May 6, 2026, at 1:00 PM

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The meeting is called to order at 1:01 PM; it being noted Councillor E. Peloza was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by P. Van Meerbergen

Seconded by H. McAlister

That Consent Items 2.1 to 2.7 BE APPROVED with the exception of item 2.6.

Motion Passed (3 to 0)

2.1   Extension of Fanshawe College Agreement to Support Downtown Campus

2026-05-06 Staff Report - Extension of Fanshawe College Agreement to Support Downtown Campus

Moved by P. Van Meerbergen

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by‑law, as appended to the staff report dated May 6, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 12, 2026:

a)    to approve an amending agreement between The Corporation of the City of London and Fanshawe College of Applied Arts and Technology to extend the term of the existing agreement for an additional one (1) year, on the terms and conditions set out therein (the “Amending Agreement”); and

b)    authorize the Mayor and the City Clerk to execute the Amending Agreement;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated May 4, 2026 from L. Thomson, Legal Counsel, Fanshawe College with respect to this matter.

Motion Passed

2.2   Contract Amendment: Dingman Creek Subwatershed Stage 2 Lands: Schedule C Municipal Class Environmental Assessment

2026-05-06 Staff Report - Contract Amendment Dingman Creek

Moved by P. Van Meerbergen

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the additional engineering fees for the Dingman Creek Subwatershed Stage 2 Lands: Schedule C Municipal Class Environmental Assessment:

a)     the contract with Kontzamanis Graumann Smith MacMillan Group (KGS Group) BE INCREASED by $181,670.00 in accordance with the estimate on file, to a total upset amount of $1,058,597.00 (including contingency), excluding HST, in accordance with Sections 29.2 and 3.1 of Schedule “A” of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 6, 2026 as Appendix “A”; 

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract in connection with this contract amendment; and

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.3   Appointment of Consulting Engineer for the 2026 Culvert Replacement Program Contract Administration

2026-05-06 Staff Report - Appointment of Consulting Culver Replacement

Moved by P. Van Meerbergen

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of consulting engineers for the 2026 Culvert Replacement Program:

a)     EXP Services Inc., BE APPOINTED consulting engineer to complete the resident inspection and contract administration for the Culvert Replacement Program project at an upset amount of $192,585.00, including contingency, excluding HST, in accordance with the estimate on file, and in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated May 6, 2026 as Appendix “A”; 

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and 

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.4   Restricted Acts of Council After Nomination Day and Voting Day

2026-05-06 Staff Report - Restricted Acts of Council after Nomination Day and Voting Day

Moved by P. Van Meerbergen

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Legal Services, the following actions be taken with respect to Restricted Acts of Council after Nomination Day and Voting Day:

a)     the proposed by-law, as appended to the staff report dated May 6, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held May 12, 2026, to delegate certain authority, should Municipal Council’s actions be restricted after Nomination Day and/or Voting Day in 2026; and

b)    the staff report dated May 6, 2026 from the Deputy City Manager, Legal Services BE RECEIVED for information.

Motion Passed

2.5   Next Steps for the Provincial Cargo Power-Assisted Bicycle Pilot

2026-05-06 Staff Report - Next Steps for Provincial Cargo Power-assisted Bicycle Pilot

Moved by P. Van Meerbergen

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, with respect to the City’s participation in the Province of Ontario’s Cargo Power-assisted Bicycle (cargo e-bike) pilot program, the following actions be taken:

a)    the report BE RECEIVED for information;

b)    the proposed by-law amendment, as appended to the staff report dated May 6, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 12, 2026, to establish a Pilot Project for Cargo Power Assisted Bicycles for cargo e-bikes alone, to come into force and effect on May 12, 2026 until the end of the provincial pilot on March 1, 2031; and

c)    the Civic Administration BE DIRECTED to report back to Committee and Council in May 2028, with an update report on the use of cargo e-bikes in London;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated April 30, 2026 from V. Lubrano lll, Member, Board of Directors – London Cycle Link and Chair, LCL Advocacy Committee with respect to this matter.

