March 23, 2026, at 1:00 PM

Original link

The meeting is called to order at 1:00 PM; it being noted Councillor E. Peloza was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by P. Van Meerbergen

Seconded by S. Franke

That Consent Items 2.3 to 2.16 BE APPROVED, with the exception of items 2.9, and 2.11.

Motion Passed (6 to 0)

2.3   2026 Debenture Issuance

2026-03-23 Staff Report - 2026 Debenture Issuance

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated March 23, 2026, related to 2026 Debenture Issuance:

a)    the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon suitable market conditions to provide permanent financing for capital works in an amount not to exceed $20,000,000;

b)    the City Clerk and the City Treasurer BE AUTHORIZED to execute all 2026 debenture issuance documents not requiring Council approval upon successful placement of the City’s debt in the capital markets; and

c)    the Civic Administration BE INSTRUCTED to convene an appropriately timed special meeting of the Infrastructure and Corporate Services Committee upon successful placement of the City’s debt in the capital markets, to ensure adequate time for Council approval of the associated debenture by-law and execution of the debenture while adhering to the necessary financial settlement requirements, it being noted a placeholder for such meeting has been currently scheduled for April 27, 2026.

Motion Passed

2.4   2025 Statement of Remuneration and Expenses for Elected and Appointed Officials

2026-03-23 Staff Report - 2025 Statement of Remuneration

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports the following actions be taken with respect to the 2025 Statement of Remuneration and Expenses for Elected and Appointed Officials:

a)    in accordance with Section 284 of the Municipal Act, 2001, the Statements of Remuneration and Expenses for Elected and Appointed Officials, as appended to the staff report dated March 23, 2026 as Appendix “A”, Appendix “B” and Appendix “C”, BE RECEIVED for information;

b)    in accordance with City Council resolution of March 2012, the annual report on the Mayor’s Office’s expenditures BE RECEIVED for information; and

c)    in accordance with the Travel and Business Expenses Policy, the Statement of Travel Expenses for Senior Administration Officials, as appended to the staff report as Appendix “D” and “E,” BE RECEIVED for information.

Motion Passed

2.5   Elected Officials and Appointed Citizen Members 2026 Remuneration

2026-03-23 Staff Report - Elected Officials and Appointed Citizen Members 2026

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the report dated March 23, 2026, entitled “Elected Officials and Appointed Citizen Members 2026 Remuneration” BE RECEIVED for information.

Motion Passed

2.6   Year 2026 Tax Policy

2026-03-23 Staff Report - Year 2026 Tax Policy

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to property taxation for 2026:

a)    the proposed by-law, as appended to the staff report dated March 23, 2026 as Appendix “A”, being a by-law setting tax ratios for property classes in 2026, in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026, it being noted that the 2026 Municipal Tax Ratio By-Law has been prepared reflecting the equalization of the average property tax increase in residential and multi-residential classes with no change to other tax ratios; and

b)    the proposed by-law, as appended to the staff report as Appendix “B”, being a by-law levying tax rates for property classes in 2026, in accordance with Sections 307 and 312 of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026.

Motion Passed

2.7   Year 2026 Education Tax Rates

2026-03-23 Staff Report - Year 2026 Education Tax Rates

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report dated March 23, 2026 as Appendix “A”, being a by-law levying rates for 2026 for school purposes in the City of London BE INTRODUCED at the Municipal Council meeting to be held on of March 31, 2026.

Motion Passed

2.8   Municipal Election Compliance Audit Committee

2026-03-23 Staff Report - Municipal Election Compliance Audit Committee

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the City Clerk, the following actions be taken with respect to the 2026 Municipal Election Compliance Audit Committee:

a)    the proposed by-law, as appended to the staff report dated March 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026 to establish a Municipal Election Compliance Audit Committee for the 2026 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended; and

b)    the proposed by-law as appended to the staff report dated March 23, 2026 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026 to approve the appointments to the Municipal Election Compliance Audit Committee for the 2026 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended.

Motion Passed

2.10   Upper Thames River Conservation Authority and City of London Flood Protection Projects

2026-03-23 Staff Report - UTRCA Flood Projection Projects

Moved by P. Van Meerbergen

Seconded by S. Franke

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of Upper Thames River Conservation Authority (UTRCA) for the following projects:

a)    the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following flood protection projects with the City share in the total amount of $4,668,918, including contingency, excluding HST; noting the requirements of provincial funding program are unique, in that only conservation authorities can apply, requiring application of Section 13.3(iii)(d) of the Procurement of Goods and Service Policy:

i)     West London Dyke (Ph. 9-13) Reconstruction; 

ii)     West London Dyke (Ph. 9-13) added Contract Administration and Design Fees (PO 223637);

iii)    West London Dyke Vegetation Removal; and

iv)    Fanshawe Dam Repairs, Installation and Construction;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 23, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.12   Appointment of Consulting Engineers for the Infrastructure Renewal Program

