October 5, 2026, at 1:00 PM

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The meeting is called to order at 1:00 PM; it being noted Councillors S. Stevenson and P. Van Meerbergen were in remote attendance.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by S. Franke

Seconded by E. Peloza

That Consent Items 2.1 to 2.10 BE APPROVED.

Motion Passed (6 to 0)

2.1   City of London’s Credit Rating

2026-10-05 Staff Report - (2

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the City of London’s Credit Rating Report, providing a summary of Moody’s Investors Service Credit Opinion of the City of London, BE RECEIVED for information.

Motion Passed

2.2   2026 Mid-Year Operating Budget Monitoring Report

2026-10-05 Staff Report - (2.2) 2026 Mid-Year Operating Monitoring

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2026 Mid-Year Operating Budget Monitoring Report:

a)    the 2026 Operating Budget Mid-Year Monitoring Report for the Property Tax Supported Budget, Water Budget, and Wastewater and Treatment Budget BE RECEIVED for information. An overview of the corporate projections are outlined below, noting actual results could fluctuate based on factors beyond the control of the Civic Administration:

i)    Property Tax Supported Budget projected surplus of $13.6 million;

ii)    Water Rate Supported Budget projected deficit of $0.8 million; 

iii)    Wastewater and Treatment Rate Supported Budget projected surplus of $1.4 million;

 

it being noted that the Property Tax, and Wastewater & Treatment Budget surplus, if realized, will be allocated in accordance with the Council-approved Surplus/Deficit Policy;

it being further noted that the Water deficit, if realized, will be funded through a draw from the Water Budget Contingency Reserve in accordance with the Council-approved Surplus/Deficit Policy.

Motion Passed

2.3   2026 Mid-Year Capital Budget Monitoring Report

2026-10-05 Staff Report - (2.3) 2026 Mid-Year Capital Monitoring

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2026 Mid-Year Capital Budget Monitoring Report:

a)    the 2026 Mid-Year Capital Budget Monitoring Report BE RECEIVED for information, it being noted that the life-to-date capital budget represents $4.8 billion with $2.7 billion committed and $2.1 billion uncommitted; 

b)    the status updates of active 2023 life-to-date capital projects (2023 and prior) having no future budget requests, as appended to the staff report dated October 5, 2026 as Appendix “B”, BE RECEIVED for information;

c)    the following actions be taken with respect to the completed capital projects identified in Appendix “C”;

i) the capital projects included in Appendix “C”, with net surplus funding of $4.5 million, BE CLOSED;

ii) the following actions be taken with respect to the funding associated with i), above;

Rate Supported

i) pay-as-you-go funding of $197 thousand BE TRANSFERRED to capital receipts;

ii) authorized but unissued debt financing of $199 thousand BE RELEASED from the capital budget; 

iii) uncommitted reserve fund drawdowns of $1.3 million BE RELEASED back into the reserve funds which originally funded the projects;

Non-Rate Supported

iv) uncommitted reserve fund drawdowns of $2.7 million BE RELEASED back into the reserve funds which originally funded the projects;

v) other net non-rate supported funding adjustments of $66 thousand BE APPROVED in order to facilitate project closings;

d)     the budget adjustments noted in section 2.6 of this report BE APPROVED to adjust the capital projects:Z

i) SH3000P – Queen’s Place Infrastructure Project be funded by the Building Canada Strong Fund – Community Stream (Formerly Canada Community-Building Fund) and return the original source of financing to the SH3000 – Roadmap to 3,000 Affordable Units parent project;

ii) TS1670 – Intersection – Sarnia / Philip Aziz – Western Road be reduced by $8.7 million, with $1.1 million of tax-supported debenture financing released from the capital budget and $7.6 million of non-rate supported reserve fund (development charges) financing released back to City Services Roads Reserve Fund; and

iii) TS1411 – Kilally – Webster Street to Clarke Road be reduced by $3.8 million, with $433 thousand of tax-supported debenture financing and $3.4 million in non-rate supported debenture (development charges) financing being released from the capital budget.

Motion Passed

2.4   Amendments to the Traffic and Parking By-law

2026-10-05 Staff Report - (2.4) Amendments Traffic and Parking By-law

Moved by S. Franke

Seconded by E. Peloza

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law, as appended to the staff report dated October 5, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on October 14, 2026 for the purpose of amending the Traffic and Parking By-law (PS-114).