Motion Passed

2.7   LT-2026-107 Limited Tender Co-operative Purchase for Supply and Installation of Arena Refrigeration Equipment

2026-05-06 Staff Report - LT-2026-107 Limited Tender Report Refrigeration

Moved by P. Van Meerbergen

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the procurement for the Supply and Installation of Refrigeration Equipment at three City of London Arenas (Farquarson Arena, Kinsmen Arena, and Stronach Arena):

a)    in accordance with Section 20 (Cooperative Purchasing) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to acquire refrigeration services through the Canoe Procurement Group of Canada (“Canoe”), which has conducted an open and competitive procurement process compliant with applicable Trade Agreements;

b)    in accordance with Section 13.3(e) of the Procurement of Goods and Services Policy, the Civic Administration BE AUTHORIZED to enter into a Limited Tendering Contract with CIMCO Refrigeration for the supply and installation of Refrigeration Equipment at City of London Arenas (Farquarson Arena, Kinsmen Arena, Stronach Arena) at pricing and terms established under the Canoe Framework, as the supplier awarded under the Canoe framework (Contract: 081425-CIM), without conducting a secondary invitational procurement process; and

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the authorization set out in parts a) and b) above.

Motion Passed

2.6   Findings and Next Steps for Provincial Electric Kick-Scooter Pilot

2026-05-06 Staff Report - Findings and Next Steps for E-Scooter Pilot

Moved by E. Peloza

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, with respect to the City’s participation in the provincial Electric Kick-Scooter (e-scooter) pilot program, the following actions be taken:

a)    the report BE RECEIVED for information;

b)    the proposed by-law, as appended to the staff report dated May 6, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on May 12, 2026 to establish a Pilot Project for Electric Kick Scooters, to come into force and effect on May 12, 2026 until the end of the provincial pilot on November 27, 2029 and repeal By-law A.-8344-62, Electric Kick-Scooter and Cargo Power-assisted Bicycle By-law;

c)    the proposed by-law, as appended to the staff report dated May 6, 2026 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on May 12, 2026, to amend the Administrative Monetary Penalty System (AMPS) By-law (A-54); and

d)    the Civic Administration BE DIRECTED to report back to Committee and Council in May 2027 with an update report on the use of e-scooters in London;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated March 1, 2026 from G. Rust and a communication dated April 30, 2026 from V. Lubrano lll, Member, Board of Directors - London Cycle Link and Chair, LCL Advocacy Committee with respect to this matter.

ADDITIONAL VOTES:

Moved by E. Peloza

Seconded by H. McAlister

That part a) BE APPROVED.

Motion Passed (3 to 0)

Moved by E. Peloza

Seconded by H. McAlister

That parts b), c), and d) BE APPROVED.

Motion Passed (2 to 1)

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Association of Municipalities Ontario - Board of Directors, Large Urban Caucus

2026-05-06 Submission - AMO Nominations-A. Hopkins

Moved by P. Van Meerbergen

Seconded by H. McAlister

That the following actions be taken with respect to the Association of Municipalities of Ontario (AMO) Board of Directors:

a)    Councillor A. Hopkins BE ENDORSED to stand for election to the Association of Municipalities of Ontario (AMO) Board of Directors, Large Urban Caucus, for the 2026/2028 term;

b)    subject to Councillor A. Hopkins’ successful election to the AMO Board of Directors, Large Urban Caucus, all associated costs to attend the Board of Directors meetings, AMO Conferences and other related commitments (Task Forces, Executive Committee, etc.) for the 2026/2028 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation; and

c)    Councillor A. Hopkins BE REIMBURSED up to $500 for campaign-related expenses outside of Councillor A. Hopkins’ annual expense allocation, upon submission of eligible receipts.

Motion Passed (3 to 0)

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by E. Peloza

Seconded by H. McAlister

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations    

   

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

       

A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

Motion Passed (3 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 1:26 PM to 1:34 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by E. Peloza

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 1:36 PM.