February 23, 2026, at 1:00 PM

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The meeting is called to order at 1:00 PM; it being noted Councillor P. Van Meerbergen was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by H. McAlister

Seconded by S. Franke

That Consent Items 2.1 to 2.14 BE APPROVED with the exception of items 2.2, 2.3, 2.8, 2.9, 2.10, and 2.13.

Motion Passed (5 to 0)

2.1   LT-2026-037 Limited Tender Co-operative Purchase for Refrigeration Services Provider

2026-02-23 Staff Report - Limited Tender Report Refrigeration Services

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement of a Refrigeration Service provider:

a)    in accordance with Section 20 (Cooperative Purchasing) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to acquire refrigeration services through the Canoe Procurement Group of Canada (“Canoe”), which has conducted an open and competitive procurement process compliant with applicable Trade Agreements;

b)    in accordance with Section 13.3(d) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to enter into a Limited Tendering Contract with CIMCO Refrigeration, at pricing and terms established under the Canoe Framework, for a one (1) year, with three (3) additional one (1) year options for renewal, as the supplier awarded under the Canoe framework, without conducting a secondary invitational procurement process; and

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the authorization set out in parts a) and b) above.

Motion Passed

2.4   Traffic Signal Network-as-a-Service Contract Extension

2026-02-23 Staff Report - Traffic Signal Network

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the Limited Tendering (single-source) procurement of traffic signal Network-as-a-Service cellular communication services:

a)    the contract with Desklinx Inc. BE ACCEPTED for a one (1) year term ending April 30, 2027, at an estimated annual cost of $247,817.20 (excluding HST) in accordance with the Procurement of Goods and Services Policy Section 13.3 iii) (e);

b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

c)    the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project.

Motion Passed

2.5   2025 Administrative Amendments to the Traffic and Parking By-law

2026-02-23 Staff Report - 2025 Admin Amendments to the Traffic and Parking By-law

Moved by H. McAlister

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated February 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 3, 2026 for the purpose of amending the Traffic and Parking By-law (PS-114) with respect to the 2025 administrative amendments.

Motion Passed

2.6   Limited Tender Procurement – Consulting Engineering Assignment – Gordon Avenue Local Sewer Project

2026-02-23 Staff Report - Limited Tender Procurement-Gordon Ave

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for consulting services for the detailed design and contract administration for the Gordon Avenue Local Sewer project:

a)    Archibald, Gray & McKay (AGM) Engineering Ltd. BE APPOINTED consulting engineers in the amount of $339,345.00, including contingency, excluding HST, in accordance with Section 13.3 iii (a) of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the staff report dated February 23, 2026, as Appendix ‘A’;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.7   By-law to Delegate Authority for Producer Responsibility Organization Agreements in Waste Management

2026-02-23 Staff Report - By-law to Delegate Authority

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, proposed by-law, as appended to the staff report dated February 23, 2026 as Appendix “A”, being “A by-law to delegate authority to the Deputy City Manager, Environment & Infrastructure or their designate to negotiate, execute and enter into any new service agreements or amending existing service agreements with any Producer Responsibility Organizations (PROs) administering Extended Producer Responsibility programs”; pursuant to the Resource Recovery and Circular Economy Act, 2016 or any regulations under this Act BE INTRODUCED at the Municipal Council meeting to be held on March 3, 2026.

Motion Passed

2.11   Fiber Connect 3 (FC3) - Municipal Access Agreement

2026-02-23 Staff Report - Fiber Connect 3 (FC3)

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager Environment & Infrastructure, the following actions be taken with respect to the Municipal Access Agreement with Fiber Connect 3 (FC3);

a)    the proposed by-law, as appended to the staff report dated February 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 3, 2026 for the purpose of approving the Municipal Access Agreement between the Corporation of the City of London and Fiber Connect 3 (FC3), substantially in the form, as appended to the staff report and satisfactory to the City Solicitor; 

b)    the Mayor and the City Clerk BE AUTHORIZED to execute the Municipal Access Agreement on behalf of the municipality; and

c)    the agreement BE ADOPTED as the City’s model Municipal Access Agreement for telecommunications carriers licensed under the Federal Telecommunications Act that operate within the City.

