June 15, 2026, at 1:00 PM

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The meeting is called to order at 1:02 PM; it being noted Councillor E. Peloza was in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by S. Franke

Seconded by P. Van Meerbergen

That Consent Items 2.1, 2.2, 2.5, 2.6, 2.8 and 2.9 BE APPROVED.

Motion Passed (5 to 0)

2.1   W12A Landfill: Review of Vehicle Speeds and Odour Regulations

2026-06-15 Staff Report - (2.1) W12A Landfill_Review of Vehicle Speeds and Odour Regulations

Moved by S. Franke

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the report regarding W12A Landfill Review of Vehicle Speeds and Odour Regulations BE RECEIVED for information.

Motion Passed

2.2   W12A Landfill Community Enhancement and Mitigative Measures Program and By-law Update

2026-06-15 Staff Report - (2.2) W12A Landfill Community Enhancement

Moved by S. Franke

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated June 15, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 23, 2026, to update the W12A Landfill Site Community Enhancement and Mitigative Measures Program.

Motion Passed

2.5   Award of RFT-2026-100 W12A-Equipment Rental and Operators

2026-06-15 Staff Report - (2.5) Award of RFT-2026-100 W12A-Equipment Rental and Operators

Moved by S. Franke

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the award of the work outlined in Request for Tender (RFT-2026-100) W12A-Equipment Rental and Operators:

a)    the bid submitted by JBL Construction at its tendered annual price of $2,498,334 and the estimated total contract value over the term of the contract and contract extension options of $12,491,720 BE ACCEPTED; it being noted that the tendered annual price is the sum of tendered unit rates for the estimated annual hours of equipment and operator use and that the bid submitted by JBL Construction was the lowest of 3 bids received and meets the City’s specifications and requirements, in accordance with Section 12.5 of the City of London’s Procurement of Goods and Services Policy;

b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these recommendations;

c)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the equipment and operators to be supplied and the work to be done relating to RFT-2026-100; and

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.6   New Traffic Signals, Pedestrian Signals and Pedestrian Crossovers

2026-06-15 Staff Report - (2.6) New Traffic Signals

Moved by S. Franke

Seconded by P. Van Meerbergen

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the traffic signal, pedestrian signal and pedestrian crossover installations:

a)    the installation of the following traffic signals BE APPROVED:

i)    Oxford Street East at John Paul II Secondary School; 

ii)    Oxford Street East at London Lane;

iii)    Dundas Street at Ashland Avenue;

iv)    Wellington Road at Whetter Avenue;

v)    Wellington Road at Bond Street;

vi)    Sunningdale Road West at Meadowlands Way;

vii)    Sunningdale Road East at Clarke Road;

b)    the installation of the following pedestrian signals BE APPROVED:

i)    Leathorne Street at Adelaide Street North;

ii)    Jackson Road at Darnley Boulevard;

c)    the proposed by-law, as appended to the staff report dated June 15, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 23, 2026, for the purpose of amending the Traffic and Parking By-law (PS-114) related to the new pedestrian crossovers planned to be installed in 2026.

Motion Passed

2.8   Emergency Procurement of Replacement Components for Centrifuges at Greenway WWTP

2026-06-15 Staff Report - (2.8) Emergency Procurement of Centrifuge Components

Moved by S. Franke

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the purchase of replacement components for the centrifuges at Greenway Wastewater Treatment Plant:

a)    the purchase order issued for the purchase of a replacement scroll assembly for the centrifuges at Greenway Wastewater Treatment Plant under Section 19.2.ii of the Procurement of Goods and Services Policy at a total cost of $401,858.00, excluding HST, BE CONFIRMED;

b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the staff report dated June 15, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.9   Expropriation of Lands – Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements Phase 2

2026-06-15 Staff Report - (2.9) Expropriation-Western Rd

Moved by S. Franke

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, with the concurrence of the Director, Transportation and Mobility, on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements Phase 2, and that the following actions be taken in connection therewith:

a)    the application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate the land required for the Western Road and Sarnia Road/Philip Aziz Avenue Corridor and Intersection Improvements project;

b)    the Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

c)    the Corporation of the City of London forward to the Ontario Land Tribunal any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

d)    the proposed by-law, as appended to the staff report dated June 15, 2026 as Schedule “B”, BE INTRODUCED at the Council meeting to be held on June 23, 2026, to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