Motion Passed

2.5   Contract Amendment and Appointment of Consulting Assignment - Limited Tendering LT-2026-320: White Oaks Complete Corridor

2026-10-05 Staff Report - (2.5) White Oaks Complete Corridor

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken with respect to the additional engineering and construction administration fees for the White Oaks Complete Corridor project:

a)     the contract with Onterris Canada Inc. BE INCREASED by $492,370.01 in accordance with the estimate on file, to an amended total upset amount of $1,143,079.34 (including contingency), excluding HST. Of this increase, $106,913.01 is in accordance with Section 29.2 and 3.1 of Schedule A; the remaining $385,457.00 is being awarded through Limited Tendering LT-2026-320, in accordance with Section 13.0 and 2.1 of Schedule A of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated October 5, 2026 as Appendix ‘A’; 

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract in connection with this contract amendment; and

e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.6   Delegation of Authority By-law Update

2026-10-05 Staff Report - (2.6) Delegation of Authority By-law

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed by-law as appended to the staff report dated October 5, 2026 as Appendix ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on October 14, 2026, to amend By-Law A.-8386-153, being “A by-law to delegate the authority to bind The Corporation of the City of London in defined instances to identified positions within the Civic Administration”, to repeal and replace Schedule ‘A’ and Schedule ‘B’.

Motion Passed

2.7   Local Improvement Charge By-law Process for BetterHomes London

2026-10-05 Staff Report - (2.7) BetterHomes London

Moved by S. Franke

Seconded by E. Peloza

That on the recommendation of the Deputy City Manager, Environment & Infrastructure, the proposed approach for establishing Local Improvement Charges for the repayment of loans given to BetterHomes London participants BE RECEIVED for information.

Motion Passed

2.8   Contract Price Increase: 2025 Infrastructure Renewal Program

2026-10-05 Staff Report - (2.8) Contract Price Increase-2025 Infrastructure Renewal

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Environment & Infrastructure, the following actions be taken for the noted two projects; Sunningdale Road and Richmond Street Intersection Improvements project, and Florence, Eleanor, and York Streets Reconstruction project:

a)    the 2025 Sunningdale Road and Richmond Street Intersection Improvements Project (Tender RFT2024-345) construction contract value with L82 Construction Ltd. BE INCREASED by $700,000.00 to $8,586,917.50 (excluding HST), in accordance with Section 29.2.2 (a) and 3.1 of Schedule A of the Procurement of Goods and Services Policy;

b)    the 2025-2026 Infrastructure Renewal Program - Florence, Eleanor, and York Streets (Tender RFT2025-059) construction contract value with Birnam Excavating Ltd. BE INCREASED by $900,000.00 to $6,976,970.12 (excluding HST), in accordance with Section 29.2.2 (a) and 3.1 of Schedule A of the Procurement of Goods and Services Policy;

c)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated October 5, 2026 as Appendices ‘A’, and ’B’;

d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.9   RFP 2026-116: Purchase of UV Disinfection Equipment for Adelaide Wastewater Treatment Plant

2026-10-05 Staff Report - (2.9) Contract Award Adelaide WWTP

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Environment &Infrastructure, the following actions be taken with respect to the purchase of UV disinfection equipment for the Adelaide Wastewater Treatment Plant:

a)    the contract for purchase of a UV disinfection system BE AWARDED to Trojan Technologies as a single bid for a total value of $1,049,308.00 plus HST in accordance with Section 15.0 of the City of London’s Procurement of Goods and Services Policy;

b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated October 5, 2026 as Appendix ‘A’;

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)    the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.10   Pre-Authorized Tax Payment Plan By-law and Collection of Property Taxes By-law

2026-10-05 Staff Report - (2.10) Pre-Authorized Tax Payment Plan

Moved by S. Franke

Seconded by E. Peloza

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to property taxation for 2027:

a)    the by-law as appended to the staff report dated October 5, 2026 as Appendix ‘A’ BE INTRODUCED at the Council meeting to be held on October 14, 2026, to amend By-law A.-5505-497 being “a by-law to authorize the implementation of a pre-authorized payment plan” so that the calculation of pre-authorized payments is based on the previous year’s taxes increased by the average increase in total property tax rates in the residential class of the previous year; and

b)    the by-law as appended to the staff report as Appendix ‘B’ BE INTRODUCED at the Council meeting to be held on October 14, 2026, to amend By-law A-8426-294 entitled “Property Tax Collection by-law” so that the calculation of the interim tax levy will be set at a percentage of 41.21% of the previous year’s taxes.

Motion Passed

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by E. Peloza

Seconded by S. Franke

The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations      

 

A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations    

   

A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.3    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations  

     

A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.4    Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations      

 

A matter pertaining to information explicitly supplied in confidence to the municipality by the province pursuant to subsection 239(2)(h) of the Municipal Act, 2001 and the subject matter being considered is a position, plan, procedure, criteria or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality pursuant to subsection 239(2)(k) of the Municipal Act.

6.5    Solicitor-Client Privileged Advice / Litigation/Potential Litigation

       

A matter pertaining to advice that is subject to solicitor-client privilege including communications necessary for that purpose from the solicitor and officers or employees of the Corporation; the subject matter pertains to litigation with respect to a claim for compensation following the expropriation of property located at 1384 Oxford Street East at the Ontario Land Tribunal (“OLT”); and for the purpose of providing instruction and directions to officers and employees of the Corporation.

Motion Passed (6 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed Session from 1:27 PM to 1:47 PM.

7.   Adjournment

Moved by S. Franke

Seconded by E. Peloza

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 1:49 PM.