Motion Passed

2.12   2025 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System

2026-02-23 Staff Report - 2025 Drinking Water Annual Report

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Director, Water & Wastewater, the 2025 Drinking Water Annual Report and Summary Report for the City of London Drinking Water System BE RECEIVED for information.

Motion Passed

2.14   Municipal Capital Facility Designation

2026-02-23 Staff Report - Municipal Capital Facilities Designation

Moved by H. McAlister

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the Civic Administration BE DIRECTED to bring forward the necessary by-law(s) and associated agreement(s) to designate Unit L135 at 1680 Richmond Street as a Municipal Capital Facility for the term of the lease between the London Police Services Board, KS Masonville Inc. and CF/Realty Holdings Inc., by their authorized agent The Cadillac Fairview Corporation Limited, it being noted that a municipal facility related to policing is a prescribed class of municipal capital facilities under Ontario Regulation 603/06: Municipal and School Capital Facilities – Agreements and Tax Exemptions.

Motion Passed

2.2   Federation of Canadian Municipalities: Green Municipal Fund Agreement for Accelerating Community Energy Systems

2026-02-23 Staff Report - FCM Community Energy

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated February 23, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on March 3, 2026, to:

a)    APPROVE the Green Municipal Fund Grant Agreement, CORE-25-0485, (“Agreement”) between the Federation of Canadian Municipalities (“FCM”) and The Corporation of the City of London for the provision of funding for studying the potential of net-zero community energy in London, Ontario, as appended to the staff report as Schedule “1”; 

b)    AUTHORIZE the Mayor and the City Clerk to execute the Agreement; and

c)    AUTHORIZE the Deputy City Manager, Environment & Infrastructure, as the Duly Authorized Officer to approve and execute any forms or documents on the City’s behalf necessary to fulfill the City’s reporting obligations under the Agreement.

Motion Passed (5 to 0)

2.3   Federation of Canadian Municipalities: Green Municipal Fund Agreement for Municipal Fleet Decarbonization Feasibility Study

2026-02-23 Staff Report - FCM Decarbonization Study

Moved by S. Franke

Seconded by C. Rahman

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated February 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held  on March 3, 2026, to:

a)    APPROVE the Green Municipal Fund Grant Agreement, CORE-24-0309, (“Agreement”) between the Federation of Canadian Municipalities (“FCM”) and The Corporation of the City of London for the provision of funding for studying the feasibility of municipal fleet electrification in London, Ontario, as appended to the staff report as Schedule “1”;

b)    AUTHORIZE the Mayor and the City Clerk to execute the Agreements; and

c)    AUTHORIZE the Deputy City Manager, Environment & Infrastructure, as the Duly Authorized Officer to approve and execute any forms or documents on the City’s behalf necessary to fulfill the City’s reporting obligations under the Agreements.

Motion Passed (4 to 1)

2.8   Restricted Acts of Council after Nomination Day and Voting Day

2026-02-23 Staff Report - Restricted Acts of Council after Nomination Day and Voting Day

Moved by S. Stevenson

Seconded by C. Rahman

That the staff report dated February 23, 2026 to delegate certain authority, should Municipal Council’s actions be restricted after Nomination Day and/or Voting Day in 2026 BE REFERRED to the Civic Administration to report back to a future meeting of the Infrastructure and Corporate Services Committee with definitions in section 2.3 of Schedule 2 for “short-term service” and “as needed”; and details of reporting as outlined in section 3.1, including rationale, contract details, and any other relevant information.