2026-03-23 Staff Report - Appointment of Consulting Engineers - Infrastructure Renewal Program

Moved by P. Van Meerbergen

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of consulting engineers for the Infrastructure Renewal Program:

a)     the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy:

i)    GEI Consultants Canada Limited, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Dearness Drive project in accordance with the estimate, on file, at an upset amount of $281,424.00, including 10% contingency, excluding HST;

ii)    Archibald, Gray & McKay Engineering Ltd., BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Ontario Street project in accordance with the estimate, on file, at an upset amount of $444,400.00, including 10% contingency, excluding HST;

iii)    Spriet Associates London Limited, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Childers Street and Wilton Avenue project in accordance with the estimate, on file, at an upset amount of $316,905.33, including 10% contingency, excluding HST;

iv)    Spriet Associates London Limited, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Paul Street project in accordance with the estimate, on file, at an upset amount of $318,697.50, including 10% contingency, excluding HST;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 23, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.13   Contract Award: Tender RFT-2025-270 and Appointment of Consulting Engineer - Highbury Avenue South Reconstruction

2026-03-23 Staff Report - RFT-2025-270-Highbury Ave S Reconstruction

Moved by P. Van Meerbergen

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for Highbury Avenue South Reconstruction project (RFT-2025-270):

a)    the bid submitted by J-AAR Civil Infrastructures Limited, at its tendered price of $25,455,593.35, excluding HST, BE ACCEPTED; it being noted that the bid submitted by J-AAR Civil Infrastructures was the lowest of 4 bids received and meets the City’s specifications and requirements and is in accordance with Section 28.2 i) of the City of London’s Procurement of Goods and Services Policy, following an Open Competitive Process conducted in compliance with applicable trade agreements;

b)    Parsons Inc., BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $2,012,983.50 excluding HST, under Limited Tendering LT-2026-315, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 23, 2026 as Appendix “A”;

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultants for the work;

f)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2025-270); and

g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.14   Contract Award: Tender RFT-2025-269 and Appointment of Consulting Engineer - Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements Phase 1

2026-03-23 Staff Report -RFT-2025-269 Western Rd and Sarnia Rd

Moved by P. Van Meerbergen

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the first phase of the Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements project (RFT-2025-269):

a)    the bid submitted by Bre-Ex Construction Inc, at its tendered price of $12,897,679.22, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc was the lowest of three bids received and meets the City’s specifications and requirements and is in accordance with Section 28.2 i) of the City of London Procurement of Goods and Services Policy, following an Open Competitive Process conducted in compliance with applicable trade agreements;

b)    the Deputy City Manager, Environment and Infrastructure (or delegate) BE AUTHORIZED, within the approved project contingency of $1,300,000, 000 excluding HST, to approve contract change orders and amendments within the original scope of work, in accordance with Section 29.2 of the Procurement of Goods and Services Policy;

c)    AECOM Canada ULC, BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $1,095,436.00 excluding HST, under Limited Tendering LT-2026-054, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

d)    the Deputy City Manager, Environment and Infrastructure (or delegate) BE AUTHORIZED to approve Agreements and Memorandums of Understanding between the Corporation of the City of London, Western University, and public utility companies in relation to the cost-sharing of servicing contained within Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements – Phase 1 project;

e)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 23, 2026 as Appendix “A”;

f)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

g)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultants for the work;

h)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2025-269); and

i)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other agreement documents, if required, to give effect to these recommendations.

Motion Passed

2.15   W12A Landfill Community Mitigative Measures Fund - First Phase of W12A Community Beautification Plan - Park Construction 

2026-03-23 Staff Report - W12A CMMF Beautification Plan

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, and based on the approved motion of the W12A Landfill Public Liaison Committee, funding of up to $500,000 BE APPROVED from the W12A Landfill Community Mitigative Measures Fund for construction of a Park on a portion of City of London-owned property located at 3137 Scotland Drive, noting that construction of the Park is the first phase of W12A Community Beautification Plan.

Motion Passed

2.16   2026 Watermain Cleaning and Lining Contract Award

2026-03-23 Staff Report - 2026 Watermain Cleaning and Lining

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for Watermain Cleaning and Lining Services:

a)    the bid submitted by Fer-Pal Construction Ltd at its tendered price of $6,956,493.31, including contingency, excluding HST, for Watermain Cleaning and Lining Services be accepted; it being noted that this is the fourth year of a five year contract submitted by Fer Pal Construction Ltd. and where unit prices were carried over from the original tendered contract plus an increase in line with the Consumer Price Index;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 23, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.1   Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination) Annual Report - January 1, 2024 to December 31, 2025

2026-03-23 Staff Report - Respectful Workplace Policy Annual Report

Moved by E. Peloza

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Enterprise Supports, the report regarding the Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination) BE RECEIVED for information purposes.

