May 27, 2026, at 1:00 PM

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The meeting is called to order at 1:00 PM; it being noted Councillors S. Franke and E. Peloza were in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

Moved by Mayor J. Morgan

Seconded by H. McAlister

That, pursuant to section 27.6 of the Council Procedure By-law, a change in order of the Infrastructure and Corporate Services Committee Agenda BE APPROVED, to provide for Stage 6, Confidential, to be considered before Stage 2, Consent.

Motion Passed (5 to 0)

2.   Consent

Moved by S. Stevenson

Seconded by H. McAlister

That consent items 2.3, 2.5, 2.6, 2.8, 2.10, 2.11, and 2.13, BE APPROVED.

Motion Passed (5 to 0)

2.3   2025 Parkland Reserve Fund Annual Financial Statement and Reporting of Former Section 37 Planning Act (Bonusing) Funds

2026-05-27 Staff Report - (2.3) 2025 Annual Report-Parkland Reserve Fund

Moved by S. Stevenson

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the 2025 Parkland Reserve Fund annual financial statement BE RECEIVED for information in accordance with section 42 (17) of the Planning Act, 1990;

b)    the 2025 reporting of former Section 37 bonusing funds held by the City of London BE RECEIVED for information; and

c)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2025 Parkland Reserve Fund annual financial statement and reporting of former Section 37 Planning Act (Bonusing) funds still held available to the public on the City of London website.

Motion Passed

2.5   2025 Annual Update on Canada Life Place

2026-05-27 Staff Report - (2.5) 2025 Annual Update on CLP

Moved by S. Stevenson

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the 2025 Annual Report on Canada Life Place, as appended to the staff report dated May 27, 2026 as “Appendix B” BE RECEIVED for information.

Motion Passed

2.6   City of London Days at Canada Life Place - Children’s Health Foundation - Heroes on Ice

2026-05-27 Staff Report - (2

Moved by S. Stevenson

Seconded by H. McAlister

That, on the recommendation of the City Clerk and in accordance with Council’s City of London Days at Canada Life Place Policy, the request from the Children’s Health Foundation to host their annual “Heroes on Ice” charity hockey match, BE APPROVED as a City of London Day at Canada Life Place, notwithstanding Council’s policy which restricts groups from having more than two event days over a consecutive five-year period.

Motion Passed

2.8   RFT-2026-067 Oxford WWTP Membrane Replacement Tender Award

2026-05-27 Staff Report - (2.8) Oxford WWTP Membrane Replacement

Moved by S. Stevenson

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the Oxford WWTP Membrane Replacement:

a)    the bid submitted by Baseline Constructors Inc. at its tendered price of $9,599,000.00, including contingency, excluding HST, for Membrane Bioreactor Equipment Replacement at Oxford Wastewater Treatment Plant BE ACCEPTED;

b)    the fees submitted by CIMA+ for engineering services related to contract administration for the Oxford WWTP Membrane Replacement project of $507,163.80, plus HST, BE APPROVED;

c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 27, 2026 as Appendix “A”;

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract relating to this project; and

f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.10   Contract Award: Tender RFT-2025-287 and Appointment of Consulting Engineer - Sunningdale Road West Improvements from Wonderland Road to Medway Creek Bridge

2026-05-27 Staff Report - (2.10) Contract Award RFT-2025-287 Sunningdale Rd Widening

Moved by S. Stevenson

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the Sunningdale Road West Improvements: Wonderland Road to Medway Creek Bridge (RFT-2025-287):

a)    the bid submitted by L82 Construction Ltd, at its tendered price of $21,519,023.07, excluding HST, BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of four bids received and meets the City’s specifications and requirements, in accordance with Section 28.2 i) of the City of London’s Procurement of Goods and Services Policy following an open competitive process;

b)    AECOM Canada ULC, BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $2,104,126.00, excluding HST, under Limited Tendering LT-2026-131, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

c)    the Deputy City Manager, Environment and Infrastructure (or delegate) BE AUTHORIZED to approve Agreements and Memorandums of Understanding between the Corporation of the City of London and private property owners, in relation to the cost-sharing of servicing contained within this project (RFT-2025-287);

d)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 27, 2026 as Appendix “A”; 

e)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

g)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2025-287); and

h)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.11   Appointment of Consulting Engineers for the Infrastructure Renewal Program

2026-05-27 Staff Report - (2.11) Appointment of Consulting Engineers-Infrastructure Renewal

Moved by S. Stevenson

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of a consulting engineer for the Infrastructure Renewal Program:

a)     the following consulting engineer BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded project, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy:

i)    Arcadis Professional Services (Canada) Inc., BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Oxford Street West project in accordance with the estimate, on file, at an upset amount of $261,442.50, including 10% contingency, excluding HST;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 27, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and 

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.13   Highbury Avenue Non-Routine Maintenance

2026-05-27 Staff Report - (2.13) Highbury Avenue Non-Routine Maintenance

Moved by S. Stevenson

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the report regarding Highbury Avenue Non-Routine Maintenance BE RECEIVED for information.