Motion Passed (3 to 2)

2.9   Contract Award: Tender No. RFT-2025-223 Wellington Gateway and Municipal Infrastructure Improvements Phase 2A – Wilkins Street to Baseline Road

2026-02-23 Staff Report - Contract Award-Wellington Gateway

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the award of contracts for Wellington Gateway and Municipal Infrastructure Improvements Phase 2A – Wilkins Street to Baseline Road; it being noted that in accordance with Section 12.4.1 of the City of London’s Procurement of Goods and Services Policy Request for Tender (RFT) contract awards greater than $6,000,000 require approval of City Council:

a)    the bid submitted by J-AAR Civil Infrastructures Limited at its tendered price of $24,990,163.55 excluding HST, for the Wellington Gateway and Municipal Infrastructure Improvements Phase 2A – Wilkins Street to Baseline Road project, BE ACCEPTED; it also being noted that the bid submitted by J-AAR Civil Infrastructures Limited was the lowest of three (3) bids received and meets the City’s specifications and requirements in all areas;

b)    Dillon Consulting Limited BE AUTHORIZED to carry out the construction inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $2,757,605.20 excluding HST, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

c)    the financing for this project BE APPROVED as set out in the “Sources of Financing Report”, as appended to the staff report dated February 23, 2026, as Appendix “A”;

d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; 

e)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within the Wellington Gateway and Municipal Infrastructure Improvements Phase 2A – Wilkins Street to Baseline Road contract;

f)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2025-223); and

g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (3 to 2)

2.10   Limited Tendering and Cooperative Procurement - LTC Purchase of Nine New Buses

2026-02-23 Staff Report - Limited Tendering for LTC Buses

Moved by H. McAlister

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to funding for the purchase of new London Transit Commission buses:

a)    approval BE GIVEN to finance the London Transit Commission purchase of nine 60-foot buses required for the East London Link corridor of the new Rapid Transit network, exercising the Limited Tendering provisions in accordance with section 13.3 iii (a) and (e), and 20.0 of the Procurement of Goods and Services Policy, for a total estimated price of $14,349,600 (excluding HST);

b)    the financing for this purchase BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 23, 2026, as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (4 to 1)

2.13   Update to Council Policy - Travel and Business Expenses

2026-02-23 Staff Report - Update to Council Policy-Travel and Business Expenses

That the following actions be taken with respect to the staff report dated February 23, 2026:

a) the proposed by-law, appended as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 3, 2026, to amend By-law No. CPOL.-227-479, being “A by-law to revoke and repeal Council policy related to Travel & Business Expenses and replace it with a new Council policy entitled Travel & Business Expenses,” to repeal and replace Schedule “A” to the by-law; and

b) the Civic Administration BE DIRECTED to prepare two separate policies: one governing Travel and Business Expenses for Civic Administration, and a second governing Travel and Business Expenses for Members of Council, and report back to a future meeting of the Infrastructure and Corporate Services Committee with the proposed policies.

ADDITIONAL VOTES:

Moved by S. Stevenson

Seconded by C. Rahman

That the staff report dated February 23, 2026 to amend By-law No. CPOL.-227-479, being “A by-law to revoke and repeal Council policy related to Travel & Business Expenses and replace it with a new Council policy entitled Travel & Business Expenses,” to repeal and replace Schedule “A” to the by-law BE REFERRED to Civic Administration with direction to prepare two separate policies: one governing Travel and Business Expenses for Civic Administration, and a second governing Travel and Business Expenses for Members of Council, and to report back to a future meeting of the Infrastructure and Corporate Services Committee with the proposed policies.

Motion Failed (0 to 5)

Moved by S. Stevenson

Seconded by C. Rahman

That the motion BE AMENDED to include a new part that reads as follows:

the Civic Administration BE DIRECTED to prepare two separate policies: one governing Travel and Business Expenses for Civic Administration, and a second governing Travel and Business Expenses for Members of Council, and to report back to a future meeting of the Infrastructure and Corporate Services Committee with the proposed policies.

