you and through you your council in closed session report uh execution of 2024 to 2027 collective agreement with the London civic employees local union number 117 heard by the Canadian Union public employees and affiliated with Canadian labor congress keep the local 107 that on the recommendation that activity manager enterprise search supports the civic administration be directed to decide i surgery on wednesday so it’s a little bit hard but i work it through it okay sorry about that uh be directed to undertake all administrative acts that are necessary in order for the mayor and so you clerk to obtain the necessary uh authorization to execute the collective agreement for the years 2024 to 2027 depended as appendix c to the staff report dated june 16 2025 pursuant to the memorandum of agreement dated may 7th 2024 appendix a and they agreed to amend items dated february 5th 2024 march 1st 2024 and april 3rd 2024 appendix b between the corporation city of london’s london civic employee local union 107 heard by the Canadian union public employees and affiliated with the clc qp local 107 and that progress is made with respect to items 4.2 is noted on the public agenda 6.110 peck thank you and whoever did your answer you did a great job because that was perfect um uh okay so that’s on the floor and uh you can stand because we’re you’re actually presenting that and i’ll look for any discussion on that particular matter okay then we’ll open that for voting oh and counselor romans are both session one four okay we’re going to open that for voting closing the vote motion carries of 11 to 0 thank you uh deferred matters we have none increase i wasn’t informed of any okay we have none uh emergent motions we have none bylaws i’m going to tell you how we’re going to do bylaws okay here’s how we’re going to do bylaws we’re going to start with and i’m going to tell you these bills so you can just make notes build 251 which is the life stabilization purchase of service agreements then we’re going to have uh bill 256 which is a child care associated agreement counselor uh vam merebergen then uh we’re going to have the procurement bylaw from icsc which is bill 258 then we’re going to have uh bills number 261 273 which is 743 Richmond street um i think that’s counselor hilliers uh request for the way he voted then we’re going to do bills 272 uh which is uh Oxford Street West which i know counselor i wanted to vote separately on and then everything else okay does anybody is that work for everybody i think that covers most of the everybody’s conflicts and everybody’s voting preferences okay great okay we’ll proceed that way then so um it’d be great sorry is everybody looking to is i’m gonna ask this who’s supporting everything i am here you okay counselor frank and i are going to move in second all of this so that we don’t have to change the change the vote so counselor frank and i will she’ll be the mover i’ll be the seconder and then we’ll start with uh bill 251 so this is the life stabilization purchase service agreements so we’ll go to first reading a bill 251 counselor frank moves i second there’s no discussion on first reading so we’re gonna open that for voting two carries 11 to 1 second reading same mover and seconder is there any discussion at second reading see none we’ll open that for voting carries 11 to 1 third reading uh same mover and seconder we’ll open that for voting as soon as it’s ready and carries 11 to 1 all right next we’ll deal with uh child care related bill um that’s 256 okay so uh that’s was counselor van merebergen’s uh conflict uh counselor frank is mover i’m seconder we’ll open first reading for voting posing the vote motion carries 11 to 0 with one root use all all right second reading uh same mover and seconder i’ll look for any debate on second reading seeing none we’ll open second reading for voting carries 11 to 0 with one third reading same mover and seconder we will open third reading for voting carries 11 to 0 with one all right next we’re going to deal with the 258 which is the procurement by-law uh we’re going to open first reading for voting uh counselor frank we’ll move i’ll second and carries 11 to 1 so mover and seconder any debate on second reading seeing none we’ll open that for carries 11 to 1 third and final reading of this bill same mover and seconder we’ll open third reading carries 11 to 1 the next two bills number 261 and 273 are related to 743 Richmond Street counselor frank will move that i will second it we’ll open first reading for voting carries 11 to 1 second reading same mover and seconder any debate on second reading seeing none we’ll open this for voting carries 11 to 1 third and final reading of this these two bills uh same mover and seconder we’ll open third reading for voting carries 11 to 1 right next uh is bill 272 which is uh the oxford street properties counselor frank will move i will second we’ll open first reading for voting carries 11 to 1 second reading same mover and seconder any debate on second reading seeing none we’ll open second reading for voting carries 11 to 1 third and final reading of this bill the same mover and seconder we’ll open that for voting carries 11 to 1 okay now it’s all the remaining bills from all the other parts of the meeting uh counselor frank will move those i will second them we’ll open first reading for voting those in the vote motion carries 12 to 0 and second reading of these bills same mover and seconder any debate on second reading seeing none we’ll open that for carries 12 to 0 okay third and final reading of this set of bills same mover and second reading for voting carries 12 to 0 that brings us to the end of bylaws uh all i have left is a motion to adjourn moved by counselor van mierberg and seconded by counsel ferrera by hand all those in favor motion carries thank you we’re adjourned