Motion Passed (6 to 0)

2.2   Revised Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination) 

2026-03-23 Staff Report - Revised Respectful Workplace

Moved by S. Franke

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Enterprise Supports, and with the concurrence of the City Manager, the following actions be taken with respect to the Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination):

a)    the proposed by-law, being the “Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination), as appended to the staff report dated March 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026, to delete and replace Schedule “A” to the by-law; and

b)   the Civic Administration BE DIRECTED to review and update all policies, procedures, and web-based content that refers to the Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination);

it being noted that a communication dated March 13, 2026 from Councillor S. Stevenson was received with respect to this matter.

Motion Passed (5 to 1)

2.9   Final Program Design for BetterHomes London 

2026-03-23 Staff Report - Final Program Design BetterHomes London

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken;

a)    the proposed by-law, as appended to the staff report dated March 23, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on March 31, 2026, to:

i)    APPROVE the Template for a Property Owner Agreement, attached as ‘Schedule 1’, between the City of London and the property owner outlining the terms of the financing loan and, if applicable, program incentives being offered;

ii)    AUTHORIZE the Director, Climate Change, Environment & Waste Management, as the Duly Authorized Officer to approve and execute the Property Owner Agreements between the City of London and the property owner; and

iii)    APPROVE the Template for a By-law, attached as ‘Schedule 2’, to authorize the issue of a Local Improvement Charge for energy efficiency and water conservation works on a private residential property.

Motion Passed (5 to 1)

2.11   Meadowlily Environmental Assessment – Notice of Completion

2026-03-23 Staff Report - Meadowlily Environmental Assessment

Moved by S. Franke

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the Meadowlily Schedule ‘B’ Municipal Class Environmental Assessment:

a)    the Meadowlily Road Area Schedule “B” Municipal Class Environmental Assessment Executive Summary, as appended to the staff report dated March 23, 2026 as Appendix “A”, BE RECEIVED;

b)    the Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and

c)    the Municipal Class Environmental Assessment Schedule “B” Project File for the Meadowlily Road Area Class EA BE PLACED on public record for a 30-day review period;

it being noted that the Infrastructure and Corporate Services Committee heard a verbal delegation from J. Ross, Director, Project Manager, Development Engineering (London) Limited with respect to this matter.

Motion Passed (6 to 0)

ADDITIONAL VOTES:

Moved by S. Franke

Seconded by H. McAlister

That the delegation request from J. Ross, Director, Project Manager, Development Engineering (London) Limited BE APPROVED to be heard at this time.

Motion Passed (5 to 1)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Pollution Prevention and Control Plan Update Study - Notice of Completion

2026-03-23 Staff Report - PPCP Update Study Notice of Completion

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Pollution Prevention and Control Plan Update Study:

a)    the Pollution Prevention and Control Plan Update Study Executive Summary attached as Appendix “A”, BE RECEIVED;

b)    the Notice of Completion BE FILED with the Municipal Clerk; and

c)    the Pollution Prevention and Control Plan Update Study report BE PLACED on public record for a 30-day review period;

it being noted that the Infrastructure and Corporate Services Committee received a staff presentation with respect to this matter.

ADDITIONAL VOTES:

Moved by S. Franke

Seconded by H. McAlister

That the following part BE APPROVED:

d)    the Civic Administration BE DIRECTED to report back to a future meeting of the Infrastructure and Corporate Services Committee with a proposed implementation plan for a ‘Point of Purchase’ weeping tile disconnection program;

Motion Failed (2 to 4)

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Pollution Prevention and Control Plan Update Study:

a)    the Pollution Prevention and Control Plan Update Study Executive Summary attached as Appendix “A”, BE RECEIVED;

b)    the Notice of Completion BE FILED with the Municipal Clerk; and

c)    the Pollution Prevention and Control Plan Update Study report BE PLACED on public record for a 30-day review period;

it being noted that the Infrastructure and Corporate Services Committee received a staff presentation with respect to this matter.

Motion Passed (6 to 0)

4.2   Smart Commute London: Additional Details and Memorandum of Understanding (MOU) Extension

2026-03-23 Staff Report - Smart Commute London

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, with respect to the Council resolution dated February 11, 2026, to refer the “Smart Commute MOU Extension” report to a future meeting of the Infrastructure and Corporate Services Committee, to allow the Civic Administration to provide more information to the Committee with respect to this program:

a)    the report BE RECEIVED for information;

b)    the Deputy City Manager of Environment and Infrastructure BE AUTHORIZED to approve and execute the upcoming Smart Commute Memorandum of Understanding (MOU) Amendment and Extension Agreement and any future Smart Commute Association MOUs; and

c)    the Civic Administration report back in March 2027 with an update regarding the effectiveness of the Smart Commute London program;

it being noted that the Infrastructure and Corporate Services Committee received a staff presentation with respect to this matter.