Motion Passed

2.1   2026 Reserve and Reserve Fund Monitoring and Housekeeping Report

2026-05-27 Staff Report - (2.1) 2026 Reserve Fund Housekeeping Report

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the 2026 Reserve and Reserve Fund Monitoring and Housekeeping Report BE RECEIVED for information; 

b)    the proposed by-law, as appended to the staff report dated May 27, 2026 as “Appendix C”, BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2026, to amend By-Law No. A.-8504-127 being “A by-law to establish the Capital Asset Renewal and Replacement Reserve Funds”;

c)    the proposed by-law, as appended to the staff report as “Appendix D”, BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2026, to amend By-law No. A.-8269-190 being “A by-law to establish the Social Services Reserve Fund”; and

d)    the proposed by-law, as appended to the staff report as “Appendix E”, BE INTRODUCED at the Municipal Council meeting to be held on June 2, 2026, being “A by-law to establish the Lead Service Extension Replacement Loan Program Reserve Fund.”

Motion Passed (4 to 1)

Additional Votes:

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That, pursuant to section 27.6 of the Council Procedure By-law, a change in order of the Infrastructure and Corporate Services Committee Agenda BE APPROVED, to provide for Item 2.7 in Stage 2, Consent, to be considered before item 2.1 in Stage 2, Consent.

Motion Passed (4 to 1)

2.2   2025 Annual Report on Development Charges Reserve Funds

2026-05-27 Staff Report - (2.2) 2025 Annual Report on DC Reserve Funds

Moved by S. Franke

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the 2025 Annual Report on Development Charges Reserve Funds BE RECEIVED for information, in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to the Development Charges By-law and associated reserve funds; and

b)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2025 Annual Report on Development Charges Reserve Funds available as follows:

i)    to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997; and

ii)    provide a copy to the Minister of Municipal Affairs and Housing no later than July 15, 2026, to fulfill Council’s obligation under section 43 (3) of the Development Charges Act, 1997.

Motion Passed (5 to 0)

2.4   Bi-Annual Procurement Report and Update

2026-05-27 Staff Report - (2.4) Bi-Annual Procurement Report

Moved by E. Peloza

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the first Bi-Annual Procurement Report, prepared in accordance with Section 35 – Reporting Requirements of the Procurement of Goods and Services Policy, BE RECEIVED for information.

Motion Passed (4 to 1)

2.7   Standing Committee Meetings and Annual Meeting Calendar

2026-05-27 Staff Report - (2.7) Annual Meeting Calendar

Moved by S. Stevenson

Seconded by H. McAlister

That, on the recommendation of the City Clerk, the annual meeting calendar for the period January 1, 2027 to December 31, 2027, as appended to the staff report dated May 27, 2026 as Appendix “A”, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation; it being noted that the Infrastructure and Corporate Services Committee received a communication dated March 25, 2026 from Councillor S. Stevenson with respect to this matter.

Motion Passed (4 to 1)

Additional Votes:

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That the motion BE AMENDED to add a new part that reads as follows:

The Civic Administration BE DIRECTED to bring forward a by-law amendment to By-law No. A.-61, being the Council Procedure By-law, to delete the following provisions in section 3.1:

a) one week without meetings to be set aside in each of the months of April and May; and

b) two successive weeks without meetings to be set aside in each of the months of July and August;

it being noted that the proposed meeting calendar would require the rescheduling of two of the four Standing Committee meeting cycles by one week, as follows:

April 26 and 27, instead of May 5 and 6;

May 25 and 26, instead of May 19 and 20;

July 5 and 6, instead of July 14 and 15; and

August 3 and 4, instead of August 11 and 12.

Motion Failed (1 to 4)

2.9   Contract Award: Tender RFT-2026-021 and Appointment of Consulting Engineer - Boler Road Watermain and Cycling Improvements Project

2026-05-27 Staff Report - (2.9) Contract Award RFT-2026-021 Boler Rd Watermain and Cycling

Moved by E. Peloza

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the Boler Road Watermain and Cycling Improvements project (RFT-2026-021):

a)    the bid submitted by PV-EX Construction Ltd., at its tendered price of $6,533,691.42, excluding HST, BE ACCEPTED; it being noted that the bid submitted by PV-EX Construction Ltd. was the lowest of four bids received and meets the City’s specifications and requirements, in accordance with Section 28.2 i) of the City of London’s Procurement of Goods and Services Policy following an open competitive process;

b)    Arcadis Professional Services (Canada) Inc., BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $501,716.60, excluding HST, under Limited Tendering LT-2026-144, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 27, 2026 as Appendix “A”; 

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

f)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2026-021); and

g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (5 to 0)

2.12   Appointment of Consulting Engineer - Sunningdale Road West Improvements from Hyde Park Road to Jordan Boulevard

2026-05-27 Staff Report - (2.12) Appt of Engineer for Sunningdale

Moved by E. Peloza

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of consulting engineer for the Sunningdale Road West Improvements from Hyde Park Road to Jordan Boulevard:

a)     MTE Consultants Inc., BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $266,952.40, excluding HST, under Limited Tendering LT-2026-161 in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated May 27, 2026 as Appendix “A”; 

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by Mayor J. Morgan

Seconded by H. McAlister

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations        

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2    (ADDED) Labour Relations/Employee Negotiations / Litigation/Potential Litigation / Matters Before Administrative Tribunals / Solicitor-Client Privileged Advice  

     

A matter pertaining to labour relations and employee negotiations in regard to one of the Corporation’s unions; advice and recommendations of officers and employees of the Corporation; litigation or potential litigation, including matters before administrative tribunals; and advice which is the subject of solicitor client privilege, including communications necessary for that purpose.

Motion Passed (5 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 1:03 PM to 2:12 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by H. McAlister

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 4:02 PM.