Motion Passed

2.3   Federation of Canadian Municipalities: Green Municipal Fund Agreement for Enhancing London’s Resilience Through Climate Adaptation Planning

2026-06-15 Staff Report - (2.3) FCM-Green Municpal Fund Agreement

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated June 15, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on June 23, 2026, to:

a)    APPROVE the Revised Green Municipal Fund Grant Agreement, LLCA-25-0822, (“Agreement”) between the Federation of Canadian Municipalities (“FCM”) and The Corporation of the City of London for the provision of funding for a project to enhance London’s resilience through climate adaptation planning, appended as Schedule “1” on the added agenda;

b)    AUTHORIZE the Mayor and the City Clerk to execute the Agreement; and

c)    AUTHORIZE the Deputy City Manager, Environment & Infrastructure, as the Duly Authorized Officer to approve and execute any forms or documents on the City’s behalf necessary to fulfill the City’s reporting obligations under the Agreement.

Motion Passed (4 to 1)

2.4   Contract Award: Tender No. RFT-2025-222 Wellington Gateway and Municipal Infrastructure Improvements Phase 2B – Base Line Road to Watson Street

2026-06-15 Staff Report - (2.4) Contract Award-RFT-2025-222 Wellington Gateway

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the award of contracts for Wellington Gateway and Municipal Infrastructure Improvements Phase 2B – Base Line Road to Watson Street; it being noted that in accordance with Section 12.4.1 of the City of London’s Procurement of Goods and Services Policy Request for Tender (RFT) contract awards greater than $6,000,000 require approval of City Council:

a)    the bid submitted by Bre-Ex Construction Inc. at its tendered price of $50,416,071.33 excluding HST, for the Wellington Gateway and Municipal Infrastructure Improvements Phase 2B – Base Line Road to Watson Street project, BE ACCEPTED; it also being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of four (4) bids received and meets the City’s specifications and requirements in all areas;

b)    Dillon Consulting Limited BE AUTHORIZED to carry out the construction inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $4,802,873.13 excluding HST, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

c)    the financing for this project BE APPROVED as set out in the “Sources of Financing Report”, as appended to the staff report dated June 15, 2026 as Appendix “A”;

d)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

e)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utilities and private service owners in relation to the cost-sharing of servicing works contained within the Wellington Gateway and Municipal Infrastructure Improvements Phase 2B – Base Line Road to Watson Street contract;

f)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT-2025-222); and

g)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (3 to 2)

2.7   Appointment of Consulting Engineers for Construction Administration

2026-06-15 Staff Report - (2.7) Appointment of Consulting Engineers

Moved by S. Franke

Seconded by H. McAlister

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the appointment of consulting engineers:

a)     the following consulting engineers BE APPOINTED to carry out consulting services for the identified projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy:

i)    Archibald, Gray & McKay Engineering Ltd., BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Southdale Road East reconstruction project in accordance with the estimate, on file, at an upset amount of $269,863, including 10% contingency, excluding HST; and

ii)    AECOM Canada ULC, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Pond Mills Road and Deveron Crescent project in accordance with the estimate, on file, at an upset amount of $451,182, including 10% contingency, excluding HST;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated June 15, 2026 as Appendix “A”;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed (5 to 0)

2.10   2025 Portfolio Investments Report

2026-06-15 Staff Report - 2025 Portfolio Investments Report

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the 2025 Portfolio Investments Report, providing a summary of the performance of the City of London’s investments, BE RECEIVED for information.

Motion Passed (4 to 1)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by S. Franke

Seconded by P. Van Meerbergen

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

 

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

A matter pertaining to the proposed sale of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.3 Solicitor-Client Privileged Advice / Litigation/Potential Litigation 

A matter pertaining to advice that is subject to solicitor-client privilege including communications necessary for that purpose from the solicitor and officers or employees of the Corporation; the subject matter pertains to litigation with respect to a claim for compensation following the expropriation of property located at 1380 Oxford Street East at the Ontario Land Tribunal (“OLT”); and for the purpose of providing instruction and directions to officers and employees of the Corporation.

Motion Passed (5 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 1:34 PM to 1:50 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by S. Franke

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 1:52 PM.