ADDITIONAL VOTES:

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That part b) BE AMENDED to read as follows:

b)    the Deputy City Manager of Environment and Infrastructure BE AUTHORIZED to approve and execute the upcoming Smart Commute Memorandum of Understanding (MOU) Amendment and Extension Agreement and any future Smart Commute Association MOUs ; and

Motion Failed (3 to 3)

Moved by S. Franke

Seconded by H. McAlister

That the following part BE APPROVED

b)    the Deputy City Manager of Environment and Infrastructure BE AUTHORIZED to approve and execute the upcoming Smart Commute Memorandum of Understanding (MOU) Amendment and Extension Agreement and any future Smart Commute Association MOUs; and

Motion Passed (5 to 1)

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, with respect to the Council resolution dated February 11, 2026, to refer the “Smart Commute MOU Extension” report to a future meeting of the Infrastructure and Corporate Services Committee, to allow the Civic Administration to provide more information to the Committee with respect to this program:

a)    the report BE RECEIVED for information;

c)    the Civic Administration report back in March 2027 with an update regarding the effectiveness of the Smart Commute London program;

it being noted that the Infrastructure and Corporate Services Committee received a staff presentation with respect to this matter.

Motion Passed (6 to 0)

4.3   Local and Regional Food Producers and Processors in City Managed Facilities - Councillors S. Franke and H. McAlister

2026-03-23 Submission - Food Producers-H. McAlister

Moved by S. Franke

Seconded by H. McAlister

That the Civic Administration BE DIRECTED to report back to a future meeting of the Infrastructure and Corporate Services Committee on policy compliant actions that could be taken to support increased participation of local and regional food producers and processors in food sourcing for City managed facilities, including the use of existing provincial and municipal resources and guidance, while ensuring compliance with the Procurement of Goods and Services Policy and applicable Trade Agreements;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated February 24, 2026 from Councillors S. Franke and H. McAlister with respect to this matter.

Motion Passed (4 to 2)

4.4   Enhanced Reporting for Procurement Disqualifications and Bids and Tender Issues - Councillor S. Stevenson

2026-03-23 Submission - Enhanced Reporting for Procurement-S. Stevenson

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That the communication dated March 16, 2026, from Councillor S. Stevenson, with respect to Enhanced Reporting for Procurement Disqualifications and Bids & Tender Issues, BE RECEIVED.

Motion Passed (4 to 1)

4.5   Request for Update on Potential Funding Gaps - Councillor S. Stevenson

2026-03-23 Submission - Request for Update on Potential Funding Gaps-S. Stevenson

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That the communication dated March 16, 2026 from Councillor S. Stevenson with respect to a Request for an Update on Potential Funding Gaps, BE RECEIVED.

Motion Passed (4 to 1)

4.6   (ADDED) Contracts for Enwave Steam Service Transitions

2026-03-23 Staff Report - (4.6) Contracts for Enwave Steam Service

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to providing alternative heating, domestic hot water and humidification for City Hall; Centennial Hall; Central Library and Museum London:

a)    in accordance with Section 20 (Cooperative Purchasing) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to procure building solutions through Kinetic Group Procurement Organization (“Kinetic”), which has conducted an open and competitive procurement process compliant with applicable Trade Agreements;

b)    the Civic Administration BE AUTHORIZED to enter into a Canadian Construction Documents Committee Design Build Stipulated Price Contract (CCDC 14 – 2013) with Trane Canada ULC, utilizing the pricing and terms and conditions established under the Kinetic cooperative purchasing framework (RFSO 23-01 – HVAC Equipment, Installation, Services and Related Products and Services), for the design and implementation of essential building heating, domestic hot water and humidification systems for City Hall, Centennial Hall, Central Library and Museum London;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the authorization set out in parts a) and b) above;

d)    the additional financing for the projects BE APPROVED as outlined in the Source of Financing report, as appended to the staff report dated March 23, 2026 as Appendix “A”; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute the Agreements.

Motion Passed (5 to 0)

ADDITIONAL VOTES:

Moved by S. Franke

Seconded by P. Van Meerbergen

That the Committee recess at this time, for 10 minutes.

Motion Passed

The Committee recesses at 3:39 PM and reconvenes at 3:50 PM.

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by S. Franke

Seconded by P. Van Meerbergen

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

Motion Passed (6 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 4:18 PM to 4:22 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by H. McAlister

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 4:26 PM.