Motion Passed (3 to 2)

Moved by S. Stevenson

Seconded by C. Rahman

That the motion, as amended, BE APPROVED

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Traffic Calming - Councillor C. Rahman

2026-02-23 Submission - Traffic Calming-C. Rahman

That the Civic Administration BE DIRECTED to take the following actions with respect to petitions and requests for traffic calming measures on neighbourhood connectors and neighbourhood streets:

a)    review and report back to a future meeting of the Infrastructure and Corporate Services Committee on:

i)  a jurisdictional scan of peer municipalities’ processes for receiving traffic calming petitions and requests, including how those processes are communicated to residents;

ii) an assessment of how the City of London communicates with residents who submit traffic calming petitions or requests, with a view to improving clarity around the process and providing timely information updates;

iii) options to improve the quality and frequency of information reported to Council Members regarding traffic calming requests received, studies undertaken, and upcoming projects within their ward;

b)    provide updates to the Councillors and committee on approved traffic calming projects, the completion of a project, and any other pertinent information; and

c)    report back on any recommendations for additional resources;

it being noted that the Infrastructure and Corporate Services Committee heard a verbal delegation from Brendon Samuels; Dan Cameron, Advocates for Calmer Traffic in Old North (ACTION); and Carrie L. Mitchell, Associate Professor, School of Planning, University of Waterloo, Fellow, Balsillie School of International Affairs with respect to this matter.

ADDITIONAL VOTES:

Moved by H. McAlister

Seconded by S. Stevenson

That the Civic Administration BE DIRECTED to take the following actions with respect to petitions and requests for traffic calming measures on neighbourhood connectors and neighbourhood streets:

a)    review and report back to a future meeting of the Infrastructure and Corporate Services Committee on:

i)  a jurisdictional scan of peer municipalities’ processes for receiving traffic calming petitions and requests, including how those processes are communicated to residents;

ii) an assessment of how the City of London communicates with residents who submit traffic calming petitions or requests, with a view to improving clarity around the process and providing timely information updates;

iii) options to improve the quality and frequency of information reported to Council Members regarding traffic calming requests received, studies undertaken, and upcoming projects within their ward; and

b)    provide updates to the Councillors and committee on approved traffic calming projects, the completion of a project, and any other pertinent information;

it being noted that the Infrastructure and Corporate Services Committee heard a verbal delegation from Brendon Samuels; Dan Cameron, Advocates for Calmer Traffic in Old North (ACTION); and Carrie L. Mitchell, Associate Professor, School of Planning, University of Waterloo, Fellow, Balsillie School of International Affairs with respect to this matter.

Moved by H. McAlister

Seconded by S. Franke

That the delegation requests from B. Samuels; D. Cameron, Advocates for Calmer Traffic in Old North (ACTION); and C. L. Mitchell, Associate Professor, School of Planning, University of Waterloo, Fellow, Balsillie School of International Affairs, BE APPROVED to be heard at this time.

Motion Passed (5 to 0)

Moved by H. McAlister

Seconded by S. Stevenson

That the motion BE AMENDED to add a new part c) that reads as follows:

that Civic Administration BE DIRECTED to report back on any recommendations for additional resources.

Motion Passed (5 to 0)

Moved by H. McAlister

Seconded by S. Franke

That the motion, as amended, BE APPROVED.

Motion Passed (5 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by S. Stevenson

Seconded by S. Franke

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Solicitor-Client Privileged Advice / Litigation/Potential Litigation

A matter pertaining to advice that is subject to solicitor-client privilege including communications necessary for that purpose from the solicitor and officers or employees of the Corporation; the subject matter pertains to litigation with respect to a claim for compensation following the expropriation of property located at 835 Wellington Road at the Ontario Land Tribunal (“OLT”); and for the purpose of providing instruction and directions to officers and employees of the Corporation.

6.2    Solicitor-Client Privileged Advice / Litigation/Potential Litigation

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

Motion Passed (5 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 3:22 PM to 3:37 PM.

7.   Adjournment

Moved by S. Stevenson

Seconded by S. Franke

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 3:40 PM.